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Regular Meeting (Thursday, March 13, 2025)
Northumberland County, Virginia
Members present:
James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Other Staff Present:
Mr. Luttrell Tadlock, County Administrator
Mr. Drew Basye, Assistant County Administrator
Ms. Morgan Wilson, Executive Assistant
Mr. Carl Hayden, IT Technician
Ms. Mary Dodson, Bookkeeper & Benefits Administrator
Mr. Eric Gregory, County Attorney
The regular monthly meeting was convened by Chairman Haynie and held at the
Northumberland Courthouse located at 220 Judicial Place, Heathsville, VA 22473.
1. Opening of Meeting
Procedural: A. Invocation - Pastor Lee Farmer, Coan Baptist Church
Pastor Lee Farmer led the invocation.
Procedural: B. Pledge of Allegiance
Chairman Haynie led us in the Pledge of Allegiance.
Action: C. Approval of Agenda
Motion to approve the agenda for today's meeting.
Motion by: James M. Long, second by: James W. Brann.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr.
2. Approval of Minutes
Action, Minutes: A. February 13, 2025 Regular Meeting
Motion to approve the minutes from the regular meeting on February 13, 2025.
Motion by: Chip Williams, second by: James M. Long.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr.
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3. Presentations
Information: A. Steve Mattheisen - AJGA Golf Tournament
EDC Director, Bob Bullard, introduced Mr. Steve Mattheisen who is a Board member for Indian Creek Yacht and Country Club. He explained that he is going to present the American Junior Golf Association Tournament opportunity coming up in June 2025. Mr. Bullard believes there is a lot of potential with this project for Northumberland and Lancaster counties. Mr. Mattheisen gave an overview of the golf tournament to the Board and stated that they are still accepting donations if anyone is willing to donate. The flyer and presentation can be accessed in BoardDocs.
Mr. Andrew Geesey has been with the American Junior Golf Association for quite a few years and offered the Board to ask any questions they may have.
Supervisor Long asked a couple questions related to advertising the event and how to donate. Information: B. Jackie Clayton and Lisa Butler - Department of Social Services Jackie Clayton, Director of Social Services, and Lisa Butler, Benefits Program Specialist Supervisor, presented a PowerPoint presentation related to the questions Vice Chairman Brann asked at last month’s regular meeting. Mrs. Clayton and Mrs. Butler presented the spending reports for Lancaster and Northumberland counties in 2024, the benefit programs demographics, information on TANF (Temporary Aid to Needy Families), VIEW (Virginia Initiative for Employment not Welfare), SNAP (Supplemental Nutrition Assistance Program), Medicaid, and EAP (Energy Assistance Program). The full PowerPoint presentation can be accessed in BoardDocs.
Supervisor Williams asked if the same income level makes an individual eligible for these programs or does the income level vary per program. He asked what the income level would be for the SNAP program.
Mrs. Butler explained that the income level for a household size of one is $1,883 a month and then it increases with the household size from there.
Supervisor Fisher asked when the Energy Assistance Program runs.
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Mrs. Butler stated that they are currently in what they call “crisis season,” but the program th
actually starts in November for the repair of equipment and runs through March 15 . She th th
explained that since March 15 is on a Saturday this year, it will run until Monday the 17 . st th
From January 1 through March 15 , the program can help with supplemental fuel assistance. Vice Chairman Brann asked if there are any programs that assist with managing money and budgeting in the household.
Mrs. Butler stated that Social Services does not have any programs, but the Extension Office does have budgeting programs.
Action, Information: C. Supplemental Appropriation - Children's Services Act Program
Motion to approve the supplemental appropriation to 10-5302-6003 in the total amount of $114,356.01. The state reimbursement monthly breakdown is as follows:
July 2024 $18,945.31
August and September 2024 $32,386.25
October 2024 $37,503.41
November 2024 $1,949.54
December 2024 $23,571.50
Motion by: James M. Long, second by: James W. Brann.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: D. Supplemental Appropriation - Children's Services Act Program
Motion to approve the supplemental appropriation for the local match required on expenditures to line item 10-5302-6002 in the amount of $6,200.00.
Motion by: James M. Long, second by: Richard F. Haynie.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Information: E. Update from Northumberland County Schools
Dr. Karen Leslie, Assistant Superintendent, came before the Board on behalf of Northumberland County Schools and provided a brief update related to the teachers of the year and negative line items in the school’s budget. Dr. Leslie explained that she met with the interim Finance Director
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to address some of the negative values showing up in some of their accounts and they have put together an action plan to address the major impacts.
Chairman Haynie asked what their timeline was on correcting the negative line items. Dr. Leslie explained that there are two levels of correcting this. The first level is to stop spending on those negative line items, so by tomorrow afternoon the codes should be swapped in their system to stop pulling money from those accounts. As far as reconciling those accounts back into the black, that is going to take a little longer. She stated that it would probably take them at least until the end of the month.
Dr. Leslie stated that there was a lot of discussion revolving around the MOE at the School Board meeting on Monday, so she introduced Mrs. Jessica Rogers, Director of Special Education, who came to share information related to this.
Mrs. Rogers stated that the Maintenance of Effort (MOE) is a federal requirement for all public schools. The public school is required to spend the same amount or more of local and state monies as last fiscal year on their special education student programs and related services. Mrs. Rogers explained that this has been an interesting learning experience for her while looking through the expenditure report.
Supervisor Williams asked what the total was that should have been expended.
Mrs. Rogers stated that last year the state funds were $266,639 and the local funds that were reported through the Maintenance of Effort report were $2,325,231.08. This year, their state money is $269,629.80 and when going through their expenditures, they were able to locate $2,063,523.87. She explained that the VDOE will make some exceptions but with the exceptions the remaining shortage is $251,316.43.
Supervisor Williams asked if the report was due on January 31, 2025.
Mrs. Rogers explained that it was, and they were working on that report prior to Mrs. Booth going on leave. She stated that there were quite a few interruptions going on as the forensic audit was taking place during this time as well. They filed for extensions with Ms. Coleman, who is the Finance lead at the VDOE, and they are going to meet with Ms. Lewis, their VDOE representative, and Ms. Coleman next week to determine their next steps.
Supervisor Williams asked what happens now.
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Dr. Leslie stated that there are a couple of potential things that could happen. She explained that first they need to drill down on the shortage amount to ensure that it is accurate. Dr. Leslie feels confident in the figure they provided ($251,316.43); however, she cannot report that as the accepted or accurate number by VDOE until they have reviewed their material, but she feels as though the amount provided is close. She then stated that there are four tests performed and more than likely the school will not pass tests one or two, and the County may end up being liable to return that money to them. However, there are tests three and four and they hope to be able to make that maintenance of effort on test four. If that happens, this will allow the school to remain eligible to receive funding, but they are unsure of this at this time. Supervisor Williams asked if they were aware of the school getting into this predicament in the past.
Mrs. Rogers stated that she was made aware that there may be some concerns related to the MOE coming into this position. The comparison between the numbers has grown and it’s too high for them to meet the effort.
Vice Chairman Brann asked if the school division has started to identify money in their budget in the case that they do have to pay back that shortage amount.
Dr. Leslie stated that they haven’t gotten to that point yet.
Supervisor Williams asked if this could affect their grant next year.
Dr. Leslie and Mrs. Rogers stated that it could, but they won’t know for sure until they speak with the VDOE.
Supervisor Williams asked if there are checks and balances put into place for this. Mrs. Rogers stated that there wasn’t in the past to her knowledge, but she, Dr. Leslie, and Mrs. Withers are working to put something in place.
Vice Chairman Brann understood, stating that Mrs. Rogers has been in this position for a year and is trying to clean up a mess. He asked the rest of the Board where the accountability is here. Mr. Brann stated that another County nearby is going through the same things as they are, and their Board just signed an agreement with the school system to take over the school’s finances. Supervisor Long believes that their process is going to correct it.
Chairman Haynie asked how this would affect their upcoming budget for next year.
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Mrs. Rogers stated if they don’t receive the grant and have to pay back the shortage, they would need around $700,000.
Chairman Haynie stated that all this accounting goes back to the School Board and the Superintendent. They should be looking over all the school’s finances and the monthly reports, so they are aware of what is going on in their budget. He agreed with Vice Chairman Brann and believes that the School Board needs to make a decision to turn their finances over to the County. Vice Chairman Brann asked what was being done to correct the lack of background checks. Dr. Leslie stated that she works personally with the new head of HR, Mrs. O’Bier, and that is being corrected. She explained that Mrs. O’Bier has created a step-by-step process of what needs to be done and has given numerous directives that she cross checks with herself when onboarding any employee.
Chairman Haynie stated that they need to have a joint meeting with the School Board so they can work these problems out.
Information: F. Virginia Department of Transportation
Mr. David Beale presented his monthly report on behalf of the Virginia Department of Transportation. The full report can be accessed in BoardDocs.
Supervisor Fisher asked what the procedure is for citizens who want their road to be considered for a lower speed limit.
Mr. Beale stated that the citizens should contact the County who would then request that a speed study be done by VDOT.
Chairman Haynie gave a citizen’s contact information to Mr. Beale in relation to whether their driveway can be state maintained.
Information: G. Mr. Stuart McKenzie, County Planner - Year End Report
County Planner McKenzie presented the year-end report to the Board. The full report can be found in BoardDocs.
4. County Administrators Report
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Information: A. Building Permit Report
2025 2024
Const. Cost for Month $4,655,346.21 $3,295,661.17
Total Bldg. Permit Cost for Month 9,415.68 10,433.04
Total Zoning Permit Cost for Month 4,825.00 3,675.00
Total Levy Fee for Month 188.32 204.66
TOTAL CONSTRUCTION COST
YEAR TO DATE $11,217,941.12 $7,641,097.29
Action, Information: B. Re-appointment - Jaime Packett, Board of Zoning Appeals District II
Motion to approve the re-appointment of Mr. Jamie Packett for the Board of Zoning Appeals, District II.
Motion by: Richard F. Haynie, second by: James M. Long.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: C. Supplemental Appropriation - Sheriff's Department
Motion to approve the supplemental appropriation to line item 3102-3012 in the amount of $18,000.00 for car repairs.
Motion by: James M Long, second by: Chip Williams.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: D. Supplemental Appropriation - Sheriff's Department
Motion to approve the supplemental appropriation to line item 3102-5101 in the amount of $12,000.00 for Dominion Energy.
Motion by: James M. Long, second by: James W. Brann.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: E. Transfer/Supplemental Appropriation - Sheriff's Department
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Motion to approve a transfer from 10-285 and a supplemental appropriation to line item 3102- 1004 in the amount of $32,151.36 for court security.
Motion by: Chip Williams, second by: James M. Long.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: F. Supplemental Appropriation - Sheriff's Department
Motion to approve the supplemental appropriation from 10-273 to line item 3102-1006 in the amount of $595.00 for ball games.
Motion by: Chip Williams, second by: James M. Long.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: G. Supplemental Appropriation - Sheriff's Department
Motion to approve the supplemental appropriation from 10-762 to line item 3102-1111 in the amount of $209.60 for an FBI payroll reimbursement.
Motion by: AC Fisher Jr, second by: Chip Williams.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: H. Supplemental Appropriation - Sheriff's Department
Motion to approve the supplemental appropriation from 10-1900-190200 to line item 3102-1003 in the amount of $3,497.00 for a DCJS reimbursement.
Motion by: Chip Williams, second by: AC Fisher, Jr.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: I. Supplemental Appropriation - Sheriff's Department
Motion to approve the supplemental appropriation from 10-1800-189917 to line item 3102-3012 in the amount of $616.96 for windshield repair.
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Motion by: James W. Brann, second by: Chip Williams.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: J. Supplemental Appropriation - Emergency Services
Motion to approve a transfer of EMS Billing Monies and a supplemental appropriation to line item 3203-5409 in the amount of $10,199.64 for the local match requirement for the RSAF grant/Lucas 3 CPR device.
Motion by: James W. Brann, second by: James M. Long.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: K. Supplemental Appropriation - Emergency Services
County Administrator Tadlock explained that the Board approved to transfer EMS Billing monies in the amount of $438,513 to Capital Vehicles for an ambulance purchase; however, the ambulance cost was $410,001.00, so they are requesting that $28,512.00 be transferred back into the EMS Billing account.
Motion to approve a transfer from 10-9103-7029 to EMS Billing Monies in the amount of $28,512.00 due to an ambulance purchase being less than anticipated.
Motion by: Chip Williams, second by: James W. Brann.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: L. Anthem Local Choice Heath Insurance Proposed Rates FY26 Supervisor Williams asked how much of an increase the employees would realize if the Board did not absorb that $66,732.00.
Mr. Tadlock explained that it varies depending on the plan, but the base plan (Key Advantage 1000, employee only) the County has typically always picked up the full amount on that, but the next plan which is the most popular (Key Advantage 250, employee only) that increase would be $43.
Vice Chairman Brann asked that other health insurance options be presented to them next year.
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Motion to approve FY26 Local Choice Renewal Rates as presented for active employees, with no change to the plans offered and no change in the employee contribution cost.
Motion to allow early retirees not eligible for Medicare to continue coverage under early retiree group coverage at Local Choice’s full premium cost until they become Medicare eligible as currently being offered.
Motion by: James M. Long, second by: Chip Williams.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: M. Corrective Action Plan
Vice Chairman Brann stated that he has someone who has dealt with a similar situation in the past that is working on a PowerPoint presentation. He requested that the Board consider having a special meeting on this to give the individual the opportunity to present to the Board their thoughts on the corrective action plan.
Chairman Haynie asked what kind of time frame Mr. Brann was thinking.
Vice Chairman Brann stated that it may take another two weeks.
Information: N. Other County Administration Items
The Board requested some information related to the regional radio system at last month’s meeting, so Mr. Tadlock put together a spreadsheet containing this information. He explained that the County has spent $3,881,531.12 to date and the debt service payment/interest paid to date has been $585,160.11. The reoccurring cost that the County will see on an annual basis is $56,993.64 for the regional radio membership, L3Harris maintenance, and microwave network maintenance. Mr. Tadlock explained that there would also be a cost for tower rental space, which is not included in the spreadsheet. Additionally, Mr. Tadlock provided the debt service payment structure for the regional radio cost on the monies that were borrowed and as of right now the County has approximately $1.5M left in the snap account ($1.1M principal, $343,000 interest gained).
In relation to the Great Wicomico Water Hazard, Mr. Tadlock reached out to Lieutenant Commander Stassfield who reported that the NOAA Office of Coast Survey has amended the existing charted hazard symbol and intends to support the formal hydrographic survey prior to Memorial Day. He explained that those results may aid in determining the extent of the hazard and any following mitigation strategies. He also stated that the concerns from last month’s meeting were highlighted at the Virginia Harbor Safety Committee and representatives of the
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Recreational Boating Safety Sub-Committee during the United Stated Coast Guard Sector Virginia’s brief on February 26, 2025. Mr. Tadlock stated that he’s going to be reaching out to another contact from the Coast Guard in relation to the work group that the Board wanted to form to resolve this issue.
County Administrator Tadlock informed the Board that the County and Sheriff’s Office staff met with GeoComm representative, John Shanks, this past Tuesday to discuss issues that were occurring with the dispatch mapping system. GeoComm has committed to looking into the mapping zooming issues which were noticed by other users of the software. They are also willing to come back to do in-person training for dispatch staff and they indicated that they would research the road search options further.
Mr. Tadlock provided an update on the County decals for the convenience centers. He stated that he has more questions for the vendors related to the information sent to him, so he doesn’t quite have that information finalized. He explained that he’d have this for the Board as soon as possible.
Lastly, included in the Board’s packet is the list of County properties that was reviewed by the Planning Commission. Mr. Tadlock stated that Hatches Avenue was asked about at last month’s meeting, but they can’t find anything specific to County property. He explained that there’s some VDOT property down in that area, so that is why it was not considered under the Planning Commission’s review.
Information: P. Department Agency Monthly Updates
The Department Agency Monthly Updates can be accessed in BoardDocs.
5. Committee Reports
6. Board of Supervisor Items
Action: A. Approval of Check Register
Motion to approve the March 2025 check register in the amount of $350,767.64.
Motion by: James M. Long, second by: James W. Brann.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: B. Board Comments
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Vice Chairman Brann mentioned that he asked Mr. Gregory to gather some information related to an appointed School Board.
County Attorney Gregory explained that he could discuss this now in open meeting or later in closed meeting.
The Board agreed to discuss this matter in closed session.
Motion to have the County do a gold sponsorship in the amount of $2,500 for the AJGA Golf Tournament.
Motion by: James W. Brann, second by: James M. Long.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Supervisor Long asked if Mr. Gregory had met with the School Board’s attorney related to the EVB property.
Mr. Gregory explained that he, the School Board’s attorney, Superintendent, Chairman Haynie and Mr. Tadlock met last week concerning the property and this will also be discussed in closed meeting.
**Chairman Haynie requested a 10-minute recess.
7. Public Comments (4 MINUTE TIME LIMIT)
Mr. Greg Cromer, an aerial photographer, brought one of his aerial photography pieces of Heathsville to show the Board. He gave the Board his business card in case they were interested in purchasing one for the Courthouse walls.
Mr. Mark Downing asked if the Board has considered his request on amending the County ordinance related to rifle hunting to allow him to hunt coyotes, foxes, and bobcats with a caliber larger than .22 during the general firearm season.
Chairman Haynie asked Mr. Tadlock to comment on this request.
Mr. Tadlock stated that staff provided draft ordinance language that included his request, but the Board did not choose to move forward with the amended language at that time.
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Supervisor Williams asked if Mr. Downing would be against hunting out of a tree stand. Mr. Downing explained he would because the hunting would be done at night and not during the day while any other hunters are out there unless they are also doing predator hunting. He explained that generally they hunt fielded areas towards wooded areas and what he does is legal in the ordinance except during the general firearm season.
Vice Chairman Brann suggested Mr. Downing bring his technology and equipment to show the Board his process and his safety measures in place.
After further discussion, the Board decided that they’d reach out to Mr. Downing and set up a time when they could meet with him individually to look at the equipment he uses. Mr. Tom Jeffries, Chairman of the NNK Patriots, shared information related to the Northern Neck Regional Jail. He referenced the FY23 jail cost report and the average operating cost per inmate in all local and regional jails is $145 per day; however, the Northern Neck Regional Jail cost is $75 per day. Mr. Jeffries stated that they’re either highly efficient or they spend the very bare minimum on their inmates, but he believes they’re spending the bare minimum based on the reports from prisoners.
**Closed Meeting was postponed to the end of the meeting due to timing constraints. See Section
9. Public Hearings 7:00P.M.
8. Items Related to Closed Meeting
Action: A. Convene into Closed Meeting
Motion to Action: A. Convene into Closed Meeting: convene into closed meeting as permitted by Virginia Code Section 2.2-3711 (A)(1),(3),(8); 1. Discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body; and evaluation of performance of departments or schools of public institutions of higher education where such evaluation will necessarily involve discussion of the performance of specific individuals. Any teacher shall be permitted to be present during a closed meeting in which there is a discussion or consideration of a disciplinary matter that involves the teacher and some student and the student involved in the matter is present, provided the teacher makes a written request to be present to the presiding officer of the appropriate board. Nothing in this subdivision, however, shall be construed to authorize a closed meeting by a local governing body or an elected school board to discuss compensation matters that affect the membership of such body or board collectively. 3. Discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where
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discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body. 8. Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. Nothing in this subdivision shall be construed to permit the closure of a meeting merely because an attorney representing the public body is in attendance or is consulted on a matter.
Motion by: James W. Brann, second by: James M. Long.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: B. Reconvene into Open Meeting
Motion to reconvene into open session.
Motion by: James W. Brann, second by: AC Fisher, Jr.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: C. Certification of Closed Meeting
Motion that the Northumberland Board of Supervisors return to Public Meeting and certify by roll call vote that only public business matters lawfully exempted from open meeting requirements by the Virginia Freedom of Information Act, and as were identified in the motion convening the closed meeting were heard, discussed or considered during the closed meeting. The vote on the motion was passed by a roll call vote as follows:
Aye: Richard F. Haynie, AC Fisher, Jr., James M. Long, James W. Brann, Charles H. Williams
Motion by: James W. Brann, second by: AC Fisher, Jr.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: D. Action taken from Closed Meeting, Erik Bugg Salary Increase
Motion to approve a salary increase for Mr. Erik Bugg in the amount of $1,961.84 effective February 1, 2025 for obtaining his wastewater license.
Motion by: James W. Brann, second by: Chip Williams.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr.
9. Public Hearings 7:00P.M.
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Mr. Brown described his project to the Board and commented on some his planned efforts to minimize the neighborhood’s concerns.
Chairman Haynie asked how long Mr. Brown has owned his other property here in the County. Mr. Brown stated that he’s had that property since 2023.
Chairman Haynie asked where his reserve site was going to be for septic.
Mr. Brown explained that he will work to get that sorted out with the Health Department. Supervisor Fisher asked if Mr. Brown anticipates any issues there since he was going to have cameras installed.
Mr. Brown stated that he does not, but some neighbors had concerns so he hoped this would help alleviate those concerns.
Public Hearing Open.
Mrs. Connie Jones stated that she has lived here since the 1980s and it’s been very quiet. She explained that she doesn’t want that to change, and she doesn’t want to have to worry about her children playing out in the yard.
Ms. Melissa Lewis brought attention to the petition that was signed by all those who live on that road except for two because they were not home. She explained that there is already an existing apartment unit on their road and there have been incidents there where law enforcement has to come.
Ms. Martha Lamb explained some of the incidents that have occurred at the existing apartment building. She stated that the land is zoned agricultural for one family homes. Mr. Robert Wirth stated that cameras record an occurrence, not deter an occurrence. Ms. Susan Awe believes that their neighborhood is friendly and respectful. They’d like to maintain the calm and peaceful existence there.
Public Hearing Closed.
Zoning Administrator Philip Marston read the suggested conditions.
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Suggested Conditions if Approved:
1. All required permits and/or licenses shall be obtained from all appropriate regulatory agencies including but not limited to Va. Department of Transportation and Va. Department of Health.
2. An erosion and sediment control plan and a stormwater management plan shall be prepared and approved by all appropriate regulatory agencies.
3. Any proposed lighting shall be non-reflective and directed downward to prevent any glare on Lone Walnut Rd. and adjoining properties.
4. There shall be at least 2 parking spaces provided for each apartment.
5. Vegetative screening shall be established with the intent to screen the properties across Lone Walnut Road.
6. Non-compliance of any of these conditions shall result in this permit to come back before the Board of Supervisors for possible revocation.
Chairman Haynie asked what the recommendation was from the Planning Commission. Zoning Administrator Marston stated that their recommendation to the Board was to deny the permit.
Action, Information: A. Request by Kevin L. Brown, owner, for a Conditional Use Permit to allow construction of a multi-unit dwelling on property zoned A-1, Agriculture. The property is shown as Tax Map Parcel # 6-(1)-5-H and is located on Lone Walnut Road.
Motion to deny the request by Kevin L. Brown, owner, for a Conditional Use Permit to allow construction of a multi-unit dwelling on property zoned A-1, Agriculture. This motion is made in due consideration of the public health and safety, the general welfare of the community, public necessity, convenience, and in the exercise of good zoning practices and in pursuant to the body’s statutory authority.
Motion by: James W. Brann, second by: AC Fisher, Jr.
Final Resolution: Motion Carried
Aye: Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr.
Nay: James M. Long
Supervisor Williams stated that he’d like to see Mr. Brown find another parcel of land in the County to put these apartments on.
Action, Information: B. To consider amending the Northumberland County Code, Chapter 68; Fee Schedule, §68-1 Schedule of permit and other fees. The proposed amendment
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would allow the Northumberland County Board of Supervisors to adopt by Resolution the fee schedule on an annual basis and to modify such fee schedule at any time during the fiscal year to cover costs.
County Administrator Tadlock explained that there was one modification as staff was going through the fee schedule. All fees except one could be amended by resolution, and that’s the court security fee. The court security fee is required to remain as a part of the ordinance. Public Hearing Open.
No comments were made.
Public Hearing Closed.
Motion to approve the amendment to the Northumberland County Code, Chapter 68; Fee Schedule, §68-1 Schedule of permit and other fees. The amendment will allow the Northumberland County Board of Supervisors to adopt by Resolution the fee schedule on an annual basis and to modify such fee schedule at any time during the fiscal year to cover costs.
Motion by: Chip Williams, second by: James M. Long.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: C. To consider an amendment to the fiscal year 2025 budget. This budget amendment is for the purpose of budgeting/appropriating monies for grants, reimbursements, additional personnel, Auditing Costs, Opioid Settlement Monies, Sheriff’s Office, and Emergency Services.
County Administrator Tadlock provided the Board with a breakdown of those appropriations. Public Hearing Open.
No comments were made.
Public Hearing Closed.
A RESOLUTION TO AMEND THE FISCAL YEAR
2024-2025 BUDGET
IN THE AMOUNT OF $3,442,845.58
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WHEREAS, Section 15.2-2507 of the Code of Virginia provides that a locality may amend its budget to adjust the aggregate amount appropriated; however, any such amendment which exceeds one percent of the total expenditures in the adopted budget must be accomplished by publishing a notice of a meeting and a public hearing in the newspaper and that such notice shall state the governing bodies intent to amend the budget; and
WHEREAS, on June 21, 2024, the Northumberland County Board of Supervisors voted 4:1 to adopt the fiscal year 2024-25 budget in the amount of $50,201,732, and
WHEREAS, the FY25 budget is to be increased by $3,442,845.58 due to grants,
reimbursements, carry-over funds from fiscal year 24, and opioid settlement funds;
NOW THEREFORE BE IT RESOLVED, by the Northumberland County Board of
Supervisors pursuant to the authority granted in the Code of Virginia, that the Northumberland County 2024-2025 Budget be amended by $3,442,845.58, and the following monies be appropriated and/or budgeted as follows:
National Opioid..................................................................…….. $ 100,973.62 Emergency Services........ …………………...………………… $ 801,072.59
Sheriff's Office…....................................………………………. $ 137,798.98
Electoral Board…..…......…....................................................….. $ 12,105.00 Auditing Services…........................………………..…………… $ 102,724.25
General Properties…..................................................................... $ 37,564.59 Circuit Court................................................................................ $ 4,878.86 ARPA Carryover........................................................................... $ 591,163.00 School Division...............….......................................................... $ 1,189,653.45 Grants………........................…..................................................... $ 430,911.24 Social Services......................…..................................................... $ 34,000.00 TOTAL…..................................................................................... $ 3,442,845.58 TO BE BUDGETED / PREVIOUSLY APPROPRIATED
Line Item Description TOTAL
Emergency Services: Total $5,509.06
(Appropriated 7/11/2024)
10-3203-1001 Salaries- Certification Increase $5,509.06
Electoral Board: Total $12,105 (Appropriated
on 7/11/2024)
Reimbursement for Presidential
10-1301-7002 Primary $12,105.00
ARPA Funding: Total $590,912.72
(Appropriated on 8/8/2024)
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ARPA Funding- Carryover FY24
45-3507-8102 to FY25 $590,912.72
Commissioner of the Revenue: Total
$3,239.00 (Appropriated on 8/8/2024)
Forestry Grant- Carryover FY24
10-1209-8006 to FY25 $3,239.00
National Opioid Settlement Funds: Total
$79,706.18 (Appropriated on 8/8/2024)
National Opioid- Carryover FY24
47-5102-3200 to FY25 $79,706.18
National Opioid Settlement Funds: Total
$12,925.76 (Appropriated on 8/8/2024)
National Opioid Settlement
47-5102-3200 Funding $12,925.76
Circuit Court Clerk: Total $4,878.86
(Appropriated8/8/2024)
10-2106-1001 Salaries $3,879.00
10-2106-2001 FICA $296.74
10-2106-2002 VRS $499.62
10-2106-2003 Life Insurance $45.77
10-2106-2006 Short/Long Term Disability $21.96
10-2106-2007 VRS-Hybrid Contrib. $135.77
School: Total $7,283.04 (Appropriated
9/12/2024)
30-6000-6100 VTSS $7,283.04
School: Total $426,538.72 (Appropriated
9/12/2024)
30-6000-6400 New Construction Funds $125,412.00
30-6000-6600 New Construction Funds $301,126.72
School: Total $205,937.69 (Appropriated
9/12/2024)
30-6000-6100 ESSER III Unfinished Learning $51,617.69
30-6000-6600 ESSER III Unfinished Learning $154,320.00
Sheriff’s Office: Total $6,461.94 (Appropriated
9/12/2024)
10-3102-3012 Insurance Reimbursement $303.40
10-3102-1111 Payroll Reimbursement (FBI) $445.49
10-3102-3012 Insurance Reimbursement $1,593.29
10-3102-5805 Computer $3,758.68
10-3102-5805 Payroll Reimbursement (FBI) $361.08
Emergency Services: Total $16,884.40
(Appropriated 9/12/2024)
10-3203-5605 Distribution-Special Funds $16,884.40
Sheriff’s Office: Total $385.00 (Appropriated
10/10/2024)
10-3102-1006 Security Athletic Events $385.00
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General Properties: Total $29,647.50
(Appropriated 10/10/2024)
10-4302-3004 Repairs & Equipment $29,647.50
Emergency Services: Total $60,300.00
(Appropriated 10/10/2024)
10-3202-5605 Distribution- Special Funds $60,300.00
National Opioid Settlement Funds: Total
$5,421.51 (Appropriated on10/10/2024)
National Opioid Settlement
47-5102-3200 Funding $5,421.51
School: Total $549,894.00 (Appropriated
11/14/2024)
30-6000-6007 School Nutrition Carryover $396,360.49
School Security Equipment
30-6000-6600 Program $151,195.51
30-6000-6200 Vision Screening $2,338.00
Sheriff’s Office: Total $848.10 (Appropriated
11/14/2024)
10-3102-1111 Payroll Reimbursement (FBI) $209.60
10-3102-5409 Purchase of Guns $428.50
10-3102-1006 Security Athletic Events $210.00
National Opioid Settlement Funds: Total
$2,813.83 (Appropriated on11/14/2024)
National Opioid Settlement
47-5102-3200 Funding $2,813.83
Animal Control: Total $57.00 (Appropriated
on11/14/2024)
10-3501-5802 Spay & Neuter Distribution $57.00
Emergency Services: Total $5,000.00
(Appropriated on11/14/2024)
Payment to Navy- Regional
10-3506-7002 Radio $5,000.00
General Properties: Total $7,917.09
(Appropriated 11/19/2024)
Contractual Services- Mold
10-4302-3100 Remediation $7,917.09
Economic Development: Total $250.28
(Appropriated 11/19/2024)
10-8105-8506 ARPA Tourism Funding $250.28
Sheriff’s Office: Total $1,505 (Appropriated
12/12/2024)
10-3102-1111 Security Athletic Events $1,505.00
Emergency Services: Total $438,513.00
(Appropriated on12/12/2024)
Transfer EMS Billing to General
10-9103-7029 Fun- Amb. $438,513.00
Sheriff’s Office: Total $93,549.40
(Appropriated 1/9/2025)
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10-3102-5409 Purchase of Body Cameras $93,402.00
10-3102-3012 Purchase of Guns $147.40
Emergency Services: Total $232,676.21
(Appropriated on 1/9/2025)
10-3203-5409 LifePak 35 Monitors $167,676.21
Transfer of Funds to cover
10-3203-1003 overtime $65,000.00
Legislative Audit: Total $74,984.00
(Appropriated on1/9/2025)
10-1206-3003 UHY Costs $74,984.00
Commissioner of the Revenue: Total
$12,500.00 (Appropriated on 2/13/2025)
10-1209-8006 Forestry Grant $12,500.00
Social Services: Total $34,000.00
(Appropriated on2/13/2025)
10-5302-6002 CSA additional costs $34,000.00
Emergency Services: Total $42,189.92
(Appropriated on 2/13/2025)
10-3506-5200 NG911 Reimbursement $28,996.00
10-3506-7002 Capital Outlay $13,193.92
National Opioid Settlement Funds: Total
$106.34 (Appropriated on 2/13/2025)
National Opioid Settlement
47-5102-3200 Funding Interest $106.34
Board of Supervisors: Total $400,000.00
(Appropriated on 2/13/2025)
Carryover VMRC Grant FY24 to
10-1101-8006 FY25 $400,000.00
Legislative Audit: Total $27,740.25
(Appropriated on2/13/2025)
10-1206-3003 Rodefer Moss Costs $27,740.25
Sheriff’s Office: Total $35,049.54
(Appropriated 2/13/2025)
10-3102-1006 Security Athletic Events $227.50
10-3102-3012 Insurance Reimbursement $200.00
10-3102-5414 AED RSAF Grant $13,101.96
10-3102-5409 Axon Enterprises/Taser $14,623.20
10-3102-6004 Axon Training/Tasers $2,500.00
10-3102-5503 Travel (Det. Smith) $4,396.88
Health & Welfare: Total $15,115.24
(Appropriated on2/13/2025)
10-5302-5625 Litter Grant $15,115.24
TOTAL TO BE BUDGETED & PREVIOUSLY
APPROPRIATED $3,442,845.58
Adopted and enacted this 13th day of March, 2025.
Page 22
Motion to approve the budget amendment resolution as presented.
Motion by: Chip Williams, second by: James M. Long.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. **The Board of Supervisors convened into closed meeting at this time. See Section 8. Items Related to Closed Meeting.
10. Closing of Meeting
Action: A. Adjournment
Motion to adjourn.
Motion by: James W. Brann, second by: Chip Williams.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr.