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Board of Supervisors Meeting - Jun 18 2026 Minutes
Thursday, June 18, 2026 at 5:00 PM
220 Judicial Pl. Heathsville, VA 22473
Members Present: James Long, James Brann, Chip Williams, Al Fisher, Keith Harris
Staff Present: County Administrator Tadlock, Assistant County Administrator Drew Basye, Finance Operations Specialist I Morgan Wilson, IT Technician Carl Hayden
1. Opening of Meeting 5:00 P.M.
A. Call to Order
2. County Administrator Items
A. Budget Discussion
Draft_FY27_Budget.pdf Potential Cuts_Additions.pdf
County Administrator Tadlock stated that there were various tax rates discussed by the Board, but he's prepared all the budget documentation with the 51 cent real estate tax rate as requested.
B. FY27 County Budget Adoption
Motion to approve the FY27 County Budget in the amount of $48,796,856.
Moved by: Chip Williams; seconded by: James Long
Aye: James Long, James Brann, Chip Williams, Al Fisher, and Keith Harris
Motion Carried 5-0
FY27_Final_Budget.pdf
C. Approval of FY27 Tax Rates
Budget_Resolution_Setting_Tax_Rate_FY26.doc
Motion to approve the following resolution to set the FY27 tax rates.
Moved by: Chip Williams; seconded by: James Long
Aye: James Long, James Brann, Chip Williams, Al Fisher, and Keith Harris
Motion Carried 5-0
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D. Appropriation of Funds for FY27
Appropriations Resolution FY27.doc
Mr. Tadlock explained that the resolution does include language that the Board requested in relation to annual appropriations in categories and some additional language for the school division.
Chairman Brann asked about the cafeteria budget.
Mr. Tadlock stated that's built into the overall budget and included in the appropriations resolution in the amount of $750,000.
Motion to approve the appropriations resolution for the FY27 with an appropriated total of $47,547,118.
Moved by: Keith Harris; seconded by: James Long
Aye: James Long, James Brann, Chip Williams, Al Fisher, and Keith Harris
Motion Carried 5-0
E. Approval of Personal Property Tax Rate (PPTR)
PPTR Resolution.doc
Mr. Tadlock explained that the personal property tax relief is being dropped to 38% this year as it was 40% this current year.
Motion to approve the following resolution on personal property tax relief.
Moved by: Keith Harris; seconded by: Chip Williams
Aye: James Long, James Brann, Chip Williams, Al Fisher, and Keith Harris
Motion Carried 5-0
F. FY27 Fee Schedule Adoption
Fee Schedule FY27.doc
Mr. Tadlock stated that the Board used to adopt the fee schedule by ordinance after holding a public hearing, however last year was the first year the Board adopted the fee schedule by resolution. There are no changes made to the proposed fee schedule presented for FY27.
Motion to approve the resolution to adopt the County Fee Schedule for FY27.
Moved by: Chip Williams; seconded by: Al Fisher
Aye: James Long, James Brann, Chip Williams, Al Fisher, and Keith Harris
Motion Carried 5-0
G. Capital/Fixed Asset Increase Starting Cost
County Administrator Tadlock requested that the Board consider increasing the capital/fixed asset starting amount to $10,000 as recommended by the County auditor due to increased costs. Previously that starting cost was $5,000 and a lot of items that are not typically caught in capital/fixed assets are now being caught due to price increases.
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Motion to increase the capitalization threshold of capital/fixed assets from $5,000 to $10,000 as recommended by the County auditor due to increased costs.
Moved by: Al Fisher; seconded by: James Long
Aye: James Long, James Brann, Chip Williams, Al Fisher, and Keith Harris
Motion Carried 5-0
H. FY2027 DEQ Non-Competitive Litter Prevention and Recycling Grant
2027_DEQ_Non_Competitive_Litter_Grant_for_BOS_approval.pdf
County Planner McKenzie stated that the grant amount varies each year, but it averages around $10,000.
Motion to authorize staff to move forward in submitting application for the FY27 DEQ non-competitive litter prevention and recycling grant with no required County match.
Moved by: Keith Harris; seconded by: James Long
Aye: James Long, James Brann, Chip Williams, Al Fisher, and Keith Harris
Motion Carried 5-0
I. Robinson, Farmer, Cox Associates FY25 Cost Allocation Plan Contract
Vice Chairman Williams asked about any changes in the contract in comparison to last year.
Mr. Tadlock stated the only change is pricing as it was $5,000 last year.
Motion to move forward with Robinson, Farmer, Cox Associates' contract to assist in the preparation of the County's Cost Allocation plan for one year, FY25, in the amount of $6,000.
Moved by: Chip Williams; seconded by: James Long
Aye: James Long, James Brann, Chip Williams, Al Fisher, and Keith Harris
Motion Carried 5-0
Vice Chairman Williams reminded the Board that they need to prioritize items of use for the Poor House Tract as requested by the Economic Development
Commission so they can move on into phase II of the project.
3. Items Related to Closed Meeting
A. Convene into Closed Meeting § 2.2-3711 A(1),(29)
Motion to Action: A. Convene into Closed Meeting: convene into closed meeting as permitted by Virginia Code Section 2.2-3711 (A)(1)(29);1. Discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body; and evaluation of performance of departments or schools of public institutions of higher education where such evaluation will necessarily involve discussion of the performance of specific individuals. Any teacher shall be permitted to be present during a closed meeting in which there is a discussion or consideration of a disciplinary matter that involves the teacher and some student and the
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student involved in the matter is present, provided that the teacher makes a written request to be present to the presiding officer of the appropriate board. Nothing in this subdivision, however, shall be construed to authorize a closed meeting by a local governing body or an elected school board to discuss compensation matters that affect the membership of such body or board collectively. 29. Discussion of the award of a public contract involving the expenditure of public funds, including interviews of bidders or offerors, and discussion of the terms or scope of such contract, where discussion in an open session would adversely affect the bargaining position or negotiating strategy of the public body.
Moved by: Keith Harris; seconded by: James Long
Aye: James Long, James Brann, Chip Williams, Al Fisher, and Keith Harris
Motion Carried 5-0
B. Reconvene into Open Meeting
Motion to reconvene into open session.
Moved by: Al Fisher; seconded by: Keith Harris
Aye: James Long, James Brann, Chip Williams, Al Fisher, and Keith Harris
Motion Carried 5-0
C. Certification of Closed Meeting
Motion that the Northumberland Board of Supervisors return to Public Meeting and certify by roll call vote that only public business matters lawfully exempted from open meeting requirements by the Virginia Freedom of Information Act, and as were identified in the motion convening the closed meeting were heard, discussed or considered during the closed meeting. The vote on the motion was passed by a roll call vote as follows: Aye: Keith Harris, AC Fisher, Jr., James M. Long, James W. Brann, Charles H. Williams
Moved by: Al Fisher; seconded by: Keith Harris
Aye: James Long, James Brann, Chip Williams, Al Fisher, and Keith Harris
Motion Carried 5-0
4. Closing of Meeting
A. Adjournment
Motion to adjourn.
Moved by: Chip Williams
Aye: James Long, James Brann, Chip Williams, Al Fisher, and Keith Harris
Motion Carried 5-0
Board Clerk - E. Luttrell Tadlock