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Board Docs Proposal

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Wed18Jun

Board of Supervisors voted

ApprovedBoard Docs Proposal$9,989.00

Motion to move forward with the migration from Board Docs to Diligent Community for the migration base price in the amount of $9,989.

Moved by Fisher, seconded by Williams

Minutes, Jun 18, p. 5Open it in the meeting →

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In plain words

The Board of Supervisors took up a proposal to move the county's agenda system from Board Docs to Diligent Community.1 County Administrator Tadlock said the transition is mandatory, and the total cost without the livestream package is $9,989, or $12,589 with that package.2 He said the county now pays $8,000 annually for Board Docs, and the $9,989 base price could include up to 10 other commissions/boards.2,3 Tadlock said Diligent Community would convert all the current information over and recommended the base package.4 On June 18, 2025, the Board voted 5-0 to move forward with the migration at the base price of $9,989.1

Summarized from the county’s records, October 13.

Where each sentence comes from
  1. “migration from Board Docs to Diligent Community” … “Motion to move forward with the migration from Board Docs to Diligent Community for the migration base price in the amount of $9,989. Vote 5-0”Jun 18, 2025 · Board of Supervisors · Motion carried, 5-0
  2. “the total cost without the livestream package is $9,989 and if the Board wants to move forward with the livestream package it would be $12,589” … “we currently pay $8,000 annually for Board Docs”Board Docs Proposal · full text
  3. “they could include up to 10 other commissions/boards with the $9,989 base price”Board Docs Proposal · full text
  4. “Diligent Community would convert all the current information over to their new system and recommended that the Board move forward with the base package”Board Docs Proposal · full text

Written automatically from the county’s records. Each sentence has to quote the record it comes from, word for word, or it’s left out. The records have the final say.

Before that

  1. Tue17Jun

    Board of Supervisors

Meeting by meeting, newest first, in the records’ own words. Each vote names the minutes it’s written in.

The records

Gathered from Northumberland County’s agendas, minutes and notices. Checked October 26.

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How county business is taken up

A purchase, a grant, a project or a plan has no fixed steps the way a permit or a rule change does. It comes to a board when there is something to report or decide, and it can come back several times.

A board acts by a motion and a vote at a public meeting, and its minutes record what was moved and how each member voted.

The law: Va. Code § 2.2-3707 (Meetings to be public; notice of meetings; recordings; minutes). This describes the general process, not this decision.