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Regular Meeting (Thursday, August 14, 2025)
Northumberland County, Virginia
Members Present:
James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Other Staff Present:
Mr. Luttrell Tadlock, County Administrator
Mr. Drew Basye, Assistant County Administrator
Ms. Morgan Wilson, Executive Assistant
Mr. Carl Hayden, IT Technician
Ms. Mary Dodson, Bookkeeper & Benefits Administrator
Mr. Eric Gregory, County Attorney
The regular monthly meeting was convened by Chairman Haynie and held at the
Northumberland Courthouse located at 220 Judicial Place, Heathsville, VA 22473.
1. Opening of Meeting 5:30 P.M.
Procedural: A. Invocation - Pastor Lee Farmer
Pastor Lee Farmer led the invocation.
Procedural: B. Pledge of Allegiance
Chairman Haynie led us in the Pledge of Allegiance.
Action: C. Approval of Agenda
County Administrator Tadlock stated that Virginia code section 2.2 3711 a(1),(8), and (29) need to be included for closed meeting tonight.
Chairman Haynie asked if the Board could move closed meeting to the end of the meeting. The Board agreed to the revisions to the agenda.
Motion to approve the agenda for today's meeting with the revisions stated by Mr. Tadlock.
Motion by: Chip Williams, second by: James M. Long.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr.
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2. Approval of Minutes
Action, Minutes: A. July 1, 2025 Special Meeting
Motion to approve the minutes from the special meeting on July 1, 2025.
Motion by: James M. Long, second by: AC Fisher, Jr.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Minutes: B. July 10, 2025 Regular Meeting
Motion to approve the minutes from the regular meeting on July 10, 2025.
Motion by: James M. Long, second by: Chip Williams.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Minutes: C. July 23, 2025 Special Meeting
Motion to approve the minutes from the special meeting on July 23, 2025.
Motion by: Chip Williams, second by: James M. Long.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Minutes: D. July 25, 2025 Special Meeting
Motion to approve the minutes from the special meeting on July 25, 2025.
Motion by: Chip Williams, second by: James M. Long.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Minutes: E. July 29, 2025 Special Meeting
Motion to approve the minutes from the special meeting on July 29, 2025.
Motion by: Chip Williams, second by: James M. Long.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Minutes: F. July 30, 2025 Special Meeting
Motion to approve the minutes from the special meeting on July 30, 2025.
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Motion by: Chip Williams, second by: James M. Long.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr.
3. Presentations
Information: A. NUCPS Boosters Club, LaToya Bea and Cristian Shirilla
Ms. LaToya Bea and Mr. Cristian Shirilla provided the Board with an update related to the NUCPS Boosters Club. Mr. Shirilla explained that the club is a group of teachers, coaches, mentors, business owners, community members and parents/caregivers who share a commitment to supplement what is going on in athletic and competitive programs, both in volunteerism and funding. Ms. Bea stated that their goals and priorities are replacing and repairing scoreboards across all fields and in the gym because none of them are in working order, supplement program funding, increase attendance and participation, and to encourage the broader community of volunteer opportunities.
Supervisor Williams asked what a score board would cost at the baseball field because that one badly needs replacement.
Mr. Shirilla was unsure about the price for one at the baseball field, but they recently priced the one for the football field at about $15,000-$20,000.
Information: B. Economic Development Commission Update
EDC Director, Mr. Bob Bullard, explained that their primary focus was around three core priorities that will positively impact the County and links to the Board’s guidance. Their three objectives were to promote tourism, support workforce development, and implement outreach and engagements. Mr. Bullard explained that the EDC aligned their objectives with the Northern Neck Heritage Area Management Plan, the NNK250 Strategic Framework, and the Planning Commission’s Pillars of Community Growth in the draft Comprehensive Plan. The full presentation can be accessed in Board Docs.
Dr. Pica, EDC Commission Chair, stated that Mr. Bullard did a great job in outlining where the EDC wants to go. She informed the Board that they submit monthly reports to the Board but if they’d like more frequent updates, they’d be happy to do so.
Vice Chairman Brann asked if they have reached out to CHCA or the Greater Reedville Association because he believes they would be key players in this as well.
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Dr. Pica stated that they have their commissioners working with those groups.
Supervisor Long suggested they reach out to the Julius Rosenwald Foundation as well. Information: C. County Reassessment Update, Fred Pearson
Mr. Fred Pearson explained that the County originally signed the contract with Pearson Appraisal Services; however, he sold his company so now he is an employee of Vision Government Solutions, Inc. and will be conducting the reassessment for the County. He presented the sales analysis and explained that this will go into effect on January 1, 2026. The sales analysis can be accessed in Board Docs.
Vice Chairman Brann asked what the increases are based on.
Mr. Pearson stated that the increases are based on property sales, and he’s compared them to the assessed values. He believes this will be one of the roughest reassessments for the County with the largest increase.
Supervisor Williams asked if these increases were seen in other nearby counties in the Northern Neck who have also gone through recent reassessments.
Mr. Pearson was unsure about the nearby counties but in other counties he’s done, he stated that they have also had some large increases.
Chairman Haynie stated that notices will be sent out late October/early November. Mr. Pearson confirmed that is correct. He stated that when he gets July and August sales information, he’d be happy to provide another update to the Board.
Action, Information: D. Update from Northumberland County Schools
Superintendent Leslie welcomed back the students as the new year started on Monday. She also thanked the community for packing the bus with supplies and the many donations the school received. Dr. Leslie stated that they do have the new Director of Finance present at the meeting tonight, but they do not have any July financial reports to share with the Board up to this point because they didn’t have any commerce happening. She explained that it took some time to get the budget appropriated and uploaded into the system, so they didn’t have any payments going on during that time. Additionally, they were able to get all the purchase orders through the system and approved this week, so payments are starting to occur. She then handed the discussion over to Mr. Jack Reagan with UHY who attended the meeting virtually.
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Mr. Reagan explained that they understand and appreciate the way the funds have been appropriated to the school as they currently have received a quarter of their annual budget which is expected to take them through September 30, 2025. By giving the school a quarterly appropriation, Mr. Reagan believes there’s an assumption that costs are incurred in a normal matter, evenly throughout the school year, but unfortunately that is not the case. He explained that there are several types of expenditures that the school incurs up front in the first month or two of the fiscal year that benefit the remainder of the fiscal year. Mr. Reagan stated that some of the expenditures are listed in the appendix in the document they sent to the Board for their consideration. Furthermore, Mr. Reagan stated that there are larger expenditures/contracts that the school incurs throughout the year that will be very administratively burdensome on the purchase order side, requiring numerous purchase orders to be entered each quarter. Mr. Reagan explained his analysis and requested that the Board consider providing the school with an allotment of their budget to cover 90% of expenses so they can effectively and more efficiently manage the purchase order and payment process of the expenditures. If the Board does not approve this, Mr. Reagan stated that his next step would be to go back through and look at all the contracts that require payment upfront and renegotiate payment terms with the vendors. If they choose not to, he’ll have to analyze the penalties and interest those payments could collect.
Chairman Haynie asked if these were annual, semi-annual or monthly payments.
Mr. Reagan stated that it’s a mix of all of the above.
Chairman Haynie stated that he doesn’t understand why they are requesting a lump sum for payments that are made monthly.
Supervisor Williams asked how it’s more burdensome for the staff to make those monthly purchase orders.
Mr. Reagan stated that it would be roughly 100 purchase orders entered that are not needed. Supervisor Williams understood why Mr. Reagan is requesting an allotment of their budget for certain payments, but there are certain ones he still has questions/concerns about. Chairman Haynie asked if Mr. Reagan could provide them with a report that only shows the annual and semi-annual payments.
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Mr. Reagan stated that he could provide whatever the Board wants but he would present it to the School Board first, so they are aware of all the information being presented to the Board of Supervisors.
Supervisor Williams reminded the Board that the County has a new Financial Director, so he’d like to get her opinion on this.
Ms. Debra Whaley offered a point of clarification for the monthly bills and stated that the purchase order would be for 90% of the amount expected to be required for payment for the upcoming year. The bills themselves would still get paid monthly. There just wouldn’t be a purchase order for each bill. Ms. Whaley explained that each bill would be applied against one purchase order and they would monitor those payments and what was allotted for that expense. Mr. Reagan confirmed that is correct and that the bills would not be paid in advance. Supervisor Fisher explained to Ms. Whaley that he believes the Board is concerned about making the same mistake twice and they don’t want to see the funds go “out of bounds” again. Mr. Reagan stated that is why he is only requesting 90% so they do not reach the budget level. Vice Chairman Brann shared his concern about the school lacking invoices and purchase orders when going through the forensic audit and now their staff doesn’t want to complete purchase orders every month for a bill.
Mr. Reagan stated that he knows the estimated amount they are going to spend for an electric bill, so they want to be able to put that figure on the purchase order and apply the monthly invoices to that purchase order. He explained that the proper way to do purchase orders is to enter the purchase order first and then the invoices. Mr. Reagan stated that’s the way it must work and that is not the way it used to work at the school.
Chairman Haynie asked why this wasn’t brought to their attention when the Board was approving the FY26 budget for the School Board.
Dr. Leslie stated she doesn’t believe they had anyone who knew because no one had gone through an entire fiscal year to know what the spending was going to look like. Chairman Haynie stated that he has no problem with giving them their money to make payments on annual or semi-annual contracts, but he’s still questioning the monthly payments.
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County Administrator Tadlock asked if the school had a sense of cost of what those contracts will cost over the months of August, September, and October. He mentioned the County’s cash flow with real-estate taxes coming back in.
Superintendent Leslie stated that because no one has been on staff through an entire fiscal year, this can be done, but it can’t be done quickly.
Mr. Reagan stated that is a fair request if the County Administrator could give him a couple of days to pull together that information.
Chairman Haynie stated that the Board received this Wednesday night, so they haven’t had much time to review it.
Mr. Reagan stated that he presented this information earlier than yesterday.
Finance Director Whaley stated that there are a lot of past due invoices at this point that really need to be paid. One of the major invoices that has incurred a 10% late fee is coming from technology for roughly $128,000. She stated that this needs to be paid before it incurs any more fees/interest. Ms. Whaley explained that Dr. Leslie has been in touch with the company and if the County makes the payment, they are hoping to eliminate those late fees from the bill. Supervisor Williams asked how much money was allocated to technology for the quarter. Mrs. Javornda Ashton, Assistant Superintendent, stated that the total allocation to technology was roughly $232,000. She stated that roughly 90% of the technology bills are paid up front in July to cover the entire year and this covers all the school’s security equipment across the division.
Vice Chairman Brann believes they need to break this request down and see what needs to be paid out in 6-months and 12-months given the County’s current financial situation. He stated that a lot of this is going to depend on the figure Mr. Tadlock brings back to the Board as far as what this is going to do to the General Fund.
Chairman Haynie stated that the request needs to be listed in categories as well rather than a lump sum.
Mr. Reagan stated that he would gather this information for the Board as well as try to put together the penalties and interest by contract if the Board does not approve the allotments requested. He stated he’d present this to the School Board and then to the County. Additionally, he explained that he made a request to Mr. Tadlock to consult with legal counsel on whether the
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school is legally allowed to sign any contract renewals if the funds are not appropriated and available to them at the time of signing the contract.
Chairman Haynie stated if the money isn’t there, he doesn’t think they should sign the contract.
Motion to approve a supplemental appropriation from the General Fund to line item 30-6000- 6800 (Technology) in the amount of $128,000.
Motion by: James M. Long, second by: Chip Williams.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. **Chairman Haynie requested a 10-minute recess.
Action, Information: E. School Board Appropriation Clarification
Motion to clarify that the appropriation to line item 30-6000-6800 (Technology) in the amount of $128,000 will be deducted from the School Board's approved FY26 budget.
Motion by: Richard F. Haynie, second by: AC Fisher, Jr.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Information: F. Update from the Virginia Department of Transportation
Mr. David Beale presented his monthly report on behalf of the Virginia Department of Transportation. He made the Board aware that they’ve received a petition from citizens regarding the condition of Lighthouse View Road and he did speak with Mr. Bertino today related to their upcoming plans for that road. Mr. Beale stated that it was last resurfaced in 2020, and it carries roughly 200 cars a day.
Mr. Bertino stated that Lighthouse View Road is very dangerous, and although they were unreported, they’ve had to pull vehicles out of the ditches for driving the turns too fast. He commented on the lack of visibility and narrowness of the road and invited VDOT to come look at the roadway. Mr. Bertino stated that resurfacing is a subjective term and there’s a lot of ruts and bumps in that road.
Supervisor Williams asked if the work VDOT did this week addressed any of Mr. Bertino’s concerns.
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Mr. Bertino stated that they did a great job ditch cleaning, so it helped with the drainage, but it didn’t address several road concerns.
Mr. Beale stated that there are some things that they can do but there’s also things that they cannot do without direction, along with allocation of money, from the Board of Supervisors. He explained that VDOT maintains the road in its existing condition, so if the road were to be widened then they’d have to identify a project to widen the road, and the project would require funding. The County could apply for revenue sharing, which is 50% state funds and 50% local funds to widen the road. Additionally, the County could use secondary six-year plan money to widen the road, but those funds are limited as the County receives about $25,000 a year so that wouldn’t cover the entire project. This same scenario goes for if the Board wanted to straighten the curves. Mr. Beale stated that the only funds that he has control over are maintenance funds and he believes VDOT can improve some of the conditions of the road with what he has. Mr. Beale then described the process for surface treatment.
Supervisor Williams asked about the signage on the sharp term near the post office. He asked if they could move the signs closer to the turn.
Mr. Beale stated that he is going to put in a work order with the traffic engineering to review the existing signage and see what upgrades can be made.
Supervisor Williams reported mowing needed near Hacks Neck Rd x Wicomico Point Rd. Supervisor Long reported mowing needed near 747 Balls Neck Rd.
Vice Chairman Brann thanked Mr. Beale and his crew for all their hard work in the heat. Supervisor Fisher asked if there is any stipulation in the mowing contracts related to the heights of the grass after the mowing takes place. He stated that some do it so fast that a lot of times it’s not actually cutting the grass, it’s just pushing it down, so the result is grass on the side of the highway that is five to seven inches tall.
Mr. Beale stated that he’d look into this.
**The Board decided to move forward to the public comment period as well as the public hearing session at 7:00 p.m. due to timing constraints.
**See Section 7. Public Comments.
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4. County Administrators Report
Information: A. Building Permit Report
2025 2024
Const. Cost for Month $7,909,628.03 $6,161,847.33
Total Bldg. Permit Cost for Month 11,798.52 11,201.20
Total Zoning Permit Cost for Month 7,500.00 5,600.00
Total Levy Fee for Month 235.98 224.05
TOTAL CONSTRUCTION COST
YEAR TO DATE $38,781,508.68 $38,749,486.85
Action, Information: B. Supplemental Appropriation - Child Services Act Program FY25
Motion to approve the supplemental appropriation for FY25 to line item 10-5302-6002 in the amount of $26,699.75 for May 2025 CSA services.
Motion by: James W. Brann, second by: Chip Williams.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: C. Transfer of Funds - Emergency Services
Mr. Tadlock reminded the Board that there were some transfers being made with accounts for the ledger sheet in the RDA system to better assist the auditors, so the Treasurer has requested a transfer from EMS revenue to EMS expenditures accounts as seen in the Board’s packet.
Motion to approve a transfer of funds from 56-1600-161315 to line item 56-3506-5956 in the amount of $25,569.33.
Motion by: James W. Brann, second by: Chip Williams.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: D. Regional Jail Budget Amendment FY25
Mr. Tadlock stated that the Northern Neck Regional Jail is requesting a budget amendment in the amount of $200,000 because they had significant increases in their expenditures in overtime, medical, pharmaceutical, dental and hospital services. However, they did identify some significant areas in revenue with recovered costs in federal inmates.
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Vice Chairman Brann asked when the last time the regional jail had an audit.
Mr. Tadlock stated that they have an annual audit.
Vice Chairman Brann stated that he’d like a little more detailed information from the jail related to the increases.
County Administrator Tadlock explained that their request does not include any local monies. Supervisor Fisher believed that they were self-sustaining at one time.
Mr. Tadlock confirmed that they still are.
Motion to approve the FY25 Regional Jail budget amendment increase of $200,000. The amended total budget for FY25 is $12,428,834.
Motion by: James M. Long, second by: AC Fisher, Jr.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, Chip Williams, AC Fisher, Jr.
Nay: James W. Brann
Action, Information: E. Resolution - Opioid Abatement Settlement
RESOLUTION
A RESOLUTION OF THE ___________________ [BOARD OF SUPERVISORS /
CITY COUNCIL] ACCEPTING THE PURDUE PHARMA BANKRUPTCY PLAN AND
APPROVING OF THE [COUNTY’S / CITY’S] PARTICIPATION IN THE PROPOSED
DIRECT SETTLEMENT OF OPIOID-RELATED CLAIMS AGAINST THE SACKLER
FAMILY, AND DIRECTING THE [COUNTY’S / CITY’S] OUTSIDE COUNSEL TO
EXECUTE THE DOCUMENTS NECESSARY TO ACCEPT THE PLAN AND EFFECTUATE
THE [COUNTY’S / CITY’S] PARTICIPATION IN THE SETTLEMENT
WHEREAS, the opioid epidemic that has cost thousands of human lives across the country also impacts ____ by adversely impacting the delivery of emergency medical, law enforcement, criminal justice, mental health and substance abuse services, and other services by __________’s various departments and agencies; and
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WHEREAS, ___________ has been required and will continue to be required to allocate substantial taxpayer dollars, resources, staff energy and time to address the damage the opioid epidemic has caused and continues to cause the citizens of _____________ ; and
WHEREAS, a settlement proposal has been negotiated that will cause the Sackler family, the owners of the Purdue Pharma family of companies, to pay an aggregate of $6.5 billion dollars nationwide to resolve opioid-related claims against them and resolve Purdue Pharma’s bankruptcy; and
WHEREAS, __________ has filed suit against Purdue Pharma and the Sackler family for their role in the distribution, manufacture, and sale of the pharmaceutical opioid products that have fueled the opioid epidemic that has harmed _________ ; and
WHEREAS, the [County’s / City’s] suit seeks recovery of the public funds previously expended and to be expended in the future to abate the consequences and harms of the opioid epidemic; and
WHEREAS; the [County / City] submitted a proof of claim in the bankruptcy and is thus entitled to vote on whether the bankruptcy court should accept or reject the associated bankruptcy plan;
WHEREAS, the [County / City] has approved and adopted the Virginia Opioid
Abatement Fund and Settlement Allocation Memorandum of Understanding (the “Virginia MOU”), and affirms that this pending settlement with the Sackler family shall be considered a “Settlement” that is subject to the Virginia MOU, and shall be administered and allocated in the same manner as the opioid settlements entered into previously with the Distributors, Janssen, Teva, Allergan, Walmart, CVS, Walgreens, and Kroger; and
WHEREAS, the [County’s / City’s] outside counsel has reviewed the available
information about the proposed settlement with the Sackler family and the Purdue Pharma bankruptcy plan and has recommended that the [County / City] accept the bankruptcy plan and participate in the settlement, in order to recover its share of the funds that the settlement would provide;
NOW THEREFORE BE IT RESOLVED that the ______________ [Board of
Supervisors/ City Council], this _______ day of __________, 2025, accepts the Purdue Pharma bankruptcy plan and approves of the [County’s / City’s] participation in the proposed settlement of opioid-related claims against the Sackler family, and directs the [County’s / City’s] outside counsel to execute the documents necessary to effectuate the [County’s / City’s] participation in
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the settlement, including the required release of claims against the Sackler family, and accept the bankruptcy plan.
County Attorney Gregory recommended that the Board approve the resolution to accept the bankruptcy plan submitted by the Purdue Pharma and Sackler family which would provide payments to the opioid abatement authority and directly to the participating counties.
Motion to approve the resolution as presented to move forward with the settlement with the Purdue Pharma and Sackler Family.
Motion by: Chip Williams, second by: James M. Long.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: F. Resolution - Opioid Abatement Settlement
RESOLUTION
A RESOLUTION OF THE ___________________ [BOARD OF SUPERVISORS / CITY
COUNCIL] APPROVING OF THE [COUNTY’S / CITY’S] PARTICIPATION IN THE
PROPOSED SETTLEMENTS OF OPIOID-RELATED CLAIMS AGAINST ALVOGEN,
AMNEAL, APOTEX, HIKMA, INDIVIOR, MYLAN, SUN, AND ZYDUS AND THEIR
RELATED CORPORATE ENTITIES, AND DIRECTING THE [COUNTY / CITY]
ATTORNEY AND/OR THE [COUNTY’S / CITY’S] OUTSIDE COUNSEL TO EXECUTE
THE DOCUMENTS NECESSARY TO EFFECTUATE THE [COUNTY’S / CITY’S]
PARTICIPATION IN THE SETTLEMENTS
WHEREAS, the opioid epidemic that has cost thousands of human lives across the country also impacts __________ by adversely impacting the delivery of emergency medical, law enforcement, criminal justice, mental health and substance abuse services, and other services by __________ ’s various departments and agencies; and
WHEREAS, _____________ has been required and will continue to be required to allocate substantial taxpayer dollars, resources, staff energy and time to address the damage the opioid epidemic has caused and continues to cause the citizens of ___________ ; and
WHEREAS, eight settlement proposals have been negotiated that will cause eight opioids manufacturers, Alvogen, Inc., Amneal Pharmaceuticals, Inc., Apotex Corp, Hikma Pharmaceuticals USA, Inc., Indivior Inc., Mylan Pharmaceuticals Inc, Sun Pharmaceutical
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Industries, Inc., and Zydus Pharmaceuticals (USA) Inc. (collectively the “Manufacturers”) to pay approximately $720 million nationwide to resolve opioid-related claims against it; and
WHEREAS, _______ has filed suit against certain of the manufacturers and their related corporate entities for their role in the distribution, manufacture, and sale of the pharmaceutical opioid products that have fueled the opioid epidemic that has harmed _________ ; and
WHEREAS, the [County’s / City’s] suit seeks recovery of the public funds previously expended and to be expended in the future to abate the consequences and harms of the opioid epidemic; and
WHEREAS, the [County / City] has approved and adopted the Virginia Opioid Abatement Fund and Settlement Allocation Memorandum of Understanding (the “Virginia MOU”), and affirms that these pending settlements with the Manufacturers shall be considered a “Settlement” that is subject to the Virginia MOU, and shall be administered and allocated in the same manner as the opioid settlements entered into previously with the Distributors, Janssen, Teva, Allergan, Walmart, CVS, Walgreens, and Kroger; and
WHEREAS, the [County’s / City’s] outside opioid litigation counsel has recommended that the [County / City] participate in the eight settlements in order to recover its share of the funds that the Manufacturers settlements would provide; and
WHEREAS, the [County / City] Attorney has reviewed the available information about the proposed settlements and concurs with the recommendation of outside counsel; and
NOW THEREFORE BE IT RESOLVED that the ______________ [Board of Supervisors / City Council], this _____ day of ___________, 2025, approves of the [County’s / City’s] participation in the proposed settlements of opioid-related claims against the Manufacturers and their related corporate entities, and directs the [County / City] Attorney and/or the [County’s / City’s] outside counsel to execute the documents necessary to effectuate the [County’s / City’s] participation in the settlements, including the required release of claims against the Manufacturers. Similarly, County Attorney Gregory stated that this resolution is recommended for approval to participate in a settlement with eight opioid manufacturers that are participating in the nationwide settlement.
Motion to approve the resolution as presented to move forward with the settlement with Manufacturers.
Motion by: James W. Brann, second by: James M. Long.
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Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: G. Convenience Center Decals/Tags Update
Assistant County Administrator Drew Basye explained that the most recent plan is that the County have 35,000 decals made by American Solutions For Business and they would then mail two decals out with each personal property tax bill. There are roughly 16,000 bills that will be going out, so that would use about 32,000 decals of the 35,000 that the County is having made. Mr. Basye stated that the remaining unused decals would then be shipped back to the County to monitor and distribute amongst the individuals who were omitted from the mailing and may not have a vehicle registered in the County and may have a second home here. The cost estimate for the decals is $5,110 and then mailing them in the bills is an additional $323. In addition to that, the cost for mailing the remaining decals back to the County would be between $45-$55, so the total cost to implement the program is going to be about $5,488. Mr. Basye explained that if the County chose to do a separate mailing, it would cost roughly $10,650 for the additional postage. Supervisor Fisher stated that individuals who have more than two vehicles can apply at the Courthouse to receive additional decals if they choose to do so and this policy is for household refuge and not commercial refuge.
Mr. Tadlock confirmed that is correct.
Motion to move forward with American Solutions For Business in the amount of $5,488 for the sale and distribution of decals for the County's newly implemented convenience center decal program scheduled to take effect January 1, 2026.
Motion by: James M. Long, second by: AC Fisher, Jr.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Supervisor Fisher stated when they held discussions on the decal program, they discussed a possible commercial refuge site in the middle of the County where contractors could get some kind of decal and dump their commercial trash in that particular dumpster at a rate set by the County.
Action, Information: H. Convenience Center Decals/Tags Policy
Motion to approve the Convenience Center Decal Program Policy as presented to the Board. The Board of Supervisors reserves the right to modify the policy at any time.
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Motion by: James M. Long, second by: James W. Brann.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Mr. Tadlock stated that the Board of Supervisors' line item has some funds available for this so they’ll be looking to take these monies from there.
Action, Information: I. Supplemental Appropriation/Transfer - Emergency Services Mr. Tadlock reminded the Board that they allowed the Department of Emergency Services to move forward with accepting RSAF grant funds in the amount of $14,000 and there was a $21,528 match from EMS billing monies associated with that, so they are requesting an appropriation and a transfer as presented in the Board’s packet.
Motion to approve a supplemental appropriation to line item 10-3203-5409 in the amount of $14,000.00 (OEMS grant monies) and a transfer of funds from 56-1600-161315 to line item 56- 3506-5957 in the amount of $21,528.00 to supplement the purchase a cot.
Motion by: James W. Brann, second by: Chip Williams.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: J. Other County Administration Items
Mr. Tadlock informed the Board that they are continuing to work with Davenport on the County’s undesignated fund balance. They anticipated coming to this meeting to present information on a policy but due to the work being conducted to assist with the loan, they got tied up working on that. Mr. Tadlock stated that he anticipates having them come next month to present to the Board.
Additionally, Mr. Tadlock stated that Westmoreland is interested in planning a reginal summit or caucus to discuss matters of mutual interest. They are looking to have two or three items brought up from each Board and also to have two members from each Board to meet with them. The tentative date is October 2, 2025, but they are still working to finalize this date. Vice Chairman Brann believes this would be a good opportunity to have discussions on competitive salaries for EMS staff for the region because we are just taking resources from each other.
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Motion to recommend that Chairman Haynie and Vice Chairman Brann attend Westmoreland's Regional summit/caucus to discuss matters of mutual interest at a date to be determined.
Motion by: James M. Long, second by: AC Fisher, Jr.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Information: K. Department Agency Monthly Updates
Department Agency Monthly Updates can be found in Board Docs.
5. Committee Reports
Information: A. Reports
No committee reports were made.
6. Board of Supervisor Items
Action: A. Approval of Check Register
Motion to approve the check register for August 2025 in the amount of $543,061.81.
Motion by: James M. Long, second by: James W. Brann.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: B. Board Comments
Supervisor Fisher asked how the property on Avalon was handled.
Mr. Tadlock stated that he didn’t have many details on that as the County was not involved, but to his understanding, the owner took the individual who was renting the property to court. Supervisor Fisher stated that several people were happy that it was cleaned up. Vice Chairman Brann stated that he’s had people ask about the County allowing hunting on the Tri-County land again. He explained that there’s a hunt club that has their own right of way to access the property and they also hunt another piece of property back there, so they would like the Board to reconsider allowing them to hunt on the County property again.
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Mr. Tadlock stated that he could reach out to the County Administrator in Lancaster and Richmond County again to see if they are allowing residents from their counties to hunt that land as well. He explained that he remembers the Board talking about obtaining a survey and he reached out to one surveyor who said that they cannot perform the work. So, Mr. Tadlock stated that he has reached out to another company.
Chairman Haynie asked Mr. Tadlock to contact the other two counties and make sure they are agreeable to allowing hunt clubs from their counties as well as ours to hunt on that property. Vice Chairman Brann stated if he doesn’t hear back from them then they’ll move forward in making a decision.
Supervisor Fisher asked what kind of problems arise from the conflict between County hunt clubs trying to hunt the land at the same time.
Vice Chairman Brann stated that they will work that out amongst themselves because he doesn’t think any of them want to lose any rights to hunt any property. He stated that the hunt club he’s referring to has permission to hunt some of the neighboring land, so he doesn’t see other hunt clubs wanting to hunt there when they don’t have permission to hunt the nearby land. Vice Chairman Brann stated that the Callao Volunteer Fire Department is getting ready to break ground for some site work and they’ve asked him to request that the Board consider waiving any fees for permits, now and in the future for their new building project and site prep. Chairman Haynie asked what the policy has been in the past.
Mr. Tadlock stated that it’s up to the Board how they would like to proceed. He explained that the Board has waived permit fees in the past for natural disasters and things like that. The Board discussed that they have not waived fees for the Boys and Girls Club or the YMCA. Supervisor Fisher agreed with waiving the fees because it’s an organization that is strictly a volunteer service organization for the County.
County Attorney Gregory stated that the Board could justify it on the basis that they are a part of the County system to provide those services even though they are not a County department. Supervisor Fisher asked for the downside of moving forward with waiving the fees.
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The Board agreed that this was a non-profit volunteer service organization to the County.
Motion to approve the waiver of permit fees for Callao Volunteer Fire Department for the upcoming site work and construction for their new Firehouse located at 8B (1) – 119.
Motion by: Chip Williams, second by: AC Fisher, Jr.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, Chip Williams, AC Fisher, Jr.
Abstain: James W. Brann
Action, Information: C. County Halloween Boo Bash 2025
Motion to move forward with the County Halloween Boo Bash for 2025.
Motion by: James W. Brann, second by: James M. Long.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Supervisor Long believes that the traffic is picking up now that school started again and at one time they thought about putting some type of stop light at the intersection of route 360 x Academic Lane. He asked for the Sheriff’s opinion on this.
Sheriff Beauchamp stated that he would prefer a light there, but he knows VDOT is going to say that it is dependent on crash data. He doesn’t want to wait for a crash or for one of his deputies to get him before the County can put a stop light there.
Supervisor Williams provided an update on the Great Wicomico rockpile, and it sounds like a marker is going to be placed there in the coming days. It will have a white light that will illuminate at night and VMRC is not going to require a permit for that to be placed there. Mr. Tadlock stated that the gentleman they were in contact with, Mr. Gunn, emailed him this afternoon but he hasn’t had a chance to review it yet. He explained that he’s got to review the application that goes to the U.S. Coast Guard, sign it, and get that submitted. Supervisor Fisher asked who is going to maintain that light.
Supervisor Williams stated that he doesn’t believe anyone is at this time.
Vice Chairman Brann stated that this is a temporary fix.
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**The Board convened into closed meeting at this time. See Section 8. Items Related to Closed Meeting.
7. Public Comments
Information: A. Comments
Mrs. Mary Ellen Small discussed the possibility of tennis and pickle ball courts in the County. She came across an article in the paper about Lancaster County’s plan to install six tennis courts and six pickle ball courts with parking at Hills Quarter. She believes that the grass field area next to the bus parking lot at the Middle school would be a great place to have courts in Northumberland County. Mrs. Small offered to help lead this project on and search for grant funding to make this happen.
The Board agreed to let Mrs. Small look into the steps needed to get tennis and pickle ball courts in the County.
Dr. Pica expressed her gratitude to the Board and County staff for what they’ve done with the finances. She also stated that Bay Aging did a survey recently and Northumberland County ranked the highest of all local counties with respect to the quality of life and happiness here. Dr. Pica reminded the Board that they made a commitment in May of 2024 related to if the taxes were going to rise, then the rate of taxation would come down. She stated that she will continue to volunteer and she looks forward to seeing what the tax rate will be next year. Dr. Pica thanked everyone for their commitment, transparency, and dedication.
**The Board voted to move closed meeting to the end of the meeting when approving the agenda. See Section 9. Public Hearings 7:00 P.M.
8. Items Related to Closed Meeting
Action, Information: A. Convene into Closed Meeting
Motion to Action: A. Convene into Closed Meeting: convene into closed meeting as permitted by Virginia Code Section 2.2-3711 (A)(1),(8), (29); 1. Discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body; and evaluation of performance of departments or schools of public institutions of higher education where such evaluation will necessarily involve discussion of the performance of specific individuals. Any teacher shall be permitted to be present during a closed meeting in which there is a discussion or consideration of a disciplinary matter that
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involves the teacher and some student and the student involved in the matter is present, provided that the teacher makes a written request to be present to the presiding officer of the appropriate board. Nothing in this subdivision, however, shall be construed to authorize a closed meeting by a local governing body or an elected school board to discuss compensation matters that affect the membership of such body or board collectively. 8. Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. Nothing in this subdivision shall be construed to permit the closure of a meeting merely because an attorney representing the public body is in attendance or is consulted on a matter. (Supervisor Long did not attend this section 2.2 3711 (a)(8) of closed meeting) 29. Discussion of the award of a public contract involving the expenditure of public funds, including interviews of bidders or offerors, and discussion of the terms or scope of such contract, where discussion in an open session would adversely affect the bargaining position or negotiating strategy of the public body.
Motion by: AC Fisher, Jr., second by: James W. Brann.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: B. Reconvene into Open Meeting
Motion to reconvene into open session.
Motion by: James W. Brann, second by: AC Fisher, Jr.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: C. Certification of Closed Meeting
Motion that the Northumberland Board of Supervisors return to Public Meeting and certify by roll call vote that only public business matters lawfully exempted from open meeting requirements by the Virginia Freedom of Information Act, and as were identified in the motion convening the closed meeting were heard, discussed or considered during the closed meeting. The vote on the motion was passed by a roll call vote as follows:
Aye: Richard F. Haynie, AC Fisher, Jr., James M. Long, James W. Brann, Charles H. Williams
Motion by: James W. Brann, second by: AC Fisher, Jr.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr.
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Action, Information: D. Action Taken from Closed Meeting, Retirement Resolution for Chief Calvin Balderson
A RESOLUTION HONORING
CHIEF CALVIN BALDERSON
WHEREAS; Chief Calvin Balderson began his career in Fire, Rescue, and Emergency Management in August of 1999, and
WHEREAS; Chief Calvin Balderson has served in many leadership positions throughout his career in Spotsylvania County, Westmoreland County, in the city of Fredericksburg, and in Northumberland County, and
WHEREAS; the same Chief Balderson has volunteered for Westmoreland County Volunteer Fire Department for over 30 years, and
WHEREAS; Chief Balderson began working for Northumberland County as the Chief of Emergency Services on February 13, 2023, and
WHEREAS; the same Chief Balderson served as a policy team member to the Middle Peninsula/Northern Neck regional radio system for Northumberland County, and
WHEREAS; Chief Calvin Balderson demonstrated exceptional bravery, selflessness, and commitment to duty throughout his entire career in Fire, Rescue, and Emergency Management, and
WHEREAS; Northumberland County takes great pleasure in recognizing Chief Balderson’s significant service to the community, and
NOW, THEREFORE, BE IT RESOLVED, THAT THE Northumberland County Board of
Supervisors, with the support of the citizens of Northumberland County, hereby extends its deepest appreciation and gratitude to Chief Calvin Balderson for all his contributions and dedication of service to Northumberland County; and
BE IT FURTHER RESOLVED, that the Board hereby congratulates Chief Calvin Balderson upon his retirement and wishes him happiness, good health, and much success in retirement. Adopted on this day, August 14, 2025.
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Motion to approve the resolution honoring Chief Calvin Balderson's retirement as presented to the Board.
Motion by: James W. Brann, second by: AC Fisher, Jr.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: E. Action Taken from Closed Meeting, Sheriff Employee Position Change and Salary Increase
Motion to move employee number 10173 to the position with a salary of $64,952.34 and to increase their salary by $10,000 for a total salary of $74,952.34.
Motion by: AC Fisher, Jr., second by: James W. Brann.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: F. Action Taken from Closed Meeting, Sheriff Employee Salary Increase
Motion to approve a salary increase of $10,000 for employee number 10149 for a total salary of $74,598.52.
Motion by: James W. Brann, second by: James M. Long.
Final Resolution: Motion Carried
Aye: James M Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: G. Action Taken from Closed Meeting, Bowles EMS Certification
Motion to approve a salary increase of $4,872.66 for Ms. Jennifer Bowles effective September 1, 2025 due to obtaining her EMT-Paramedic certification.
Motion by: James W. Brann, second by: Chip Williams.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. **See Section 10. Closing of Meeting.
9. Public Hearings 7:00 P.M.
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Action, Information: A. To solicit public input on local community development and housing needs in relation to Community Development Block Grant (CDBG) funding for a project in our community.
Mr. Jerry Davis reminded the Board that the County held their first of the two required public hearings last month in relation to a proposed Community Development Block Grant application for a housing rehabilitation project. With the direction of their management team, they viewed the findings of the initial countywide housing assessment and identified housing in the Lampkintown area that could be a part of the housing rehabilitation project under the required guidelines. Mr. Davis explained that they reached out to the Lampkintown community (property owners and residents) and invited them to public meeting to see if they were interested in this kind of project in their neighborhood. He stated that the community feedback was in favor of the project if the opportunity became available to them. Mr. Davis stated that the management team is recommending that the County address 5 homes on Lampkintown Road, where two homes would just be rehabilitated and three homes would require demolition and replacement of the entire unit. He stated that 16 low to moderate income individuals will benefit from this project in those 5 properties and the cost of this project is a little over $1M.
Public Hearing Open.
No comments were made.
Public Hearing Closed.
Motion to approve the resolution to apply for $1,009,778 of Virginia Community Development Block Grant funds for its Lampkintown Road Housing Rehabilitation Project.
AUTHORIZATION TO SUBMIT A VIRGINIA
COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION
BE IT RESOLVED THAT, pursuant to two public hearings, Northumberland County wishes to apply for $1,009,778 of Virginia Community Development Block Grant funds for its Lampkintown Road Housing Rehabilitation Project.
WHEREAS the project will have a total budget of $1,012,978, including $3,200 in waived County permit fees.
WHEREAS the project will address housing rehabilitation and the removal of blight in the Project Area; and
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WHEREAS the project will rehabilitate and/or substantially reconstruct a total of five (5) LMI- occupied housing units;
BE IT FURTHER RESOLVED that E. Luttrell Tadlock, County Administrator, is hereby authorized to sign the appropriate documents to submit this Virginia Community Development Block Grant application, including all required pre-contract documents.
Adopted by the Northumberland County Board of Supervisors on August 14, 2025.
Motion by: James W. Brann, second by: James M. Long.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: B. Community Development Block Grant (CDBG) Resolution
Resolution Adopting and Authorizing
Northumberland County
Housing CDBG Grant Pre-Contract Documents
WHEREAS the Northumberland County Board of Supervisors wants to assure the Department of Housing and Community Development of the County’s readiness to proceed, if grant funding is awarded under the 2025 Community Development Block Grant program; and
WHEREAS Northumberland County has taken, and will continue to take, the necessary steps to ensure the County’s readiness;
NOW, THEREFORE, BE IT RESOLVED that in a regular meeting on August 14, 2025, the Northumberland County Board of Supervisors adopts The Section 504 Grievance Procedure (attached) and The Non-Discrimination Policy (attached), and further authorizes the County Administrator to publish the appropriate notices, complete all self-evaluations, and execute all certifications—as represented below, and as required by the Department of Housing and Community Development:
General Assurances and Certification
Citizen Participation Assurances and Certification
Drug-Free Workplace Assurances and Certification
Applicant Disclosure Report
Local (Section 3) Business and Employment Plan
Local (Section 3) Notice
Section 504 Advertising
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Section 504 Self Evaluation Narrative
Self-Evaluation Site Accessibility & Checklist
Minority and Female Business Notice
Residential Anti-Displacement & Relocation Plan Certification
Fair-Housing Certification
THIS IS TO CERTIFY THIS IS A TRUE COPY OF AN ORIGINAL RESOLUTION, adopted
by the Northumberland County Board of Supervisors at a regular meeting held on Thursday, August 14, 2025, at the Northumberland Courts Building, with a quorum of Board being present.
Motion to approve the resolution authorizing the County Administrator to sign the required Housing CDBG Grant Pre-Contract Documents as required by the Department of Housing and Community Development.
Motion by: Chip Williams, second by: James M. Long.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. County Administrator Tadlock informed the Board that the first resolution includes approval of an in-kind match consisting of waiving building permit fees.
Action, Information: C. To consider an amendment to Chapter 34, Article III, Section 34-19 of the Northumberland County Code to amend the applicable State Code provision from §3.1-796.93 to §3.2-6538.
Motion to approve the amendment to Chapter 34, Article III, Section 34-19 to amend the applicable State Code provision from §3.1-796.93 to §3.2-6538.
§ 34-19. Statutory authority. Be it ordained, by the Board of Supervisors of Northumberland County, Virginia, pursuant to and under the authority conferred by § 3.2-6538 3.1-796.93 of the Code of Virginia 1950, as amended, as follows.
Motion by: Richard F. Haynie, second by: James M. Long.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. **See Section 4. County Administrators Report.
10. Closing of Meeting
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Action: A. Adjournment
Motion to adjourn.
Motion by: James W. Brann, second by: Chip Williams.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr.