Page 1
Regular Meeting (Thursday, February 13, 2025)
Northumberland County, Virginia
Members present:
James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Other Staff Present:
Mr. Luttrell Tadlock, County Administrator
Mr. Drew Basye, Assistant County Administrator
Ms. Morgan Wilson, Executive Assistant
Mr. Carl Hayden, IT Technician
Ms. Mary Dodson, Bookkeeper & Benefits Administrator
The regular monthly meeting was convened by Chairman Haynie and held at the
Northumberland Courthouse located at 220 Judicial Place, Heathsville, VA 22473.
1. Opening of Meeting
Procedural: A. Invocation - Pastor Lee Farmer, Coan Baptist Church
Pastor Lee Farmer led the invocation.
Procedural: B. Pledge of Allegiance
Mr. Joe Self led us in the Pledge of Allegiance.
Action: C. Approval of Agenda
Motion to approve the agenda for today's meeting.
Motion by: Chip Williams, second by: James M. Long.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr.
2. Approval of Minutes
Action, Minutes: A. January 9, 2025 Regular Meeting
Motion to approve the minutes from the regular meeting on January 9, 2025.
Motion by: James M. Long, second by: James W. Brann.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr.
Page 2
Action, Minutes: B. January 23, 2025 Special Meeting
Motion to approve the minutes from the special meeting on January 23, 2025.
Motion by: Chip Williams, second by: AC Fisher, Jr.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr.
3. Presentations
Action: A. Great Wicomico Water Hazard - Old Great Wicomico Light
Mr. Ben Ames, President of an Anglers Club based here in the Northern Neck, presented the concern of a rock pile in the Great Wicomico that was left when the lighthouse was pulled out of the river in 2015. He explained that the rocks were placed and left there by the Coast Guard, and since then, a number of boaters have run into that pile. Mr. Ames introduced Mr. Wayne Young, a former Coast Guard officer, who was present virtually to provide a report on the rockpile for the Board.
Mr. Young attended the meeting via zoom and summarized his findings related to the rockpile. Mr. Young’s presentation and a summary of his findings can be found in board docs. Supervisor Williams asked Mr. Young if the fixed warning marker is more appropriate than a buoy type marker.
Mr. Young stated absolutely because buoys move around, and a fixed marker would clearly define the location of the pile.
Supervisor Williams asked if one fixed marker would be sufficient.
Mr. Young stated that he’d prefer several around it, however having one fixed marker would be a good start.
Supervisor Fisher asked if a lighted marker would interfere with the regular navigation markers going in and out of the river.
Mr. Young explained that it wouldn’t interfere if it was appropriately designed. The Coast Guard could advise how that should be done to not interfere with the other navigation markers. Chairman Haynie asked if there were representatives from the Coast Guard present at the meeting.
Page 3
LCDR Justin Strassfield and Mr. Dana Wise were present on behalf of the Coast Guard. LCDR Strassfield explained that he was able to gather a brief history of the rockpile when it was brought to his attention a few days ago. He stated that the Coast Guard removed some of the obstructions in 2014 and converted the buoy that was in the area making the obstruction by 2018. There was a history of it walking off station which is the inherent risk of having a floating aid there, so in 2018 they decided to convert to a lateral aid. He informed the Board that they were in touch with NOAA Office of Coast Survey before yesterday and they’re looking at doing a survey before Memorial Day. Furthermore, there was supposed to be a chart update published today that enhanced the symbology there to show the additional obstructions in the area. LCDR Strassfield stated he’s looking forward to seeing the results of the survey and if there were remnants left over by the contractor in 2014, they’d be interested in looking at some kind of enhancement or remediation.
Vice Chairman Brann stated his knowledge of several vessels hitting that rockpile and nothing being done about it although it’s a life safety issue. He believes the Coast Guard needs to take a step in the right direction and mark it or have it removed, but having one marker and relying on the boaters to know all the rules and regulations is not going to work.
Several stories were shared by experienced watermen who have run into the rockpile over the years.
Vice Chairman Brann suggested the formation of a work group to help take care of this matter. He stated that he believes Mr. Fisher and Mr. Williams would be ideal representatives from the Board, and a member of the Coast Guard should be involved as well. Additionally, there were many citizens in the public who were interested in being involved with the work group.
Motion to create a working group/committee to address the concerns of the icebreaker rockpile hazard in Great Wicomico River.
Motion by: James W. Brann, second by: James M. Long.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Information: B. All Points Broadband Update – Tom Innes
Mr. Tom Innes provided the Board with an update on the Broadband project. Mr. Innes’ full presentation can be accessed in board docs.
Information: C. Update from Northumberland County Schools
Page 4
Interim Finance Director Tina Withers and Human Resource & Finance Specialist Shannon O’Bier came to the Board meeting on behalf of the School Division. Mrs. Withers explained that Dr. Wargo was unable to attend tonight as she had a family emergency arise. She stated that they want the Board to know they are working to implement processes and procedures to improve the school’s finance accountability. They are also working with Mrs. Booth’s records to provide accurate figures to the Board.
Chairman Haynie asked why the Assistant Superintendent was unable to attend tonight’s meeting.
Mrs. Wither’s was unable to respond to Mr. Haynie’s question but assured him that she’d get back to him with that information.
Action, Information: D. Virginia Department of Transportation
Mr. Beale presented his monthly report on behalf of the Virginia Department of Transportation. The full report can be accessed in board docs.
County Administrator Tadlock explained that there is a supplemental appropriation request for grant funds received later on the agenda and the Anti-Litter Committee is looking to do litter pick up on the primary routes with those funds.
County Planner McKenzie explained to the Board that the litter pick up is a primary goal of the Anti-Litter Committee, but due to the amount of grant funds received, they are requesting to only move forward with the primary routes.
Motion to contract with the Virginia Department of Transportation on primary route clean up in the amount of $4,345.76.
Motion by: James W. Brann, second by: Chip Williams.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. County Administrator Tadlock reported a call he received earlier today related to standing water on Lewisetta Road near Melrose Church.
4. County Administrators Report
Information: A. Building Permit Report
Page 5
2025 2024
Const. Cost for Month $6,562,594.91 $4,345,436.12
Total Bldg. Permit Cost for Month 9,352.13 9,938.28
Total Zoning Permit Cost for Month 5,125.00 6,065.00
Total Levy Fee for Month 187.03 198.76
TOTAL CONSTRUCTION COST
YEAR TO DATE $6,562,694.91 $4,345,436.12
Action, Information: B. Transfer of Funds - VMRC Abandoned or Derelict Vessel Grant Monies
Motion to approve the transfer of funds for the carryover VMRC grant from FY24 to FY25 to line item 10-1101-8006 in the amount of $400,000.00.
Motion by: James W. Brann, second by: Chip Williams.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: C. Supplemental Appropriation - Sheriff's Department
Motion to approve a supplemental appropriation from line item 10-273 to line item 3102-1006 in the amount of $227.50 for ball games worked by deputies.
Motion by: James M. Long, second by: James W. Brann.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: D. Supplemental Appropriation - Sheriff's Department
Motion to approve a supplemental appropriation from 10-762 to line item 3102-3012 in the amount of $200.00 for a tow bill.
Motion by: Chip Williams, second by: James W. Brann.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: E. Transfer/Supplemental Appropriation - Sheriff's Department
Page 6
Motion to approve a transfer and supplemental appropriation from 10-264 to line item 3102- 5409 in the amount of $14,623.20 and from 10-264 to line item 3102-6004 in the amount of $2,500.00, for a total transfer and supplemental appropriation in the amount of $17,123.20.
Motion by: AC Fisher, Jr., second by: James W. Brann.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: F. Transfer/Supplemental Appropriation - Sheriff's Department
Motion to approve a transfer and supplemental appropriation from 10-762 to line item 3102- 5414 in the amount of $6,550.98 and from 10-264 to line item 3102-5414 in the amount of $6,550.98, for a total transfer and supplemental appropriation in the amount of $13,101.96.
Motion by: James W. Brann, second by: Chip Williams.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: G. Transfer/Supplemental Appropriation - Sheriff's Department
Motion to approve a transfer and supplemental appropriation from 10-283 to line item 3102- 8009 in the amount of $4,396.88.
Motion by: James W. Brann, second by: AC Fisher, Jr.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: H. Supplemental Appropriation - Legislative County Audit
Vice Chairman Brann asked which auditing group the increased costs were for.
County Administrator Tadlock stated that this was for Rodefer Moss, which is the group that gathers information together for the pre-audit and provides it to Robinson, Farmer, Cox. Mr. Tadlock explained that he emailed a detailed list to the Board on Friday of what caused the increase in costs.
Vice Chairman Brann asked if an upgrade in technology or another software program would help eliminate this process.
Page 7
County Administrator Tadlock stated that some of it would. Staff is currently working with RDA to have a meeting set up next week to move forward on another software package.
Motion to approve a supplemental appropriation to line item 10-1206-3003 in the amount of $27,740.25 for additional costs for the pre-audit.
Motion by: James W. Brann, second by: James M. Long.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: I. Supplemental Appropriation - Department of Forestry Grant
Motion to approve a supplemental appropriation to line item 10-1209-8006 in the amount of $12,500.00 for the Department of Forestry sustainability grant.
Motion by: Chip Williams, second by: James M. Long.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Chairman Haynie asked Mr. Thomas his reasoning for applying for the grant.
Commissioner of Revenue Todd Thomas explained that all neighboring localities applied for this grant last year, but they didn’t receive a great amount of funds. However, this year the General Assembly reached out to notify the localities that they doubled the amount, so he decided to apply last minute with no clue the County would get awarded this amount. Mr. Thomas explained that the funds have to be used for recreational purposes, and he thought of a few areas in the County that the Board had discussed.
County Administrator Tadlock stated that last year’s grant funds received were used to help clear the property at Hampton Hall.
Action, Information: J. Supplemental Appropriation - Opioid Abatement Settlement Funds
Motion to approve a supplemental appropriation to line item 47-5102-3200 in the amount of $106.34 for interest accrued on the Opioid Bank Account. The breakdown is as follows: October 2024 $35.56
November 2024 $33.64
December 2024 $37.14
Motion by: Chip Williams, second by: James M. Long.
Page 8
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: K. Supplemental Appropriation - Anti-Litter Grant
Motion to approve a supplemental appropriation to line item 10-5302-5625 in the amount of $15,115.24 for two litter grants received. The grant amounts are as follows:
$4,728.00
$10,387.24
Motion by: James M. Long, second by: James W. Brann.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: L. Supplemental Appropriation - Children's Services Act Program
Motion to approve a supplemental appropriation to 10-5302-6002 in the amount of $34,000.00 for Children's Services Act Program.
Motion by: James M. Long, second by: AC Fisher, Jr.
Final Resolution: Motion Carried
Aye: James M Long, Richard F Haynie, James W Brann, Chip Williams, AC Fisher Jr Action, Information: M. Supplemental Appropriation - Emergency Services NG911
Motion to approve a supplemental appropriation to line item 10-3506-5200 in the amount of $28,996.00.
Motion by: Chip Williams, second by: James M. Long.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: N. Supplemental Appropriation - Emergency Services
Motion to approve a supplemental appropriation to line item 10-3506-7002 in the amount of $13,193.92 for electrical work, tower rent, and the change order for headsets.
Motion by: James M. Long, second by: James W. Brann.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr.
Page 9
Action, Information: O. Regional Emergency Radio Chargers – Fairfields
County Administrator Tadlock allowed EMS Chief Balderson to present the next few items to the Board.
EMS Chief Balderson stated that the Fairfields Volunteer Fire Department asked the County to purchase 11 vehicle chargers for their portable radios in the amount of $2,157.10. Additionally, Maintenance Supervisor Curtis Albrite also requested a vehicle charger, so the total cost would be $2,353.20 for a total of 12 chargers.
Motion to approve the purchase of 12 vehicle radio chargers for the Fairfields Volunteer Fire Department and Maintenance Supervisor Mr. Albrite in the amount of $2,353.20.
Motion by: James M. Long, second by: James W. Brann.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: P. L3Harris Service Agreement- Regional Radio System
Chief Balderson explained that he met with an L3Harris representative and spoke to Regional Radio System Manager Mr. Greg Hunter on the 5-year service agreement versus the 10-year and they both suggested moving forward with the 10-year contract.
Motion to move forward with the 10-year L3Harris Service Agreement for the regional radio system in the amount of $368,787.34
Motion by: James M. Long, second by: AC Fisher, Jr.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: Q. Emergency Services - Lucas 3 CPR Device Purchase
Chief Balderson stated that when he previously brought the Lifepak 35 purchase request to the Board in December, he mentioned that he applied for a rescue squad assistant fund (RSAF) grant, but he didn’t think the County was going to receive it. Mr. Balderson informed the Board that the County actually did receive those grant funds and one of the pieces of equipment included in that grant is the Lucas CPR device. Chief Balderson explained that the RSAF grant requires a 50/50 match, and he reached back out to Striker to get an updated quote as they
Page 10
anticipated a price increase. The original quote was for $19,066.26 with a county match of $9,533.13. The updated quote provided was $19,732.77, which is roughly a $600 increase. Chief Balderson asked the Board for permission to move forward with this grant as well as permission to utilize EMS Billing monies to purchase this device and then submit for reimbursement. He also explained to the Board that he applied for the grant prior to the price increase, so unfortunately the grant amount is for the original quote and the County will have to pay for the $666.51 difference.
Motion to allow Chief Balderson to purchase the Lucas 3 CPR device in the amount of $19,732.77, utilizing the RSAF grant and EMS Billing monies. The total EMS Billing monies to be used is $10,199.64.
Motion by: James W. Brann, second by: James M. Long.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: R. Emergency Services - Rescue Squad Assistance Fund (RSAF) Chief Balderson stated that they have a stretcher that is too old to be included in their ProCare contract with Striker which is a service agreement that allows them to service the equipment to make sure it’s appropriate, ready to be used, and meets their specifications. Mr. Balderson explained that he’d like to apply for the now open RSAF grant in order to replace the outdated stretcher. He informed the Board that the cost of the stretcher is $35,528.00, and if the Board grants him permission to move forward with the grant, it will ultimately cost the County $17,764 after the grant reimbursement is received.
Motion to allow Chief Balderson to apply for the RSAF 50/50 reimbursement grant.
Motion by: James W. Brann, second by: James M. Long.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: S. County Gas Pump Replacement
County Administrator Tadlock explained to the Board that the County has started to run into issues with the gas pump over the last several years. After speaking with the Sheriff, it is believed that the pump was installed in the mid-90s. Provided in the Board’s packet were two estimates from NWP and JF Petroleum, along with items related to the electrical work for trenching versus direct boring, however staff reached out to JF Petroleum to get updated quotes
Page 11
and that information was not received and they also did not provide an estimate for the dual wall fuel tank. Additionally, County Attorney Gregory informed Mr. Tadlock that this could be pulled under emergency procurement because emergency vehicles have not been able to access the fuel pump, and only one updated bid was received.
Vice Chairman Brann asked if there was a better location for the fuel pump in the instance the County decides to do something with that property. He asked if it would benefit Sheriff Beauchamp more if the pump were closer to his office building.
Sheriff Beauchamp stated that’s a good point, but he’s not the only one who accesses the pump. Mr. Beauchamp explained that County Admin, Building & Zoning, EMS, and Social Services all access the pump, but it may be in their best interest to move the pump because that gate opens and closes every time someone gets fuel.
Vice Chairman Brann suggested that they postpone the matter until next month after staff discusses other possible locations for the pump.
Motion to table a decision to next month's meeting after further discussion on the location of the pump.
Motion by: James W. Brann, second by: Chip Williams.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Information: T. Corrective Action Plan
County Administrator Tadlock stated that the corrective action plans for the County, Treasurer, and the Schools are available in board docs for the Board’s review.
Supervisor Williams asked when that information was sent out to the departments and when the corrective action plans were received.
County Administrator Tadlock explained that information was sent out soon after the board meeting and the School’s plan was received yesterday. He was unable to locate all the email threads at this time but assured the Board that he’d provide the emails of when the information was requested and when the plans were received.
The Board agreed that they weren’t comfortable moving forward with the School’s corrective action plan since it was just received yesterday.
Page 12
The Board agreed to carry this matter over to next month, so they have more time to review the plans.
Action, Information: U. Grant Policy and Procedures
Motion to approve the grant policy and procedures as presented to the Board.
Motion by: Richard F. Haynie, second by AC Fisher, Jr.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: V. Surplus Property Policy
Motion to approve the surplus property policy with an addition to Section 3 to include that the contracts be advertised in the local papers for two consecutive weeks.
Motion by: James W. Brann, second by: Chip Williams.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: W. Vehicle Surplus Request
Motion to surplus vehicles through Gov. Deals (Sheriff's Office 2019 Ford Interceptor and 2016 Dodge Charger).
Motion by: James W. Brann, second by: James M. Long.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Information: X. Extension Office- HVAC
County Administrator Tadlock stated that the County currently had cooperative procurement with Southern Air, and they provided a quote to bypass the boiler system at the Extension Office and install the HVAC system. The total cost provided was $28,730.24.
Chairman Haynie shared his dissatisfaction with the price and offered to speak with Southern Air directly to receive a lower quote. If not, he suggested the County seek other bids. County Administrator asked Chairman Haynie to let him know when he’d like to meet with Southern Air, and he’d coordinate that for him.
Page 13
Information: Y. Other County Administration Items
County Administrator Tadlock provided an update to the Board in relation to the Convenience Center Tags. He stated that he met with the Treasurer and the Commissioner of Revenue about the database related to the tags and the Commissioner had requested tag samples and pricing from BMS and American Solutions. Mr. Tadlock explained that right now there are approximately 9,800 homes, meaning 10,000 tags times two (2) tags minimum per household, totaling 20,000 tags. He informed the Board that they are still working on receiving this information, so this will be provided to the Board as soon as possible.
Supervisor Fisher asked if the County was looking at getting tags or stickers. Mr. Tadlock stated that staff is requesting quotes for both options.
Additionally, the Board requested that the Building Official evaluate the old School Board office in Lottsburg and the old Sheriff’s Office building in Heathsville. Provided in the Board’s packet is a summary of his findings.
The Board asked that Mr. Jerry Rushing, Building Official, be present at next month’s meeting for further discussion on his findings.
County Administrator Tadlock also provided the Board with draft ordinance language in relation to the use of rifles for nuisance.
Supervisor Fisher shared his concern for allowing people to shoot high power rifles at nighttime from ground level.
The Board agreed to table a decision after further discussion.
Action, Information: Z. Rescind Ordinance - Chapter 68; Fee Schedule
County Administrator Tadlock explained that modifications to the fee schedule have to be advertised for a public hearing, so he suggested the Board consider approving the fee schedule by resolution so the County would not have to advertise for a change.
Motion to advertise for a public hearing to rescind Chapter 68; Fee Schedule of the County Code to allow the adoption of fees by resolution.
Motion by: Richard F. Haynie, second by: James W. Brann.
Page 14
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: AA. RFP - Pre-Audit and Auditing Services
Motion to authorize staff to advertise the request for proposals (RFP) for pre-audit and auditing services for Northumberland County.
Motion by: Chip Williams, second by: James W. Brann.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Information: BB. Department Agency Monthly Updates
Department Agency Monthly Updates can be accessed in board docs.
5. Committee Reports
Chairman Haynie extended an invitation to the monthly Regional Jail Board meetings to the other Board members.
6. Board of Supervisor Items
Action: A. Approval of Check Register
Motion to approve the February 2025 check register in the amount of $447,591.00.
Motion by: James M. Long, second by: James W. Brann.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Information: B. Board Comments
Supervisor Fisher suggested that the Assistant Superintendent be present at the Board of Supervisors meetings when the Superintendent is unable to attend.
Supervisor Fisher then asked what the procedure is on unpermitted cargo containers. Zoning Administrator Philip Marston stated that it’s a violation, and they would need to apply for a conditional use permit if the property is zoned agricultural.
Page 15
Supervisor Fisher asked if the County is going to require that the permitted ones already in use be painted.
County Administrator Tadlock stated that the Board could place a condition on future permit applications that come before them in relation to painting the container.
Supervisor Fisher then asked if the containers in place before the zoning ordinance was adopted could be removed.
Zoning Administrator Marston stated that the containers there prior to the ordinance adoption would be grandfathered in and do not need a permit.
Vice Chairman Brann asked Mr. Tadlock if a Social Services representative could be present at the meeting next month to present a few items in relation to the following questions:
1. Does DSS offer any programs or assistance that encourage individuals to get off benefits and encourage them to get out in the workforce? (encouraging them to not require as many benefits or any benefits at all)
2. Based on their report, 23.6% of citizens are on Medicare. The Board would like a breakdown of the age groups.
3. What is the process for who receives fuel and crisis fuel funds?
Vice Chairman Brann stated that Hampton Hall looks good cleaned up and he’d like to see Hatches Avenue evaluated as well. He stated that it used to be a nice public boat landing and if it’s not salvageable, it’s probably another piece of County property that they can look into selling.
Supervisor Long asked County Attorney Gregory if he’s had a chance to meet with the school’s attorney on the old EVB building property transfer.
Mr. Gregory stated that he communicated with the school’s attorney via email and over the phone, and he was made aware that the attorney had not received guidance on that matter from the School Board. Both attorneys recommend that staff or representatives from both Boards meet to discuss a resolution.
Supervisor Long also requested that the County property evaluation documentation be gathered for discussion at next month's meeting.
Supervisor Williams shared his disappointment with the School Board and the Superintendent for choosing not to participate in the Joint Finance Committee meetings. He also disagreed with the
Page 16
fact that they sent two representatives from the school tonight that are unable to answer any of their questions. Mr. Williams believes another representative should be present tonight, likely the Assistant Superintendent. Supervisor Williams stated that all these meetings they are missing go a long way towards the County’s budgeting process and when they’re here the Board is able address the concerns they encounter. Later, the school will say the Board hasn’t adopted a budget yet and they can’t issue their teachers’ contracts. He stated that the school needs to attend the meetings so they can get some items sorted out.
The Board referenced the recent School Board meeting and how the School Board voted to not attend the Joint Finance Committee meetings anymore. Chairman Haynie asked Mr. Tadlock to read the letter from the Superintendent and the School Board in relation to future meetings. Vice Chairman Brann stated that he’s been asked to suggest that the public have the ability to vote whether or not the School Board be elected versus appointed. He believes that this should be placed on the ballot in November for the citizens to vote on and decide.
County Attorney Gregory stated that he could research this process and bring the information back to the Board.
County Administrator Tadlock read his letter to the Superintendent inviting her and the School Board to the upcoming Joint Finance Committee meeting:
“Good Morning, Happy New Year! This is just a reminder of the Joint Finance Committee meeting to be held on January 7, 2025 at 5:30 p.m. in the General District Courtroom. Please find the attached information that was previously sent out with the updated agenda, reflecting the change in meeting dates. Sincerely, Luttrell.” – Sent January 3, 2025
County Administrator Tadlock then read Superintendent Wargo’s response:
“Hello Mr. Tadlock, Happy New Year! I hope you and your family enjoyed the holidays. The School Board declines the invitation for the Joint Finance Committee meetings 2024-2025 including January 7, 2025. As stated previously, the Joint Finance Committee meetings were unproductive, the meetings led to misinformation, and a very late budget adoption. I am corresponding on behalf of the School Board, per this email the School Board will not be in attendance on January 7, 2025. Please reach out if you have any questions.” – Received January 4, 2025
Chairman Haynie stated that their last meeting was February 5, 2025 and it was a very productive meeting even though there was no School Board representative engaging in the
Page 17
meeting. However, he explained that Dr. Curran was present. The next meeting is scheduled for March 5, 2025 and they will be working on the budget.
Supervisor Long suggested having a Joint School Board and Board of Supervisors meeting. Supervisor Williams made the Board aware that Docks of the Bay is going to remove the final vessel in the little Wicomico beginning February 24, 2025, weather permitting. E911 Communications Supervisor Jennifer Packett presented her concerns with the GeoComm mapping system software the County implemented in November 2023. Mrs. Packett explained that she emailed her concerns to several staff members beginning in February 2024 regarding the system not being user friendly in a 911 emergency role. She shared scenarios where the system did not operate properly and how it could have affected emergent outcomes. Mrs. Packett stated that they need to find a solution and she believes this is urgent, so they are able to find where people are in emergency situations.
Vice Chairman Brann stated that he’s requesting an in person meeting with someone from the company so they can listen and see what the system is not doing properly.
Chairman Haynie asked when the software was last updated.
Mr. Tadlock stated that he’d have to look back at the contract that was brought to the Board. Chairman Haynie asked Mr. Tadlock to gather this information for the Board.
**Chairman Haynie requested a 10-minute recess.
7. Public Comments (4 MINUTE TIME LIMIT)
Mrs. Suzanne Smart shared her concerns related to abuses occurring at the Northern Neck Regional Jail. She referenced the Chairman’s comments regarding the well-run jail operation and how they pass all audits, inspections, where they relate to food service preparation, and how they treat and handle the inmate population. She believes there is a disconnect between the many first-hand accounts of alleged atrocities being committed and those who run and manage the jail. She encouraged the Board to attend one of the Regional Jail board meetings. Mr. Maurice Johnson stated that Supervisor Fisher attended yesterday’s meeting and explained that he’s only hearing one side of the story. Mr. Johnson stated there’s a reason for that. There was a group of detainees that were in the jail and then they were able to voice what was going on inside. Mr. Johnson believes that the issues need to be addressed, and the Board needs to show
Page 18
up to the board meetings. He also suggested that Northumberland should become unassociated with the jail.
Mrs. Johnson referenced letters she’d received from those in the jail who spoke about their living conditions.
Dr. Karen Leslie attended the meeting virtually and introduced herself as the Assistant Superintendent of Northumberland County Public Schools. She wanted to make the Board aware that she had been attending their meetings virtually. She thanked the Board for their invitation and stated that she did intend to be present at the meeting tonight, but she was told that there were other representatives being sent in her stead. Dr. Leslie explained that she’d love to attend the meetings and work with the Board with anything moving forward.
**Closed Meeting was postponed to the end of the meeting due to timing constraints. See Section
9. Public Hearings 7:00P.M.
8. Items Related to Closed Meeting
Action: A. Convene into Closed Meeting
Motion to Action: A. Convene into Closed Meeting: Convene into closed meeting as permitted by Virginia Code Section 2.2-3711 (A)(1),(8); 1. Discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body; and evaluation of performance of departments or schools of public institutions of higher education where such evaluation will necessarily involve discussion of the performance of specific individuals. Any teacher shall be permitted to be present during a closed meeting in which there is a discussion or consideration of a disciplinary matter that involves the teacher and some student and the student involved in the matter is present, provided the teacher makes a written request to be present to the presiding officer of the appropriate board. Nothing in this subdivision, however, shall be construed to authorize a closed meeting by a local governing body or an elected school board to discuss compensation matters that affect the membership of such body or board collectively. 8. Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. Nothing in this subdivision shall be construed to permit the closure of a meeting merely because an attorney representing the public body is in attendance or is consulted on a matter.
Motion by: James W. Brann, second by: Chip Williams.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr.
Page 19
Action, Information: B. Reconvene into Open Meeting
Motion to reconvene into open session.
Motion by: James W. Brann, second by: AC Fisher, Jr.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: C. Certification of Closed Meeting
Motion that the Northumberland Board of Supervisors return to Public Meeting and certify by roll call vote that only public business matters lawfully exempted from open meeting requirements by the Virginia Freedom of Information Act, and as were identified in the motion convening the closed meeting were heard, discussed or considered during the closed meeting. The vote on the motion was passed by a roll call vote as follows:
Aye: Richard F. Haynie, AC Fisher, Jr., James M. Long, James W. Brann, Charles H. Williams
Motion by: James W. Brann, second by: AC Fisher, Jr.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: D. Action taken from Closed Meeting, EMS Certification
Motion to approve a salary increase for Ms. Jennifer Bowles in the amount of $2,320.31.
Motion by: James W. Brann, second by: Richard F. Haynie.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr.
9. Public Hearings 7:00P.M.
Action, Information: A. Request by Westmoreland Players, Inc., owner, to modify a condition (limiting the size of a proposed sign) to a Conditional Use Permit on property zoned A-1, Agriculture. The property is shown as Tax Map Parcel #14-(1)-15-A and is located at 16217 Richmond Road.
Ms. Debbie Evans, Treasurer of Westmoreland Players, presented the permit to the Board as modifying a condition to allow larger signage that complies with zoning regulations. The original permit was limited to 32sqft.
Public Hearing Open.
Page 20
No comments were made.
Public Hearing Closed.
Vice Chairman Brann asked why this matter had to come before the Board.
Zoning Administrator Marston explained that when the request originally came to the Board of Supervisors for the construction of an assembly hall, the Board put a condition on that approval that their signage be limited to 32 sqft.
Vice Chairman Brann asked for clarification since the original permit was for a different owner. County Attorney Gregory explained that the conditions run with the land.
Zoning Administrator Marston read the suggested conditions if approved.
Suggested Condition if Approved:
1. Modifying condition #4 “All off-street signage is limited to 32 square feet” to: “Any proposed signage shall comply with the sign regulations in the Northumberland County Zoning Ordinance.”
2. The remaining, previously approved conditions on September 12, 1996 shall remain as approved.
Motion to approve the condition modification (limiting the size of a proposed sign) to a Conditional Use Permit on property zoned A-1, Agriculture with the suggested conditions. This motion is made in due consideration of the public health and safety, the general welfare of the community, public necessity, convenience, and in the exercise of good zoning practices and in pursuant to the body’s statutory authority.
Motion by: James W. Brann, second by: Chip Williams.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: B. To consider amending the Northumberland County Code, Chapter 132; Taxation, Article XI; Tax Relief for Elderly and Disabled Persons. The proposed amendment would increase the total combined income to not exceed $28,000 and the total annual exemption shall not exceed $600.
Page 21
County Administrator Tadlock presented the proposed amendment to the Board.
Public Hearing Open.
Sheriff Beauchamp asked if the $200 increase offset the amount of taxes that have been raised over the years since the original ordinance was approved.
Commissioner of Revenue Todd Thomas stated that most counties in the rural areas also have the total annual exemption not exceeding $600.
Public Hearing Closed.
Motion to approve the amendment of the Northumberland County Code, Chapter 132; Taxation, Article XI; Tax Relief for Elderly and Disabled Persons as presented to the Board.
Motion by: AC Fisher, Jr., second by: James W. Brann.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. **The Board of Supervisors convened into closed meeting at this time. See Section 8. Items Related to Closed Meeting.
10. Closing of Meeting
Action: A. Adjournment
Motion to adjourn.
Motion by: James W. Brann, second by: James M. Long.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr.