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Regular Meeting (Thursday, May 8, 2025)
Northumberland County, Virginia
Members present
James M. Long (arrived at 5:35p.m.), Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr.
Other Staff Present:
Mr. Luttrell Tadlock, County Administrator
Mr. Drew Basye, Assistant County Administrator
Ms. Morgan Wilson, Executive Assistant
Mr. Carl Hayden, IT Technician
Ms. Mary Dodson, Bookkeeper & Benefits Administrator
Mr. Eric Gregory, County Attorney
The regular monthly meeting was convened by Chairman Haynie and held at the
Northumberland Courthouse located at 220 Judicial Place, Heathsville, VA 22473.
1. Opening of Meeting 5:30 P.M.
Procedural: A. Invocation - Pastor Lee Farmer of Coan Baptist Church
Pastor Lee Farmer led the invocation.
Procedural: B. Pledge of Allegiance
Supervisor Fisher led us in the Pledge of Allegiance.
Action: C. Approval of Agenda
County Administrator Tadlock explained that Mrs. Erin Hapgood was on the agenda tonight for a presentation; however, she is unable to make it tonight so that will be added to another upcoming meeting agenda.
Chairman Haynie suggested that closed meeting be delayed until the end of the meeting.
Motion to approve the agenda for today's meeting with the suggested revisions.
Motion by: James W. Brann, second by: AC Fisher, Jr.
Final Resolution: Motion Carried
Aye: Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr.
Not Present at Vote: James M. Long
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2. Approval of Minutes
Action, Minutes: A. April 3, 2025 Special Meeting
Motion to approve the minutes from the special meeting on April 3, 2025.
Motion by: James W. Brann, second by: Chip Williams.
Final Resolution: Motion Carried
Aye: Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr.
Not Present at Vote: James M. Long
Action, Minutes: B. April 8, 2025 Joint Meeting with School Board
Motion to approve the minutes from the joint meeting with the School Board on April 8, 2025.
Motion by: AC Fisher, Jr., second by: James W. Brann.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Minutes: C. April 10, 2025 Regular Meeting
Motion to approve the minutes from the regular meeting on April 10, 2025.
Motion by: Chip Williams, second by: James W. Brann.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Minutes: D. April 18, 2025 Joint Meeting with School Board
Motion to approve the minutes from the joint meeting with the School Board on April 18, 2025.
Motion by: James W. Brann, second by: Chip Williams.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Minutes: E. April 25, 2025 Special Meeting
Motion to approve the minutes from the special meeting on April 25, 2025.
Motion by: Chip Williams, second by: James M. Long.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr.
3. Presentations
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Action, Information: A. Resolution - Adult Abuse Prevention Month
Adult Abuse
Prevention Month Certificate of Recognition
WHEREAS: there are nearly two million Virginians aged 60 and older, a number that will increase to 2.2 million in 2030; and
WHEREAS: during fiscal year 2024, Virginia Adult Protective Services received nearly 46,000 reports of adult abuse, neglect, and exploitation, a six percent increase from the previous year; and
WHEREAS: older Virginians and Virginians with disabilities may be targets for abuse, which can occur in families and communities of all social, economic, racial, and ethnic backgrounds; and
WHEREAS: many programs provide vital services to older Virginians and Virginians with disabilities, including a 24-hour Adult Protective Services hotline and online reporting portal, crisis intervention, emergency shelter, home-based and community services, public education, and legal advocacy; and
WHEREAS: the Virginia Department for Aging and Rehabilitative Services, home to the State Adult Protective Services Division, works collaboratively with state and local partners across the Commonwealth to help older Virginians and Virginians with disabilities live free of abuse, neglect, or exploitation;
NOW THEREFORE BE IT RESOLVED, that the Northumberland County Board of
Supervisors do hereby recognize May 2025, as ADULT ABUSE PREVENTION MONTH.
Motion to approve the resolution for Adult Abuse Prevention Month as presented.
Motion by: James M. Long, second by: AC Fisher, Jr.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: B. Proclamation - National Safe Boating Week
Proclamation
For National Safe Boating Week
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May 17-23, 2025
County of Northumberland, Virginia
For over 100 million Americans, boating continues to be a popular recreational activity. From coast to coast, and everywhere in between, people are taking to the water and enjoying time together boating, sailing, paddling, and fishing. During National Safe Boating Week, the U.S. Coast Guard and the National Safe Boating Council, along with federal, state and local safe boating partners encourage all boaters to explore and enjoy America’s beautiful waters responsibly.
Safe Boating begins with preparation. The Coast Guard estimates that human error accounts for most boating accidents and that life jackets could prevent nearly 75 percent of boating fatalities. Through basic boating safety procedures – carrying lifesaving emergency distress and communications equipment, wearing life jackets, attending safe boating courses, participating in free boat safety checks, and staying sober when navigating – we can help ensure boaters on America’s coastal, inland, and offshore waters stay safe throughout the season. National Safe Boating Week is observed to bring attention to important life-saving tips for recreational boaters so that they can have a safer, more fun experience out on the water throughout the year.
• Whereas, on average, 650 people die each year in boating-related accidents in the U.S.; 75 percent of these are fatalities caused by drowning; and
• Whereas the vast majority of these accidents are caused by human error or poor judgement and not by the boat, equipment or environmental factors; and
• Whereas a significant number of boaters who lose their lives by drowning each year would be alive today had they worn their life jackets.
Therefore, The Northumberland County Board of Supervisors, do hereby support the goals of the Safe Boating campaign and proclaim May 17-23, 2025, as National Safe Boating Week and the start of the year-round effort to promote safe boating. We urge all those who boat to practice safe boating habits and always wear a life jacket while boating. Given under my signature and the seal of the County of Northumberland, VA, this 8th day of May, 2025.
Motion to approve the proclamation for National Safe Boating Week as presented.
Motion by: Chip Williams, second by: AC Fisher, Jr.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: C. Resolution - EMS Week
EMS WEEK RESOLUTION
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May 18-May 24, 2025
A resolution from the Board of Supervisors of Northumberland County, Virginia, recognizing the important contributions made to the well-being and safety of the County's citizens by Emergency Services personnel, and, establishing the week of May 18 through May 24, 2025, as Emergency Medical Services Week in Northumberland County.
WHEREAS, emergency medical services is a vital public service; and
WHEREAS, the members of emergency medical services teams are ready to provide lifesaving care to those in need 24 hours a day, seven days a week; and
WHEREAS, access to quality emergency care dramatically improves the survival and recovery rate of those who experience sudden illness or injury; and
WHEREAS, emergency medical services has grown to fill a gap by providing important, out of hospital care, including preventative medicine, follow-up care, and access to telemedicine; and
WHEREAS, the emergency medical services system consists of first responders, emergency medical technicians, paramedics, emergency medical dispatchers, firefighters, police officers, educators, administrators, pre-hospital nurses, emergency nurses, emergency physicians, trained members of the public, and other out of hospital medical care providers; and,
WHEREAS, the members of emergency medical services teams, whether career or volunteer, engage in thousands of hours of specialized training and continuing education to enhance their lifesaving skills; and,
WHEREAS, it is appropriate to recognize the value and the accomplishments of emergency medical services providers by designating Emergency Medical Services Week.
NOW THEREFORE BE IT RESOLVED that the Board of Supervisors of Northumberland
County, Virginia, hereby commends all Emergency Services Personnel who serve this county for their dedication to the safety, health, and well-being of all County citizens, and,
BE IT FURTHER RESOLVED that the week of May 18 through 24, 2025 shall be observed throughout the County as Emergency Medical Services Appreciation Week with this year’s theme being, “We Care. For Everyone.,” which is shown through their dedication and lifesaving skills every day.
Motion to approve the resolution for EMS Week as presented.
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Motion by: James W. Brann, second by: James M. Long.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: D. Resolution - Teacher Appreciation Week
NATIONAL TEACHER APPRECIATION WEEK
MAY 5, 2025 – MAY 9, 2025
WHEREAS, teachers mold future citizens through guidance and education; and
WHEREAS, teachers encounter students of widely differing backgrounds; and
WHEREAS, our country’s future depends upon providing quality education to all students; and
WHEREAS, teachers spend countless hours preparing lessons, evaluating progress, counseling and coaching students and performing community service; and
WHEREAS, our community recognizes and supports its teachers in educating the children of this community.
NOW, THEREFORE, BE IT RESOLVED that the Northumberland County Board of
Supervisors proclaims May 5-9, 2025, to be TEACHER APPRECIATION WEEK; and
BE IT FURTHER RESOLVED that the Northumberland County Board of Supervisors strongly encourages all members of our community to join by personally expressing appreciation to our teachers for their dedication and devotion to their work.
Motion to approve the resolution for Teacher Appreciation Week as presented.
Motion by: James M. Long, second by: Chip Williams.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: E. Resolution - Police Week
DESIGNATING MAY 11-17, 2025 AS
VIRGINIA POLICE WEEK
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WHEREAS, police officers throughout state of Virginia work tirelessly to protect and serve citizens, enforce laws, keep our neighborhoods, schools and families safe; and
WHEREAS, police officers report for duty aware of the sacrifices they may be called upon to make and risk their lives each and every day in order to safeguard the public and enforce laws of the Commonwealth; and
WHEREAS, the selfless dedication and bravery of our local, Northumberland County police officers as our safety and well-being is promoted by their devotion to maintaining peace and security; and
WHEREAS, Virginia Police Week are opportunities to honor officers and recognize the sacrifices made by the families of those that continue to protect and serve our county and the state of Virginia, and;
NOW THEREFORE BE IT RESOLVED, that the Northumberland County Board of
Supervisors recognize Virginia Police Week and hereby commends all police officers in the County and in the state of Virginia; and
BE IT FURTHER RESOLVED that the Northumberland County Board of Supervisors strongly encourages all members of our community to join in personally expressing appreciation to our officers for their dedication and devotion to their work.
Motion to approve the resolution for Police Week as presented.
Motion by: James M. Long, second by: AC Fisher, Jr.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: F. Resolution - Public Service Recognition Week
Public Service Recognition Week
Resolution of Appreciation
WHEREAS: public servants give tireless efforts every single day to serve Americans at many levels of government.
WHEREAS: public servants in Northumberland County include local, state, and federal government employees from varied professions; and
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WHEREAS: public employees take not only jobs, but solemn oaths;
WHEREAS: day in and day out they continue to fulfill their duties by providing the diverse services demanded by the American people of their government with efficiency and integrity; and
WHEREAS: without these public servants at every level, continuity would be impossible in a democracy that regularly changes its leaders and elected officials;
NOW THEREFORE BE IT RESOLVED, that the Northumberland County Board of
Supervisors do hereby announce and proclaim to all citizens and set hereto, that May 4-10, 2025, is Public Service Recognition Week. All citizens are encouraged to recognize the accomplishments and contributions of government servants within Northumberland County, Virginia.
Motion to approve the resolution for Public Service Recognition Week as presented.
Motion by: James W. Brann, second by: James M. Long.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Information: G. Sharon and Doug Lemke Education Foundation
Mr. Doug Lemke, former President of the Chamber of Commerce, brought awareness to a new private scholarship opportunity that he and his wife are offering through the Douglas and Sharon Lemke Education Scholarship Foundation. Mr. Lemke made the public aware that money is not a problem and they are trying to put together a program that will last forever for the education department. He announced that this year’s first scholarship winner is Chloe Brann, which grants her $40,000, $10,000 for four years. He stated that this amount may increase with time, but this is the amount granted for the scholarship right now.
Supervisor Long asked if this was for Northumberland County schools.
Mr. Lemke explained they have several qualifications for the scholarship, and one is that the student must attend Northumberland County Public Schools.
Supervisor Long asked if he advertised the opportunity in the newspaper.
Mr. Lemke stated he was unaware that the County had a newspaper anymore because he hadn’t seen one in years.
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Supervisor Long stated that they still publish the Northumberland Echo.
Information: H. Update from Northumberland County Schools
Dr. Leslie reminded the Board that the last time they spoke, they had discussed some estimated projections and transfers between categories and the Board requested that she come back today with more accurate projections to conclude whether or not the school would have to request additional funding for this fiscal year. Dr. Leslie provided the Board with a spreadsheet that projects the school expenditures for the rest of the fiscal year and provides a breakdown of the total amount the school would need to be transferred and appropriated to make it through the end of the fiscal year without running in the red. The spreadsheet can be accessed in board docs. The school’s total appropriation amount requested is $931,713.
Chairman Haynie stated that he can tell Dr. Leslie put a lot of time into this report and this is the first time the Board has ever had an explanation of what’s going on presented to them and he’s very proud of her for doing this. He believed this is the best the Board has ever seen. Vice Chairman Brann stated that her report was explained so well that it answered all his questions.
Supervisor Williams stated in the interest of being transparent, he believes that the Superintendent was just removed at the School Board meeting prior to the Board of Supervisors meeting and to his understanding Dr. Leslie is considering leaving. Supervisor Williams asked Dr. Leslie why she was considering leaving.
Dr. Leslie stated that she did submit her letter of resignation. She stated that she is very hurt and displeased with leaving the division but at this point she feels that it is the right decision. Supervisor Fisher asked if there was any room for Dr. Leslie to reconsider.
Supervisor Williams believes that every School Board member fully supports her being here and potentially being the new Superintendent. Dr. Leslie was praised by each of the five School Board members at the last meeting. He stated that the school division needs leadership terribly at this moment and if the County loses her it would be the icing on the cake.
Vice Chairman Brann stated that Dr. Leslie’s report is proof of what she is capable of doing. Dr. Curran, School Board member, stated based on the conversations he’s heard, he feels that the School Board has failed Dr. Leslie and she’s been put in a no-win situation. She was not given
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the tools she needed to succeed, and they took too much time waiting to make decisions. Dr. Curran stated that if the Board thinks her report was great, they should see the emails that she sends to the School Board. He explained that the School Board did not accept Dr. Leslie’s letter of resignation, and he urges every person in the County to get on the computer and express how much the County needs Dr. Leslie. Dr. Curran stated that they are so dysfunctional as a School Board that they couldn’t even pass the budget at their meeting tonight; they had to put it off until Monday. He doesn’t blame Dr. Leslie for wanting to leave, but we need to step up as a community and convince her to stay because she’s the best thing that’s happened to this County and we cannot afford to let her go.
Chairman Haynie stated that Dr. Leslie would be the one to get the school system out of the hole and it got in the hole because of poor leadership and overspending.
Dr. Leslie stated that she appreciates all of the comments made. On a different topic, she explained that she does need to move forward with a request related to employing UHY Advisors as soon as possible to assist the school with the finances.
County Administrator Tadlock stated that the Board has this information in their packets to discuss in closed meeting.
Information: I. Update from the Virginia Department of Transportation
Mr. David Beale presented his monthly report to the Board on behalf of the Virginia Department of Transportation. The full report can be accessed in board docs.
Supervisor Long mentioned ditch cleaning needed on Light Street.
Vice Chairman Brann asked if there was any way VDOT could open up the right of way down Hatches Avenue and consider individuals walking down there, not drive.
Supervisor Long also reported standing water on route 609.
4. County Administrators Report
Information: A. Building Permit Report
2025 2024
Const. Cost for Month $4,261,064.52 $6,163,442.39
Total Bldg. Permit Cost for Month 10,590.92 13,507.00
Total Zoning Permit Cost for Month 4,925.00 4,800.00
Total Levy Fee for Month 211.82 270.14
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TOTAL CONSTRUCTION COST
YEAR TO DATE $15,479,005.64 $13,804,539.68
Action, Information: B. Supplemental Appropriation - Sheriff's Department
Motion to approve a supplemental appropriation from line item 10-1600-160110 to line item 3102-1006 in the amount of $805.00 for ball games worked by deputies.
Motion by: James W. Brann, second by: Chip Williams.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: C. Supplemental Appropriation - Sheriff's Department
Motion to approve a supplemental appropriation from line item 10-1800-189917 to line item 3102-3012 in the amount of $1,754.16 for an insurance reimbursement.
Motion by: Chip Williams, second by: James W. Brann.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: D. Supplemental Appropriation - Child Services Act Program
Motion to approve a supplemental appropriation to line item 10-5302-6002 in the amount of $15,901.75 for the CSA state reimbursement for March 2025.
Motion by: Chip Williams, second by: AC Fisher, Jr.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: E. Transfer of Funds - Capital Projects
Motion to transfer funds from the Capital Improvement Fund to line item 9103-7014 in the amount of $185,000.00 for the New Courthouse roof replacement performed by Elyon Construction LLC.
Motion by: James W. Brann, second by: Chip Williams.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr.
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Action, Information: F. New Courthouse Roof Replacement Payment
Motion to authorize that a check be handwritten for the New Courthouse roof replacement in the amount of $156,227.02 as this payment needs to be made before next month's check register is processed and presented to the Board.
Motion by: Chip Williams, second by: James M. Long.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: G. Supplemental Appropriation – Treasurer
Motion to approve a supplemental appropriation to line item 10-1213-5201 in the amount of $1,901.68 for postage reimbursements. The breakdown is as follows:
DMV postage reimbursement $404.39
Sanitary District postage reimbursement $1,497.29
Motion by: James W. Brann, second by: Chip Williams.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: H. Supplemental Appropriation - Opioid Abatement Settlement Fund
Motion to approve a supplemental appropriation to line item 47-5102-3200 in the amount of $1,928.71 for funds received from National Opioids Trust Walgreens.
Motion by: Chip Williams, second by: AC Fisher, Jr.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: I. Supplemental Appropriation - Extension Office HVAC
Motion to approve a supplemental appropriation to line item 4302-3004 in the amount of $16,400.00 for the Extension Office HVAC unit.
Motion by: James M. Long, second by: AC Fisher, Jr.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr.
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Action, Information: J. Extension Office HVAC Unit Payment
Motion to authorize that a check be handwritten in the amount of $11,480.00 to make a deposit on the Extension Office HVAC Unit so that Southern Air can begin installation as this needs to be done before next month's check register is processed and presented to the Board.
Motion by: Chip Williams, second by: James W. Brann.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: K. Emergency Services - LifePak Modem Monitors Request
County Administrator Tadlock stated that emergency services is requesting some additional equipment related to LifePak modems and access port cables. He explained that there are monies within their equipment line item for this purchase and provided in the Board’s packet is a resolution for sole source procurement for their review.
EMS Chief Balderson reminded the Board that they approved him moving forward with the LifePaks, so three of those were purchased in January and it was his hope that he would be able to use the air cards in their laptop computers to communicate between the LifePak monitors and the computers and hospital agencies. Mr. Balderson explained that he’s worked with Assistant Chief Harding and the IT Department on this and they are not able to make that link between the LifePak 35 monitors and the computers, therefore they are requesting modems.
Motion to approve the resolution as presented to authorize the County Administrator to sign the purchase order with Stryker for the purchase of access port cables and cellular modems for the purposes of upgrading the Life Pak equipment in the amount of $5,241.60.
RESOLUTION
WHEREAS, upon determination that there is only one source practicably available for that which is to be procured, a contract may be negotiated and awarded to that source without competitive sealed bidding or competitive negotiation as allowed by the Code of Virginia under §2.2-4303 E; and
WHEREAS, Northumberland County previously upgraded its Life Pak monitors; and
WHEREAS, the Life Pak monitors requires specific equipment to maintain its operational capabilities and such equipment is proprietary in nature and Stryker would be the only practicable vendor to supply the modem equipment needed to integrate with the Life Pak system,
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and therefore would be impractical for competitive bidding to be requested to obtain the aforementioned upgrade from another vendor.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Northumberland County, Virginia, authorizes the County Administrator to sign the purchase order with Stryker for the purposes of upgrading the Life Pak equipment, pursuant to authority granted by Code of Virginia § 2.2-4303.E.
Motion by: James W. Brann, second by: James M. Long.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: L. Invitation For Bid – Fuel
Mr. Tadlock requested that the Board consider moving forward in advertising the invitation for bids for fuel services (gasoline, propane, diesel, 2 heating oil) for the County and the school division.
Supervisor Long stated that the County typically piggy backs off of the school for fuel services. Chairman Haynie stated that the County is switching things up this year.
Supervisor Long asked if anyone has contacted the school.
Mr. Tadlock explained that he has been in contact with the Superintendent on this matter.
Motion to advertise the invitation for bids for fuel in Northumberland County.
Motion by: Richard F. Haynie, second by: James W. Brann.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Information: M. Other County Administration Items
The County Administrator then provided an update on the convenience center decals. Staff received some information back from American Solutions which is the company the Treasurer’s Office uses for the tax bills and there’s roughly $7,800 in savings if the company can integrate those decals within the tax bill envelopes. Mr. Tadlock explained that there still is some information they need to work on with the Treasurer’s Office to ensure the spreadsheet the County provides is in the format that the company needs it in to get all the data properly
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integrated. He stated that the estimate provided is good for 30 days, so he’d like to follow up on this as soon as possible and bring the information back to the Board. Mr. Tadlock further explained that the company can only incorporate the decal into the mailing, and not the hang tag. Supervisor Fisher stated that he’s not interested in the hang tags anyway.
Information: N. Department Agency Monthly Updates
Department Agency Monthly Updates can be accessed in board docs.
5. Committee Reports
No committee reports were given at this time.
6. Board of Supervisor Items
Action: A. Approval of Check Register
Motion to approve the check register for May 2025 in the amount of $397,362.65.
Motion by: James M. Long, second by: Chip Williams.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Information: B. Board Comments
Supervisor Fisher stated that he’s been working with Building & Zoning on the garbage removal ordinance as well as the grass cutting ordinance and plans to bring some potential revisions to these ordinances back to the Board next month because there are several locations in the County that aren’t being cleaned up.
Vice Chairman Brann stated that he’d like to see some mulching and sidewalks cleaned up around the County complex. He stated that he received some complaints during the first Farmer’s Market.
Supervisor Williams asked what building in particular were they commenting on. Vice Chairman Brann stated in front of the Old Courthouse, but he thinks we need to address the entire complex, including the old EVB bank building.
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Supervisor Long asked how the playground at the elementary school is coming along. Mr. Tadlock explained that the playground is on the Capital Improvement Plan listing and there will be a hearing on that later this evening.
Supervisor Long then asked for an update related to the old EVB building.
County Attorney Gregory stated that there were ongoing conversations but given the circumstances, that has been placed on the backburner for now, but he hopes to make progress on this again in the near future.
Supervisor Long then asked for an update on the old School Board office in Lottsburg. Mr. Tadlock stated that he’s waiting for the Board to set up meeting dates related to the County’s properties to discuss that building further.
Vice Chairman Brann asked if we could put the County property information on the agenda in July when they get through the budget.
**Chairman Haynie requested a 10-minute recess.
7. Public Comments
Reverend Tyron Williams believes that there was a failure in all those in positions of authority in relation to the issues occurring at the school. This includes the Superintendent, School Board and the Board of Supervisors as well. He stated that they failed to successfully execute their responsibilities with regards to overseeing the school systems budget. Mr. Williams stated that all the blame is being directed at the School Board members, but the process that was in place at the time when the financial troubles became known included the County Treasurer’s review as everything flows to that elected official. He believes that it should be understood that to serve on the School Board does not and should not require them to be financial experts. Their responsibility is to provide and make decisions that will enhance educational opportunities and potential for the children. He suggested that the Board needs to ensure that reconciliation happens monthly as required.
Dr. Crockett commemorated Dr. Leslie for her efforts trying to gather all this information for the Board. She agreed with the Board that the County would lose a jewel if she leaves. **The Board voted to move closed meeting to the end of the meeting when approving the agenda.
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8. Items Related to Closed Meeting
Action: A. Convene into Closed Meeting
Motion to Action: A. Convene into Closed Meeting: convene into closed meeting as permitted by Virginia Code Section 2.2-3711 (A)(3),(7),(8),(29); 3. Discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. 7. Consultation with legal counsel and briefings by staff members or consultants pertaining to actual or probable litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body. For the purposes of this subdivision, "probable litigation" means litigation that has been specifically threatened or on which the public body or its legal counsel has a reasonable basis to believe will be commenced by or against a known party. Nothing in this subdivision shall be construed to permit the closure of a meeting merely because an attorney representing the public body is in attendance or is consulted on a matter. 8. Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. Nothing in this subdivision shall be construed to permit the closure of a meeting merely because an attorney representing the public body is in attendance or is consulted on a matter. 29. Discussion of the award of a public contract involving the expenditure of public funds, including interviews of bidders or offerors, and discussion of the terms or scope of such contract, where discussion in an open session would adversely affect the bargaining position or negotiating strategy of the public body.
Motion by: James W. Brann, second by: James M. Long.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action: B. Reconvene into Open Meeting
Motion to reconvene into open session.
Motion by: James W. Brann, second by: AC Fisher, Jr.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: C. Certification of Closed Meeting
Motion that the Northumberland Board of Supervisors return to Public Meeting and certify by roll call vote that only public business matters lawfully exempted from open meeting
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requirements by the Virginia Freedom of Information Act, and as were identified in the motion convening the closed meeting were heard, discussed or considered during the closed meeting. The vote on the motion was passed by a roll call vote as follows:
Aye: Richard F. Haynie, AC Fisher, Jr., James M. Long, James W. Brann, Charles H. Williams
Motion by: James W. Brann, second by: AC Fisher, Jr.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: D. Action Taken from Closed Meeting, Painting Services at School Board Office
Motion to move forward with Stratus Painting as the low responsive and responsible bidder for painting services at the School Board Office in the amount $18,500.00.
Motion by: James W. Brann, second by: James M. Long.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: E. Action Taken from Closed Meeting, IT Office HVAC Unit
Replacement
Motion to approve the quote provided by Southern Air in the amount of $10,304.81 to replace the HVAC unit operating the IT Office at the Old Courthouse.
Motion by: Richard F. Haynie, second by: Chip Williams.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: F. Action Taken from Closed Meeting, Supplemental Appropriation IT Office HVAC
Motion to approve a supplemental appropriation to line item 4302-3004 in the amount of $10,304.81 for the replacement of the IT Office HVAC unit.
Motion by: Richard F. Haynie, second by: James M. Long.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr.
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Action: G. Action Taken from Closed Meeting, Disposal/Sale of County Property, Lot 5 in Section E of Indian Creek Estates
Motion to authorize the County Administrator and County Attorney to follow up with the buyer who offered to purchase County property, Lot 5 in Section E of Indian Creek Estates, to resolve the contract proposal and finalize the sale of the property.
Motion by: James W. Brann, second by: James M. Long.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action: H. Action Taken from Closed Meeting, Settlement Agreement for Opioid Litigation
Motion to authorize the County Administrator to execute the settlement agreement related to Henry Schein Defendants Settlement Demand for an ongoing opioid litigation.
Motion by: James W. Brann, second by: James M. Long.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr.
9. Public Hearings 7:00 P.M.
Action, Information: A. To receive public comment on the proposed Secondary Six-Year Plan for Fiscal Years 2026 through 2031 in Northumberland County and on the Secondary System Construction Budget for Fiscal Year 2026.
Mr. Beale presented the Secondary Six-Year Plan for FY 2026 – 2031 starting with where the funds come from (telefees and unpaved road funds). He stated that Addies Point Road was added two or three years ago to the plan, but late last year the Board held some discussions to consider removing that road from the plan due to a citizen who owns most of the property around the road who desired that it not to be hard surfaced. Due to no real public benefit, Mr. Beale anticipates the Board removing Addies Point Road from the plan tonight. The remainder of the funds are in the Countywide fund for engineering and surveying, until the County tells VDOT what they’d like to do with them, so a project needs to be added to the plan. Mr. Beale continued by explaining the Rural Rustic Program as well as presenting a list of gravel roads in the County along with their vehicle counts per day.
Supervisor Fisher asked if Addies Point and Addies Creek are two different roads.
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Mr. Beale stated that is the same road and apologized for the typing error in his presentation as it is supposed to state Addies Point Road.
Public Hearing Open.
Mr. Gary Woodford spoke on behalf of Forest Green Subdivision requesting that FY26 County funding go towards VDOT taking over maintenance of 1,200 feet of Forest Green Road. He reminded the Board of the cost estimates from VDOT for this road are $100 to $120 per foot, which is the standard fee for this kind of road, with a design cost of $10,000 provided by Mr. Keyser. Mr. Woodford explained four potential areas of funding for the road and requested that the Board prioritize Forest Green Road over the rural rustic roads that are in the program. Mr. Mark Smith believes that Forest Green Road got left out of this program somehow because there’s a lot of houses down this road. He’s been maintaining the road for years and doesn’t want to do it anymore.
Mr. Mark Bershaw stated that he has driven the Fairfields fire apparatus on Forest Green Road and he stated that it is by far one of the most challenging roads and in the worst condition (public or private) that they encounter. He requested that the Board help their first responders do their job and duties by making this a safer place to live and work.
Public Hearing Closed.
Supervisor Williams asked where this money was planned to be used before Forest Green Road was brought to their attention.
Chairman Haynie stated he didn’t have a plan. He was going to consider Mr. Beale’s recommendation whatever that may be. Mr. Haynie stated that he wouldn’t mind seeing this road brought into the plan because it’s got a lot of traffic on it.
Supervisor Williams agreed.
County Administrator Tadlock asked if any local funding is required by placing that road in the plan and asked about the easements Mr. Beale mentioned.
Mr. Beale believes there is plenty of money to do the project, but that doesn’t mean the County can’t take the local money that was offered from the homeowners and dedicate it to VDOT for this project.
Supervisor Williams stated, so there is no new County money involved.
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Mr. Beale confirmed that is correct, however if the project cost comes back more than he anticipated, the worst scenario is pushing the project back another year until more funding becomes available.
Motion to adopt the proposed Secondary Six-Year Plan for Fiscal Years 2026 through 2031 and the FY 2026 Secondary System Construction Budget as presented to the Board to include the addition of 0.23 mile (1,200 feet) of Forest Green Road to the County's Secondary Six-Year Plan.
Motion by: Richard F. Haynie, second by: Chip Williams.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: B. Action Taken, Removal of Addies Point Road from Secondary Six-Year Plan
Motion to remove Addies Point Road from the County's Secondary Six-Year Plan.
Motion by: AC Fisher, Jr., second by: Chip Williams.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: C. Consideration of the Northumberland County Capital
Improvement Plan for the period FY 2026-2030.
County Planner Stuart McKenzie explained that the Planning Commission held a public hearing for the consideration of the capital improvement plan for FY26-30 on April 17, 2025 and there were no citizen comments pertaining to this. The Planning Commission recommended unanimously to approve the capital improvement plan and recommend that the Board adopt the plan as presented. The capital improvement plan can be accessed in board docs. Vice Chairman Brann asked if Mr. McKenzie had received any information related to a new roof on the middle/high school.
Mr. McKenzie stated that he has not. The school projects were the playground at the elementary school, two new buses, mold mitigation at the School Board office, and well replacement for the middle/high school.
Supervisor Fisher asked how much the playground is.
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Mr. McKenzie stated $551,341.00 was the estimate provided.
Public Hearing Open.
Mr. Kost stated that the Planning Commission vote on the school CIP was 5:2, not because they weren’t worthwhile projects, but because the $500,000 request for the pre-engineering of the wells is not a realistic number. He explained that the cost could be a lot more or a lot less than that.
Public Hearing Closed.
Motion to approve the County's Capital Improvement Plan as presented to the Board.
Motion by: Chip Williams, second by: James M. Long.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. **The Board of Supervisors convened into closed meeting at this time. See Section 8. Items Related to Closed Meeting.
10. Closing of Meeting
Action: A. Carry Over
Motion to carry over to the special called meeting on May 14, 2025 at noon (12:00PM).
Motion by: James M. Long, second by: James W. Brann.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr.