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Special Called Board of Supervisors Meeting (Wednesday, September 24, 2025)
Northumberland County, Virginia
Members Present:
James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Other Staff Present:
Mr. Luttrell Tadlock, County Administrator
Mr. Drew Basye, Assistant County Administrator
1. Opening of Meeting 2:00P.M.
Information: A. Call to Order
The special monthly meeting was convened by Chairman Haynie and held at the
Northumberland Courthouse located at 220 Judicial Place, Heathsville, VA 22473.
2. Items Related to Closed Meeting
Action, Information: A. Convene into Closed Meeting
Motion to Action: A. Convene into Closed Meeting: convene into closed meeting as permitted by Virginia Code Section 2.2-3711 (A)(1); 1. Discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body; and evaluation of performance of departments or schools of public institutions of higher education where such evaluation will necessarily involve discussion of the performance of specific individuals. Any teacher shall be permitted to be present during a closed meeting in which there is a discussion or consideration of a disciplinary matter that involves the teacher and some student and the student involved in the matter is present, provided that the teacher makes a written request to be present to the presiding officer of the appropriate board. Nothing in this subdivision, however, shall be construed to authorize a closed meeting by a local governing body or an elected school board to discuss compensation matters that affect the membership of such body or board collectively
Motion by: James W. Brann, second by: AC Fisher, Jr.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: B. Reconvene into Open Meeting
Motion to reconvene into open session.
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Motion by: James W. Brann, second by: AC Fisher, Jr.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: C. Certification of Closed Meeting
Motion that the Northumberland Board of Supervisors return to Public Meeting and certify by roll call vote that only public business matters lawfully exempted from open meeting requirements by the Virginia Freedom of Information Act, and as were identified in the motion convening the closed meeting were heard, discussed or considered during the closed meeting. The vote on the motion was passed by a roll call vote as follows:
Aye: Richard F. Haynie, James M. Long, AC Fisher, Jr., James W. Brann, Charles H. Williams
Motion by: James W. Brann, second by: AC Fisher, Jr.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr.
3. County Administrator Items
Action, Information: A. Appointment - Planning Commission Member District I
Motion to approve the appointment of Mr. James Michel as the District I Planning Commission member. Mr. Michel will serve the remainder of Mr. King’s term and the appointment will expire on March 13, 2028.
Motion by: James W. Brann, second by: James M. Long.
Final Resolution: Motion Carried
Aye: James M. Long, James W. Brann, Chip Williams, AC Fisher, Jr.
Abstain: Richard F. Haynie
Information: B. School Financial Facilitator Update
The Board of Supervisors requested that Dr. Pica, School Financial Facilitator, provide the Board with an update related to her progress thus far.
Dr. Pica provided an update and stated that staff has been super helpful and that she has been receiving all information as requested in a timely manner. She explained her actions taken thus far and shared her priority list with the Board. She then requested that a copy of the contract with UHY Advisors be sent to her for her review.
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After some discussion, the Board asked that County Administrator Tadlock move forward in signing the contract with UHY Advisors retroactive to the date they requested that the school move forward with their services. This approval occurred at the Board of Supervisors special meeting on July 30, 2025.
Action, Information: C. UHY Advisors Services - Temporary Finance Director Contract
Motion to authorize County Administrator Tadlock to sign the contract with UHY Advisors for their financial services retroactive to July 30, 2025.
Motion by: James W. Brann, second by: AC Fisher, Jr.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. The Board then asked Mr. Tadlock to reach out to Mr. Jack Reagan with UHY Advisors regarding a proposal for services through the month of October.
4. Closing of Meeting
Action: A. Carry Over
Motion to carry over to the special meeting on October 1, 2025 at 1:00 p.m.
Motion by: James M. Long, second by: James W. Brann.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr.