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Special Called Board of Supervisors Meeting (Tuesday, July 1, 2025)
Northumberland County, Virginia
Members present:
James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr.
Other Staff Present:
Mr. Luttrell Tadlock, County Administrator
Mr. Drew Basye, Assistant County Administrator
Mr. Carl Hayden, IT Technician
1. Opening of Meeting 4:00 P.M.
Information: A. Call to Order
The special meeting was convened by Chairman Haynie and held at the
Northumberland Courthouse located at 220 Judicial Place, Heathsville, VA 22473.
2. County Administrator Items
Action, Information: A. Sheriff's Office Vehicle Payment Authorization
County Administrator Tadlock reminded the Board that the County did budget $171,493 in the FY26 budget under capital vehicles for the Sheriff’s Office. Mr. Tadlock stated that the Sheriff is requesting that a check be handwritten in the amount of $119,000 to purchase the four vehicles requested.
Supervisor Fisher asked where JW Auto Sales is located.
Sheriff Beauchamp explained that it’s located in Missouri.
Supervisor Fisher asked what kind of warranty is included.
Sheriff Beauchamp stated that they get 12-month/12,000 miles from the purchase, and JW Auto will communicate with the County’s mechanic of choice to resolve any issue within that time frame. He explained that three of the cars will have a rebuilt Missouri title and one will have clean title, so one vehicle will probably still be under factory warranty.
Supervisor Fisher stated that it appears that Sheriff Beauchamp is saving the County a lot of money here.
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Sheriff Beauchamp stated that he is trying to, and they may be able to save a little more by staying overnight one night instead of two to save on lodging. This will all depend on how they feel when they finish at the dealership.
Sheriff Beauchamp also informed the Board that the rebuilt title will transfer in Virginia, but he talked with insurance and they’ll only insure the car for what it is worth, so if they file a claim and it’s a total loss, VACorp will prorate it as a rebuilt car and not reimburse for the full value of the car.
Motion to authorize that a check be handwritten in the amount of $119,000.00 to JW Auto Sales for the purchase of four vehicles for the Sheriff's Office that were included in the FY26 budget.
Motion by: James W. Brann, second by: AC Fisher, Jr.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Information: B. Discussion on County Property Special Meeting
County Administrator Tadlock informed the Board that County Planner McKenzie is unable to attend the regular meeting on July 10, 2025, and asked the Board to consider scheduling a special meeting to discuss the County’s properties.
The Board agreed to hold a special meeting on July 23, 2025, at 4:30 p.m. to discuss the County’s properties.
Vice Chairman Brann asked Mr. Tadlock to bring back information related to a policy on the contingency fund.
Mr. Tadlock stated that he’s asked Davenport to pull that information back out and bring it to the Board.
Vice Chairman Brann asked if they could have it together by the next meeting for discussion. Mr. Tadlock stated that staff is working with Davenport to closely watch the fund balance, so that’s taking up a lot of their time at this moment but as soon as the County gets passed that he’s asked Davenport to come back and look at the policy with the Board.
3. Items Related to Closed Meeting
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Action, Information: A. Convene into Closed Meeting
Motion to Action: A. Convene into Closed Meeting: convene into closed meeting as permitted by Virginia Code Section 2.2-3711 (A)(1); 1. Discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body; and evaluation of performance of departments or schools of public institutions of higher education where such evaluation will necessarily involve discussion of the performance of specific individuals. Any teacher shall be permitted to be present during a closed meeting in which there is a discussion or consideration of a disciplinary matter that involves the teacher and some student and the student involved in the matter is present, provided that the teacher makes a written request to be present to the presiding officer of the appropriate board. Nothing in this subdivision, however, shall be construed to authorize a closed meeting by a local governing body or an elected school board to discuss compensation matters that affect the membership of such body or board collectively.
Motion by: James M. Long, second by: AC Fisher, Jr.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: B. Reconvene into Open Meeting
Motion to reconvene into open session.
Motion by: James W. Brann, second by: James M. Long.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: C. Certification of Closed Meeting
Motion that the Northumberland Board of Supervisors return to Public Meeting and certify by roll call vote that only public business matters lawfully exempted from open meeting requirements by the Virginia Freedom of Information Act, and as were identified in the motion convening the closed meeting were heard, discussed or considered during the closed meeting. The vote on the motion was passed by a roll call vote as follows:
Aye: Richard F. Haynie, AC Fisher, Jr., James M. Long, James W. Brann, Charles H. Williams
Motion by: James W. Brann, second by: James M. Long.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr.
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4. Closing of Meeting
Action: A. Adjournment
Motion to adjourn.
Motion by: James W. Brann, second by: James M. Long.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr.