Board of Supervisors

Thursday, May 8, 2025

Decided 25

Resolution - Adult Abuse Prevention Month
Approved
Moved by Long, seconded by Fisher
“Motion to approve the resolution for Adult Abuse Prevention Month as presented.” (minutes, May 8, p. 3)
Proclamation - National Safe Boating Week
Approved
Moved by Williams, seconded by Fisher
“Motion to approve the proclamation for National Safe Boating Week as presented.” (minutes, May 8, p. 3)
Resolution - EMS Week
Approved · Part of the fiscal year 2025 budget
Moved by Brann, seconded by Long
“Motion to approve the resolution for EMS Week as presented.” (minutes, May 8, p. 4)
Resolution - Teacher Appreciation Week
Approved
Moved by Long, seconded by Williams
“Motion to approve the resolution for Teacher Appreciation Week as presented.” (minutes, May 8, p. 6)
Resolution - Police Week
Approved
Moved by Long, seconded by Fisher
“Motion to approve the resolution for Police Week as presented.” (minutes, May 8, p. 6)
Resolution - Public Service Recognition Week
Approved
Moved by Brann, seconded by Long
“Motion to approve the resolution for Public Service Recognition Week as presented.” (minutes, May 8, p. 7)
Transfer of Funds - Capital Projects
Carried · $185,000.00 · Part of the fiscal year 2025 budget
Moved by Brann, seconded by Williams
“Motion to transfer funds from the Capital Improvement Fund to line item 9103-7014 in the amount of $185,000.00 for the New Courthouse roof replacement performed by Elyon Construction LLC.” (minutes, May 8, p. 11)
Supplemental Appropriation - Child Services Act Program
Approved · $15,901.75 · Part of the fiscal year 2025 budget
Moved by Williams, seconded by Fisher
“Motion to approve a supplemental appropriation to line item 10-5302-6002 in the amount of $15,901.75 for the CSA state reimbursement for March 2025.” (minutes, May 8, p. 11)
What’s a supplemental appropriation?
An amendment to this year's budget. Virginia law allows it this way:
“Any locality may amend its budget to adjust the aggregate amount to be appropriated during the current fiscal year as shown in the currently adopted budget as prescribed by § 15.2-2504.”
Code of Virginia § 15.2-2507, Chapter 25. Budgets, Audits and Reports
Supplemental Appropriation - Sheriff's Department
Approved · Part of the fiscal year 2025 budget
Moved by Brann, seconded by Williams
Moved by Williams, seconded by Brann
“Motion to approve a supplemental appropriation from line item 10-1600-160110 to line item 3102-1006 in the amount of $805.00 for ball games worked by deputies.” “Motion to approve a supplemental appropriation from line item 10-1800-189917 to line item 3102-3012 in the amount of $1,754.16 for an insurance reimbursement.” (minutes, May 8, p. 11)
What’s a supplemental appropriation?
An amendment to this year's budget. Virginia law allows it this way:
“Any locality may amend its budget to adjust the aggregate amount to be appropriated during the current fiscal year as shown in the currently adopted budget as prescribed by § 15.2-2504.”
Code of Virginia § 15.2-2507, Chapter 25. Budgets, Audits and Reports
Supplemental Appropriation - Opioid Abatement Settlement Fund
Approved · $1,928.71 · Part of the fiscal year 2025 budget
Moved by Williams, seconded by Fisher
“Motion to approve a supplemental appropriation to line item 47-5102-3200 in the amount of $1,928.71 for funds received from National Opioids Trust Walgreens.” (minutes, May 8, p. 12)
What’s a supplemental appropriation?
An amendment to this year's budget. Virginia law allows it this way:
“Any locality may amend its budget to adjust the aggregate amount to be appropriated during the current fiscal year as shown in the currently adopted budget as prescribed by § 15.2-2504.”
Code of Virginia § 15.2-2507, Chapter 25. Budgets, Audits and Reports
New Courthouse Roof Replacement Payment
Authorized · $156,227.02
Moved by Williams, seconded by Long
“Motion to authorize that a check be handwritten for the New Courthouse roof replacement in the amount of $156,227.02 as this payment needs to be made before next month's check register is processed and presented to the Board.” (minutes, May 8, p. 12)
Supplemental Appropriation - Extension Office HVAC
Approved · $16,400.00 · Part of the fiscal year 2025 budget
Moved by Long, seconded by Fisher
“Motion to approve a supplemental appropriation to line item 4302-3004 in the amount of $16,400.00 for the Extension Office HVAC unit.” (minutes, May 8, p. 12)
What’s a supplemental appropriation?
An amendment to this year's budget. Virginia law allows it this way:
“Any locality may amend its budget to adjust the aggregate amount to be appropriated during the current fiscal year as shown in the currently adopted budget as prescribed by § 15.2-2504.”
Code of Virginia § 15.2-2507, Chapter 25. Budgets, Audits and Reports
Supplemental Appropriation – Treasurer
Approved · $1,901.68 · Part of the fiscal year 2025 budget
Moved by Brann, seconded by Williams
“Motion to approve a supplemental appropriation to line item 10-1213-5201 in the amount of $1,901.68 for postage reimbursements. The breakdown is as follows: DMV postage reimbursement $404.39 Sanitary District postage reimbursement $1,497.29” (minutes, May 8, p. 12)
What’s a supplemental appropriation?
An amendment to this year's budget. Virginia law allows it this way:
“Any locality may amend its budget to adjust the aggregate amount to be appropriated during the current fiscal year as shown in the currently adopted budget as prescribed by § 15.2-2504.”
Code of Virginia § 15.2-2507, Chapter 25. Budgets, Audits and Reports
Emergency Services - LifePak Modem Monitors Request
Authorized · $5,241.60
Moved by Brann, seconded by Long
“Motion to approve the resolution as presented to authorize the County Administrator to sign the purchase order with Stryker for the purchase of access port cables and cellular modems for the purposes of upgrading the Life Pak equipment in the amount of $5,241.60. RESOLUTION WHEREAS, upon determination that there is only one source practicably available for that which is to be procured, a contract may be negotiated and awarded to that source without competitive sealed bidding or competitive negotiation as allowed by the Code of Virginia under §2.2-4303 E; and WHEREAS, Northumberland County previously upgraded its Life Pak monitors; and WHEREAS, the Life Pak monitors requires specific equipment to maintain its operational capabilities and such equipment is proprietary in nature and Stryker would be the only practicable vendor to supply the modem equipment needed to integrate with the Life Pak system, and therefore would be impractical for competitive bidding to be requested to obtain the aforementioned upgrade from another vendor. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Northumberland County, Virginia, authorizes the County Administrator to sign the purchase order with Stryker for the purposes of upgrading the Life Pak equipment, pursuant to authority granted by Code of Virginia § 2.2-4303.E.” (minutes, May 8, p. 13)
Extension Office HVAC Unit Payment
Authorized · $11,480.00
Moved by Williams, seconded by Brann
“Motion to authorize that a check be handwritten in the amount of $11,480.00 to make a deposit on the Extension Office HVAC Unit so that Southern Air can begin installation as this needs to be done before next month's check register is processed and presented to the Board.” (minutes, May 8, p. 13)
Invitation For Bid – Fuel
Carried
Moved by Haynie, seconded by Brann
“Motion to advertise the invitation for bids for fuel in Northumberland County.” (minutes, May 8, p. 14)
Approval of Check Register
Approved · $397,362.65
Moved by Long, seconded by Williams
“Motion to approve the check register for May 2025 in the amount of $397,362.65.” (minutes, May 8, p. 15)
Action Taken from Closed Meeting, IT Office HVAC Unit
Approved · $10,304.81
Moved by Haynie, seconded by Williams
“Motion to approve the quote provided by Southern Air in the amount of $10,304.81 to replace the HVAC unit operating the IT Office at the Old Courthouse.” (minutes, May 8, p. 18)
What’s a closed meeting?
“‘Closed meeting’ means a meeting from which the public is excluded.”
Code of Virginia § 2.2-3701, Chapter 37. Virginia Freedom of Information Act
Action Taken from Closed Meeting, Supplemental Appropriation
Approved · $10,304.81
Moved by Haynie, seconded by Long
“Motion to approve a supplemental appropriation to line item 4302-3004 in the amount of $10,304.81 for the replacement of the IT Office HVAC unit.” (minutes, May 8, p. 18)
What’s a closed meeting?
“‘Closed meeting’ means a meeting from which the public is excluded.”
Code of Virginia § 2.2-3701, Chapter 37. Virginia Freedom of Information Act
What’s a supplemental appropriation?
An amendment to this year's budget. Virginia law allows it this way:
“Any locality may amend its budget to adjust the aggregate amount to be appropriated during the current fiscal year as shown in the currently adopted budget as prescribed by § 15.2-2504.”
Code of Virginia § 15.2-2507, Chapter 25. Budgets, Audits and Reports
Action Taken from Closed Meeting, Painting Services at School
Approved · $18,500.00
Moved by Brann, seconded by Long
“Motion to move forward with Stratus Painting as the low responsive and responsible bidder for painting services at the School Board Office in the amount $18,500.00.” (minutes, May 8, p. 18)
What’s a closed meeting?
“‘Closed meeting’ means a meeting from which the public is excluded.”
Code of Virginia § 2.2-3701, Chapter 37. Virginia Freedom of Information Act
What’s a responsible bidder?
“‘Responsible bidder’ or ‘offeror’ means a person who has the capability, in all respects, to perform fully the contract requirements and the moral and business integrity and reliability that will assure good faith performance, and who has been prequalified, if required.”
Code of Virginia § 2.2-4301, Chapter 43. Virginia Public Procurement Act
Action Taken from Closed Meeting, Disposal/Sale of County Property, Lot 5 in Section E of Indian Creek Estates
Authorized
Moved by Brann, seconded by Long
“Motion to authorize the County Administrator and County Attorney to follow up with the buyer who offered to purchase County property, Lot 5 in Section E of Indian Creek Estates, to resolve the contract proposal and finalize the sale of the property.” (minutes, May 8, p. 19)
What’s a closed meeting?
“‘Closed meeting’ means a meeting from which the public is excluded.”
Code of Virginia § 2.2-3701, Chapter 37. Virginia Freedom of Information Act
To receive public comment on the proposed Secondary Six-Year
Adopted
Moved by Haynie, seconded by Williams
“Motion to adopt the proposed Secondary Six-Year Plan for Fiscal Years 2026 through 2031 and the FY 2026 Secondary System Construction Budget as presented to the Board to include the addition of 0.23 mile (1,200 feet) of Forest Green Road to the County's Secondary Six-Year Plan.” (minutes, May 8, p. 19)
Action Taken from Closed Meeting, Settlement Agreement for Opioid Litigation
Authorized
Moved by Brann, seconded by Long
“Motion to authorize the County Administrator to execute the settlement agreement related to Henry Schein Defendants Settlement Demand for an ongoing opioid litigation.” (minutes, May 8, p. 19)
What’s a closed meeting?
“‘Closed meeting’ means a meeting from which the public is excluded.”
Code of Virginia § 2.2-3701, Chapter 37. Virginia Freedom of Information Act
Consideration of the Northumberland County Capital
Approved
Moved by Williams, seconded by Long
“Motion to approve the County's Capital Improvement Plan as presented to the Board.” (minutes, May 8, p. 21)
Action Taken, Removal of Addies Point Road from Secondary Six- Year Plan
Carried
Moved by Fisher, seconded by Williams
“Motion to remove Addies Point Road from the County's Secondary Six-Year Plan.” (minutes, May 8, p. 21)

In the order of the minutes. Each quote opens the minutes where it’s written. Routine votes (approving the agenda and minutes, entering and leaving closed session, adjourning) aren’t listed.

Also on the agenda

No decision on these was read from the minutes.