Board of Supervisors

Thursday, September 11, 2025 · Special meeting

Decided 18

Resolution - First Responders Day
Approved
Moved by Brann, seconded by Long
“Motion to approve the resolution in honor of First Responders Day as presented. NORTHUMBERLAND COUNTY FIRST RESPONDERS DAY RESOLUTION WHEREAS, first responders often risk their lives and safety in the performance of their duties; and WHEREAS, first responders are our first and best defense against all emergencies that threaten our community; and WHEREAS, first responders are highly trained, specialized workers who contribute their excellent skills for the public good; and WHEREAS, first responders sacrifice much of their personal time with family and friends to ensure the safety of their community; and WHEREAS, first responders, whether career or volunteer, selflessly provide a vital public service for the Northumberland community; and NOW THEREFORE BE IT PROCLAIMED ON THE 11TH DAY OF SEPTEMBER THAT THE, Northumberland County Board of Supervisors, as does the State of Virginia, recognizes FIRST RESPONDERS DAY and hereby thanks Callao Volunteer Rescue Squad, Mid-County Volunteer Rescue Squad, Northumberland Rescue Squad, Callao Volunteer Fire Department, Fairfields Volunteer Fire Department, Smith Point Sea Rescue, Northumberland Sheriff’s Office, Northumberland Department of Emergency Services, and other organizations in the public safety sector for their service and sacrifice to our community. Adopted: September 11, 2025” (minutes, Sep 11, p. 2)
Proclamation - Star-Spangled Banner Day
Approved
“Motion to approve the proclamation in honor of Star-Spangled Banner Day as presented. Proclamation Star-Spangled Banner Day WHEREAS, “The Star-Spangled Banner”, our National Anthem, was written during the War of 1812; and WHEREAS, on September 14, 1814, in Baltimore, Maryland, at the Battle of Fort McHenry, Francis Scott Key witnessed the bombardment of Fort McHenry while being held on a British ship; and WHEREAS, the following morning, upon seeing the American Flag still flying over Fort McHenry, Mr. Key was inspired to write a poem that was titled, “Defense of Fort McHenry.” This poem was later set to music and renamed “The Star-Spangled Banner”; and WHEREAS, by congressional resolution signed by President Herbert Hoover, “The Star- Spangled Banner” became the National Anthem of the United States of America on March 3, 1931; and WHEREAS, millions of Americans cherish and respect the words and music of “The Star- Spangled Banner”; and WHEREAS, holidays, sporting and public events begin with the singing or playing of the National anthem as reaffirmation of patriotism and love of country; and WHEREAS, the National Society United States Daughters of 1812 and the Virginia Society United States Daughters of 1812 in Northumberland County Virginia calls for a day to observe the historical significance of the “The Star-Spangled Banner” and to celebrate the words that Francis Scott Key penned in 1814: NOW, THEREFORE, I, Richard Haynie, Chair of the Northumberland County Board of Supervisors, of the Commonwealth of Virginia do hereby proclaim September 14th as STAR-SPANGLED BANNER DAY IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the Northumberland County Virginia to be affixed this 11th day of September of the year of our Lord two thousand twenty-five. Motion by Chip Williams, second by James M Long.” (minutes, Sep 11, p. 3)
Resolution - Fire Prevention Week
Approved
“Motion to approve the resolution in honor of Fire Prevention Week as presented. RESOLUTION FIRE PREVENTION WEEK WHEREAS, each year since 1922, Fire Prevention Week is observed to commemorate the Great Chicago Fire that took place on October 8, 1871; and WHEREAS, Fire Prevention Week is the longest-running public health and safety observance in our country; and WHEREAS, we recognize the efforts of all firefighters, fire service agencies, and other first responders that aid in preventing and combating fire dangers; and WHEREAS, we thank them for their dedication, sacrifice, hard work, and for putting their lives on the line for the sake of our community; and WHEREAS, the 2025 Fire Prevention Week theme, “Charge into Fire Safety: Lithium-Ion Batteries in Your Home” strives to better educate the public about how to buy, charge, and dispose of lithium-ion batteries safely; and THEREFORE, The Northumberland County Board of Supervisors do hereby proclaim October 5-11, 2025, as Fire Prevention Week and urge all citizens of Northumberland County understand how to properly buy, charge, and dispose of lithium-ion batteries safely. Adopted: September 11, 2025 Motion by James W Brann, second by James M Long.” (minutes, Sep 11, p. 3)
Proclamation - Constitution Week
Approved
“Motion to approve the proclamation in honor of Constitution Week as presented. A PROCLAMATION Constitution Week 2025 Whereas, September 17 marks the two hundred and forty-seventh anniversary of the drafting of the Constitution of the United States of America by the Constitutional Convention; and Whereas, it is fitting and proper to officially recognize this magnificent document and the anniversary of its creation; and Whereas, it is fitting and proper to officially recognize the patriotic celebrations which will commemorate the occasion; and Whereas, Public Law 915 guarantees the issuing of a proclamation each year by the President of the United States of America designating September 17 through 23 as constitution week; NOW, Therefore, We, the Board of Supervisors of Northumberland County, do hereby proclaim September 17 through 23, 2025 to be CONSTITUTION WEEK In Northumberland County and ask our citizens to reaffirm the ideals the Framers of the Constitution had in 1787. Motion by Chip Williams, second by AC Fisher Jr.” (minutes, Sep 11, p. 5)
Davenport Update
Authorized
Moved by Haynie, seconded by Williams
“Motion to authorize staff to work with Davenport & Company on the proposed fund balance policy and to move forward with the Direct Bank Loan Request for Proposal (RFP) process.” (minutes, Sep 11, p. 6)
Update from Northumberland County Schools
Approved · $276,000.00
Moved by Haynie, seconded by Long
“Motion to approve the transfer request from the School Board for FY25 in the amount of $276,000. The break down is as follows: From 30-6000-6300 (Transportation) to line item 30-6000-6100 (Instruction) $100,000 From 30-6000-6400 (Operations & Maintenance) to line item 30-6000-6100 (Instruction) $58,000 From 30-6000-6600 (Building & Site) to line item 30-6000-6100 (Instruction) $50,000 From 30-6000-6800 (Technology) to line item 30-6000-6100 (Instruction) $57,000 From 30-6000-6800 (Technology) to line item 30-6000-6200 (Administration & Health) $11,000” (minutes, Sep 11, p. 7)
Supplemental Appropriation - School Board FY26 Request
Approved · $5,419,289.00 · Part of the fiscal year 2026 budget
Moved by Williams, seconded by Fisher
“Motion to approve the FY26 second quarterly appropriation for the School Board in the amount of $5,419,289. The break down is as follows: To line item 30-6000-6100 (Instruction) $3,940,200 To line item 30-6000-6200 (Administration & Health) $368,532 To line item 30-6000-6300 (Transportation) $367,406 To line item 30-6000-6400 (Operations & Maintenance) $546,190 To line item 30-6000-6600 (Building & Site) $7,500 To line item 30-6000-6700 (Debt Service) $0 To line item 30-6000-6800 (Technology) $189,461” (minutes, Sep 11, p. 8)
What’s a supplemental appropriation?
An amendment to this year's budget. Virginia law allows it this way:
“Any locality may amend its budget to adjust the aggregate amount to be appropriated during the current fiscal year as shown in the currently adopted budget as prescribed by § 15.2-2504.”
Code of Virginia § 15.2-2507, Chapter 25. Budgets, Audits and Reports
Supplemental Appropriation/Transfer - NUCPS Bus Purchase
Approved · $52,000.00 · Part of the fiscal year 2026 budget
Moved by Haynie, seconded by Long
“Motion to approve a transfer of funds from the School's capital improvement fund and a supplemental appropriation to line item 9103-7027 in the amount of $52,000 for the purchase of two buses for the School Division.” (minutes, Sep 11, p. 9)
What’s a supplemental appropriation?
An amendment to this year's budget. Virginia law allows it this way:
“Any locality may amend its budget to adjust the aggregate amount to be appropriated during the current fiscal year as shown in the currently adopted budget as prescribed by § 15.2-2504.”
Code of Virginia § 15.2-2507, Chapter 25. Budgets, Audits and Reports
Supplemental Appropriation - Capital Vehicles
Approved · $45.00 · Part of the fiscal year 2026 budget
Moved by Brann, seconded by Williams
“Motion to approve a supplemental appropriation to line item 10-9103-7029 in the amount of $45.00 for a refund from DMV.” (minutes, Sep 11, p. 10)
What’s a supplemental appropriation?
An amendment to this year's budget. Virginia law allows it this way:
“Any locality may amend its budget to adjust the aggregate amount to be appropriated during the current fiscal year as shown in the currently adopted budget as prescribed by § 15.2-2504.”
Code of Virginia § 15.2-2507, Chapter 25. Budgets, Audits and Reports
Supplemental Appropriation - Child Services Act Program
Approved · $61,007.36 · Part of the fiscal year 2025 budget
Moved by Long, seconded by Brann
“Motion to approve a supplemental appropriation for FY25 to line item 10-5302-6002 in the amount of $61,007.36 for the June 2025 CSA state reimbursement.” (minutes, Sep 11, p. 10)
What’s a supplemental appropriation?
An amendment to this year's budget. Virginia law allows it this way:
“Any locality may amend its budget to adjust the aggregate amount to be appropriated during the current fiscal year as shown in the currently adopted budget as prescribed by § 15.2-2504.”
Code of Virginia § 15.2-2507, Chapter 25. Budgets, Audits and Reports
Supplemental Appropriation/Transfer - EMS Billing
Approved · $13,234.13 · Part of the fiscal year 2026 budget
Moved by Williams, seconded by Long
“Motion to approve a transfer and a supplemental appropriation for FY26 from 56-1600-161315 (EMS Revenue) to 56-3506-5956 (EMS Expenditure) in the amount of $13,234.13.” (minutes, Sep 11, p. 11)
What’s a supplemental appropriation?
An amendment to this year's budget. Virginia law allows it this way:
“Any locality may amend its budget to adjust the aggregate amount to be appropriated during the current fiscal year as shown in the currently adopted budget as prescribed by § 15.2-2504.”
Code of Virginia § 15.2-2507, Chapter 25. Budgets, Audits and Reports
UHY Invoice - August Services
Approved · $13,980.00
Moved by Brann, seconded by Long
“Motion to approve payment for the invoice from UHY Advisors, Inc. for services rendered through August 31, 2025 in the amount of $13,980.00.” (minutes, Sep 11, p. 11)
Supplemental Appropriation - Opioid Abatement Settlement Fund
Approved · $14,985.46 · Part of the fiscal year 2026 budget
Moved by Brann, seconded by Long
“Motion to approve a supplemental appropriation for the opioid abatement settlement fund in the amount of $14,985.46. The break down is as follows: National Opioid Trust CVS - to line item 47-5102-3200 $4,047.41 National Opioid Trust Allergan - to line item 47-5102-3200 $2,016.68 National Opioid Trust TEVA - to line item 47-5102-3200 $1,983.64 National Opioid Settlement Fund - to line item 47-5102-3200 $6,900.13 July 2025 Interest accrued on Opioid Bank Account - to line item 47-5102-3200 $37.60” (minutes, Sep 11, p. 11)
What’s a supplemental appropriation?
An amendment to this year's budget. Virginia law allows it this way:
“Any locality may amend its budget to adjust the aggregate amount to be appropriated during the current fiscal year as shown in the currently adopted budget as prescribed by § 15.2-2504.”
Code of Virginia § 15.2-2507, Chapter 25. Budgets, Audits and Reports
Supplemental Appropriation - UHY Advisors, Inc.
Approved · $13,980.00 · Part of the fiscal year 2026 budget
Moved by Brann, seconded by Long
“Motion to approve a supplemental appropriation to line item 1101-3002 in the amount of $13,980.00 for UHY Advisors services rendered through August 31, 2025.” (minutes, Sep 11, p. 11)
What’s a supplemental appropriation?
An amendment to this year's budget. Virginia law allows it this way:
“Any locality may amend its budget to adjust the aggregate amount to be appropriated during the current fiscal year as shown in the currently adopted budget as prescribed by § 15.2-2504.”
Code of Virginia § 15.2-2507, Chapter 25. Budgets, Audits and Reports
UHY Advisors August Services Payment
Authorized · $13,980.00
Moved by Fisher, seconded by Long
“Motion to authorize a hand-written check for UHY Advisors services rendered through August 31, 2025 in the amount of $13,980.00.” (minutes, Sep 11, p. 12)
Request for Proposals (RFP) - Health Insurance
Authorized
Moved by Williams, seconded by Long
“Motion to authorize staff to move forward with advertising request for proposals for Health Insurance for both the County and the School Division once the County Attorney performs final review of the document.” (minutes, Sep 11, p. 12)
HVAC - New Courts Building AHU-5
Approved · $23,576.00
Moved by Haynie, seconded by Williams · Abstained: Brann
“Motion to move forward with Comfort Consultants for the replacement of a HVAC unit in the New Courts building in the amount of $23,576.00.” (minutes, Sep 11, p. 12)
Approval of Check Register
Approved · $341,403.11
Moved by Long, seconded by Brann
“Motion to approve the check register for September 2025 in the amount of $341,403.11.” (minutes, Sep 11, p. 13)

In the order of the minutes. Each quote opens the minutes where it’s written. Routine votes (approving the agenda and minutes, entering and leaving closed session, adjourning) aren’t listed.

Also on the agenda

No decision on these was read from the minutes.