Board of Supervisors

Decided 17

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  Operation Ceasefire Grant Request - Sheriff's Department

  Authorized5–0 · $62,779.00

  Moved by Brann, seconded by Fisher

  “Motion to authorize the Sheriff's Department to submit an application for the 2026 Operation Ceasefire Forensic and Analytical Technology grant in the amount of $62,779 and the 2026 Operation Ceasefire grant in the amount of $1,635. Neither of these grants require a County match.” (minutes, Oct 9, p. 4)

• ·
  Update from Northumberland County Schools

  Approved5–0 · $22,731.00

  Moved by Fisher, seconded by Long

  “Motion to approve a transfer of funds from the School’s capital improvement fund and a supplemental appropriation to line item 9103-7027 in the amount of $22,731 for the replacement of a school bus engine with Excel Truck Group.” (minutes, Oct 9, p. 5)

  What’s a supplemental appropriation?

  An amendment to this year's budget. Virginia law allows it this way:

  “Any locality may amend its budget to adjust the aggregate amount to be appropriated during the current fiscal year as shown in the currently adopted budget as prescribed by § 15.2-2504.”

  Code of Virginia § 15.2-2507, Chapter 25. Budgets, Audits and Reports

• ·
  Supplemental Appropriation - School Board

  Approved5–0 · $18,878.52 · Part of the fiscal year 2026 budget

  Moved by Williams, seconded by Brann

  “Motion to approve a portion of the third quarterly appropriation for the School Board in the amount of $18,878.52 to line item 30-6000-6800 (Technology).” (minutes, Oct 9, p. 7)

  What’s a supplemental appropriation?

  An amendment to this year's budget. Virginia law allows it this way:

  “Any locality may amend its budget to adjust the aggregate amount to be appropriated during the current fiscal year as shown in the currently adopted budget as prescribed by § 15.2-2504.”

  Code of Virginia § 15.2-2507, Chapter 25. Budgets, Audits and Reports

• ·
  Supplemental Appropriation - Sheriff's Department

  Approved5–0 · Part of the fiscal year 2026 budget

  Moved by Williams, seconded by Long

  Moved by Brann, seconded by Long

  “Motion to approve the supplemental appropriation from 10-1800-189917 to line item 3102-5203 in the amount of $1,770.00 for reimbursement on phones.” “Motion to approve a supplemental appropriation from 10-1800-189917 to line item 3102-5203 in the amount of $50.00 for reimbursement on phones.” (minutes, Oct 9, p. 8)

  What’s a supplemental appropriation?

  An amendment to this year's budget. Virginia law allows it this way:

  “Any locality may amend its budget to adjust the aggregate amount to be appropriated during the current fiscal year as shown in the currently adopted budget as prescribed by § 15.2-2504.”

  Code of Virginia § 15.2-2507, Chapter 25. Budgets, Audits and Reports

• ·
  Supplemental Appropriation - UHY Advisors September Services

  Approved5–0 · $31,978.75 · Part of the fiscal year 2026 budget

  Moved by Long, seconded by Brann

  “Motion to approve the supplemental appropriation to line item 10-1101-3002 in the amount of $31,978.75 for the UHY Advisors September services invoice.” (minutes, Oct 9, p. 9)

  What’s a supplemental appropriation?

  An amendment to this year's budget. Virginia law allows it this way:

  “Any locality may amend its budget to adjust the aggregate amount to be appropriated during the current fiscal year as shown in the currently adopted budget as prescribed by § 15.2-2504.”

  Code of Virginia § 15.2-2507, Chapter 25. Budgets, Audits and Reports

• ·
  Supplemental Appropriation/Transfer - Sheriff's Department

  Approved5–0 · $2,977.51

  Moved by Fisher, seconded by Long

  “Motion to approve a transfer and a supplemental appropriation from 26-1800-180401 (FY26 donations) and 26-9999-200002 (FY25 donations) to line item 26-3102-5977 in the amount of $2,977.51 for equipment costs. The break down is as follows: From 26-1800-180401 to line item 26-3102-5977 $2,850.00 From 26-9999-200002 to line item 26-3102-5977 $127.51” (minutes, Oct 9, p. 9)

  What’s a supplemental appropriation?

  An amendment to this year's budget. Virginia law allows it this way:

  “Any locality may amend its budget to adjust the aggregate amount to be appropriated during the current fiscal year as shown in the currently adopted budget as prescribed by § 15.2-2504.”

  Code of Virginia § 15.2-2507, Chapter 25. Budgets, Audits and Reports

• ·
  Supplemental Appropriation - Economic Development

  Approved5–0 · $7,847.17 · Part of the fiscal year 2026 budget

  Moved by Long, seconded by Brann

  “Motion to approve the supplemental appropriation from 10-2404-240416 to line item 10-8105- 9000 in the amount of $7,847.17 for water access purposes.” (minutes, Oct 9, p. 9)

  What’s a supplemental appropriation?

  An amendment to this year's budget. Virginia law allows it this way:

  “Any locality may amend its budget to adjust the aggregate amount to be appropriated during the current fiscal year as shown in the currently adopted budget as prescribed by § 15.2-2504.”

  Code of Virginia § 15.2-2507, Chapter 25. Budgets, Audits and Reports

• ·
  Supplemental Appropriation - Opioid Abatement Settlement Fund

  Approved5–0 · $55.25 · Part of the fiscal year 2026 budget

  Moved by Brann, seconded by Williams

  “Motion to approve the supplemental appropriation to line item 47-5102-3200 in the amount of $55.25 for interest accrued on the bank account in August 2025.” (minutes, Oct 9, p. 9)

  What’s a supplemental appropriation?

  An amendment to this year's budget. Virginia law allows it this way:

  “Any locality may amend its budget to adjust the aggregate amount to be appropriated during the current fiscal year as shown in the currently adopted budget as prescribed by § 15.2-2504.”

  Code of Virginia § 15.2-2507, Chapter 25. Budgets, Audits and Reports

• ·
  Transfer of Funds - Emergency Services

  Approved5–0 · $21,636.28 · Part of the fiscal year 2026 budget

  Moved by Brann, seconded by Long

  “Motion to approve the transfer of funds from EMS revenue (56-1600-161315) to EMS expenditure (56-3506-5956) in the amount of $21,636.28 for October 2025 as required by the auditors for RDA purposes.” (minutes, Oct 9, p. 10)

• ·
  Approval of Check Register

  Approved5–0 · $794,311.44

  Moved by Long, seconded by Brann

  “Motion to approve the check register for October 2025 in the amount of $794,311.44.” (minutes, Oct 9, p. 12)

• ·
  Action Taken from Closed Meeting, School Division Payroll Clerk

  Approved5–0 · $62,000.00

  Moved by Williams, seconded by Long

  “Motion to approve the hire of Rachel Swann as the Payroll Clerk & Benefits Administrator with a starting salary of $62,000 and a start date of October 27, 2025.” (minutes, Oct 9, p. 15)

  What’s a closed meeting?

  “‘Closed meeting’ means a meeting from which the public is excluded.”

  Code of Virginia § 2.2-3701, Chapter 37. Virginia Freedom of Information Act

• ·
  Action Taken from Closed Meeting, Payroll Services Contract

  Carried5–0

  Moved by Brann, seconded by Long

  “Motion to enter into a contract with Shannon O'Bier for payroll services effective October 3, 2025.” (minutes, Oct 9, p. 15)

  What’s a closed meeting?

  “‘Closed meeting’ means a meeting from which the public is excluded.”

  Code of Virginia § 2.2-3701, Chapter 37. Virginia Freedom of Information Act

• ·
  Action Taken from Closed Meeting, School Division Accounts

  Approved5–0 · $63,500.00

  Moved by Brann, seconded by Long

  “Motion to approve the hire of Demetrice Samuels for the Accounts Payable Clerk position for the School Division with a starting salary of $63,500 and start date of October 20, 2025.” (minutes, Oct 9, p. 15)

  What’s a closed meeting?

  “‘Closed meeting’ means a meeting from which the public is excluded.”

  Code of Virginia § 2.2-3701, Chapter 37. Virginia Freedom of Information Act

• ·
  Action Taken from Closed Meeting, County Hunting Permit for Tri-County Property

  Carried5–0

  Moved by Brann, seconded by Williams

  “Motion to allow hunting on the tri-county property (Tax Map #23(1)-72 and 73) with the requirement of a certificate of insurance listing all three counties that own the property and an approved county hunting permit.” (minutes, Oct 9, p. 16)

  What’s a closed meeting?

  “‘Closed meeting’ means a meeting from which the public is excluded.”

  Code of Virginia § 2.2-3701, Chapter 37. Virginia Freedom of Information Act

• ·
  Action Taken from Closed Meeting, Permission to Advertise County

  Authorized5–0

  Moved by Brann, seconded by Long

  “Motion to authorize staff to advertise for an Accounts Payable position in the County Administrator's Office for assistance.” (minutes, Oct 9, p. 16)

  What’s a closed meeting?

  “‘Closed meeting’ means a meeting from which the public is excluded.”

  Code of Virginia § 2.2-3701, Chapter 37. Virginia Freedom of Information Act

• ·
  Request by Lauren Foiles and Jeanette Bonifaz Urquizu, owners, for a Conditional Use Permit to allow a vacation home rental on property zoned R-3, Residential Restricted. The property is shown as Tax Map Parcel # 45-B(3)1-14 and is

  Approved5–0 · Part of the lauren Foiles and Jeanette Bonifaz Urquizu: allow a vacation home rental

  Moved by Williams, seconded by Long

  “Motion to approve the Conditional Use Permit to allow a vacation home rental on property zoned R-3, Residential Restricted with the suggested conditions. This motion is made in due consideration of the administrative record before the body, including the planning commission’s deliberations and recommendation, the information received via the public hearing, including statements offered by staff, the applicant, and members of the public, the public health and safety, the general welfare of the community, public necessity, convenience, in the exercise of good zoning practices and the body’s legislative prerogative, and pursuant to the body’s statutory authority.” (minutes, Oct 9, p. 16)

  What’s a conditional use permit?

  Virginia law calls this a special exception, or special use permit:

  “‘Special exception’ means a special use that is a use not permitted in a particular district except by a special use permit granted under the provisions of this chapter and any zoning ordinances adopted herewith.”

  Code of Virginia § 15.2-2201, Chapter 22. Planning, Subdivision of Land and Zoning

• ·
  Action Taken from Closed Meeting, Salary Adjustment

  Approved5–0 · $5,000.00

  Moved by Fisher, seconded by Long

  “Motion to approve a salary adjustment for employee number 10177 in the amount of $5,000 effective October 1, 2025.” (minutes, Oct 9, p. 16)

  What’s a closed meeting?

  “‘Closed meeting’ means a meeting from which the public is excluded.”

  Code of Virginia § 2.2-3701, Chapter 37. Virginia Freedom of Information Act

In the order of the minutes. Each quote opens the minutes where it’s written. Routine votes (approving the agenda and minutes, entering and leaving closed session, adjourning) aren’t listed.