Minutes: Board of Supervisors, June 10

The county’s own words, from the minutes it posted. Only the line breaks of its file are changed, so a paragraph reads as one.

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Board of Supervisors Meeting - Jun 10 2026 Minutes

Wednesday, June 10, 2026 at 6:00 PM

220 Judicial Pl. Heathsville, VA 22473

Members Present: James Long (arrived at 6:15p.m.), James Brann, Chip Williams, Al Fisher, Keith Harris

Staff Present: County Administrator Tadlock, Assistant County Administrator Drew Basye, Finance Operations Specialist I Morgan Wilson, IT Technician Carl Hayden

1. Opening of Meeting 6:00 P.M.

A. Call to Order

The special meeting was convened by Chairman Brann and held at the Northumberland Courthouse located at 220 Judicial Place, Heathsville, VA 22473.

B. Approval of the Agenda

County Administrator Tadlock asked if the Board would consider moving the transfer and supplemental appropriation to the first agenda item and add closed meeting to the agenda.

Motion to approve the agenda with the revisions suggested by Mr. Tadlock.

Moved by: Keith Harris; seconded by: Chip Williams

Aye: James Brann, Chip Williams, Al Fisher, and Keith Harris

Not Present at Vote: James Long

Motion Carried 4-0

2. County Administrator Items

A. Transfer and Supplemental Appropriation - School Board

Transfer-SA.pdf

County Administrator Tadlock reminded the Board that they have moved forward with the funds for the elementary school playground and the School Division just received its first invoice for a 50% deposit in the amount of $162,854.42. Mr. Tadlock stated that those monies were placed in the VIP CIP revenue account, so in order to expend those funds they need to be placed in the expenditure account.

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Motion to approve a transfer and a supplemental appropriation from revenue account 36-4100-410030 to line item 10-9103-7030 in the amount of $162,854.42 to transfer monies from the school VIP CIP account to cover the deposit for the elementary school playground.

Moved by: Chip Williams; seconded by: Keith Harris

Aye: James Brann, Chip Williams, Al Fisher, and Keith Harris

Not Present at Vote: James Long

Motion Carried 4-0

B. Payment Authorization - Elementary School Playground Deposit

Motion to authorize staff to move forward with submitting a manual ACH payment to cover the deposit of the elementary school playground in the amount of $162,854.42.

Moved by: Chip Williams; seconded by: Keith Harris

Aye: James Brann, Chip Williams, Al Fisher, and Keith Harris

Not Present at Vote: James Long

Motion Carried 4-0

C. Budget Discussion

Draft_FY27_Budget.pdf FY27_potential_reductions_additions.pdf

County Administrator Tadlock presented potential additions/reductions identified in the amount of $753,000 which can be found in the attachments. With the potential cuts, if the Board is looking to maintain the 20% unassigned fund balance, the County would be looking at a 54 cent per $100 estimate in real estate tax. He explained if they considered a 53 cent tax rate, it would maintain about a 19% unassigned fund balance, however all of these are estimates due to not knowing the supplemental appropriations the County is going to run into

throughout the year.

Chairman Brann wants to take a closer look at the documentation provided and get back with Mr. Tadlock on how they should proceed.

Vice Chairman Williams stated that the Board needs to decide where they want that unassigned fund balance to be, and he's not sure that recovering the full 20% all in one budget cycle is the way to go.

Supervisor Harris asked Mr. Tadlock if he could run numbers on where the County would be in two years if they considered a 51 cent tax rate.

County Administrator Tadlock stated he'd gather this information as best he can by tomorrow's regular meeting if they wish to carry further discussion on the budget then or if they'd like to schedule a budget work session next week the Board could do that as well.

Supervisor Harris asked if the departments and outside agencies are aware of the potential cuts being considered.

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Mr. Tadlock stated that some of the internal departments were made aware when they held the budget meetings, but the outside agencies have not been notified in some cases as they are proposed to receive level funding.

D. Resolution - Gardy's Mill Pond Restoration Support

Chairman Brann stated that Mr. Tadlock reached out to Rob Wittman and he has reached out to Hillary Pugh Kent regarding Gardy's Mill Road. A resident of Gardy's Mill and Hillary Kent would like to see a resolution be approved by Northumberland County in support of restoring Gardy's Mill Pond. Chairman Brann would like to see the County move forward with this and pass it along to Westmoreland County in hopes they will adopt the resolution as well. He stated that Delegate Kent and Senator Stuart are going to work to seek funding to get that restored.

Motion to authorize staff to draft a resolution in support for restoring Gardy's Mill Pond and to reach out to Westmoreland County and request that they adopt a resolution in support as well.

Moved by: Keith Harris; seconded by: Al Fisher

Aye: James Brann, Chip Williams, Al Fisher, and Keith Harris

Not Present at Vote: James Long

Motion Carried 4-0

Supervisor Fisher stated that the Board needs to sit down and discuss land-use further rather than pushing it down the road and laying in limbo.

Chairman Brann thought that the Commissioner was going to look at the numbers and present some adjustments.

Mr. Tadlock stated that he will reach out to Mr. Thomas and see what recommendations he may have.

3. Items Related to Closed Meeting

A. Convene into Closed Meeting § 2.2-3711 A(1),(29)

Motion to Action: A. Convene into Closed Meeting: convene into closed meeting as permitted by Virginia Code Section 2.2-3711 (A)(1)(29);1. Discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body; and evaluation of performance of departments or schools of public institutions of higher education where such evaluation will necessarily involve discussion of the performance of specific individuals. Any teacher shall be permitted to be present during a closed meeting in which there is a discussion or consideration of a disciplinary matter that involves the teacher and some student and the student involved in the matter is present, provided that the teacher makes a written request to be present to the presiding officer of the appropriate board. Nothing in this subdivision, however, shall be construed to authorize a closed meeting by a local governing body or an elected school board to discuss compensation matters that affect the membership of such body or board collectively. 29. Discussion of the award of a public contract involving the expenditure of public funds, including interviews of bidders or offerors, and discussion of the terms or scope of such contract, where discussion in an

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open session would adversely affect the bargaining position or negotiating strategy of the public body.

Moved by: Keith Harris; seconded by: James Long