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Board of Supervisors Meeting - Aug 13 2026 Minutes
Thursday, August 13, 2026 at 5:30 PM
220 Judicial Pl. Heathsville, VA 22473
Members Present: James Long, James Brann, Chip Williams, Al Fisher, Keith Harris
Staff Present: County Administrator Tadlock, Assistant County Administrator Drew Basye, Administrative Assistant Diana Williams, Finance Operations Specialist I Morgan Wilson, IT Technician Carl Hayden
1. Opening of Meeting 5:30 P.M.
A. Invocation - Pastor Lee Farmer of Coan Baptist Church
Pastor Lee Farmer led the invocation.
B. Pledge of Allegiance
Mr. Charles H. Williams, III led us in the Pledge of Allegiance.
C. Approval of Agenda
Mr. Tadlock made the board aware that VDOT will not be present at tonight's meeting.
Motion to approve the agenda for today's meeting with the revisions suggested by Mr. Tadlock.
Moved by: Keith Harris; seconded by: James Long
Aye: James Long, James Brann, Chip Williams, Al Fisher, and Keith Harris
Motion Carried 5-0
2. Approval of Minutes
A. July 9, 2026 Regular Meeting
Motion to approve the minutes from the regular meeting on July 9, 2026.
Moved by: Keith Harris; seconded by: James Long
Aye: James Long, James Brann, Chip Williams, Al Fisher, and Keith Harris
Motion Carried 5-0
3. Presentations
A. Resolution - Mrs. Gail Dungan, Chief Deputy Treasurer Retirement
Resolution_Retirement_Dungan.pdf
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Motion to approve the resolution recognizing former Chief Deputy Treasurer Mrs. Gail Dungan as presented.
Moved by: Chip Williams; seconded by: Al Fisher
Aye: James Long, James Brann, Chip Williams, Al Fisher, and Keith Harris
Motion Carried 5-0
B. Resolution - Mr. Charles H. Williams, III Planning Commission Member, District V Charles Williams Planning Commission.pdf
Motion to approve the resolution recognizing Mr. Charles H. Williams, III Planning Commission Member, District V as presented.
Moved by: Keith Harris; seconded by: Al Fisher
Aye: James Long, James Brann, Chip Williams, Al Fisher, and Keith Harris
Motion Carried 5-0
C. Update from Virginia Department of Transportation
Northumberland BOS Report 8-2026.pdf
D. Update from Northumberland County Public Schools
August 2026 Finance Exec Summary (1).docx July 2026 check register.pdf July 2026 EFT register.pdf July 2026 exp report.pdf
Superintendent Leslie provided an update to the Board regarding the New Beginnings Academy, the breaking ground of the playground, and the new school bus. The full presentation can be accessed in the attachments.
Supervisor Long asked about the vacancies in the school system.
Superintendent Leslie stated that they have all of their positions filled but they are continuously doing interviews.
Mrs. Kimberly Hall-Deans, Interim Finance Director, provided a finance update to the Board regarding new fiscal year processes, a revised chart of accounts, and the start of monthly meetings with the Superintendent, Finance Director and Division Leads in August. The Finance Staff is requesting to revise the FY26 appropriation for the school nutrition budget pending final analysis of the FY26 revenue figures. They are also reviewing the FY25 drafted audit and working with the IRS on resolving tax issues. Furthermore, Mrs. Kimberly Hall-Deans is doing an analysis of data for the state ASR reporting, developing a plan of action for the nutrition funding, a plan of action for the VRS retirement commission as well as a plan of action for the Anthem payment submissions.
E. Middle Peninsula Northern Neck Behavioral Health - FY27 Performance Contract Amendments
Resolution - Northumberland.pdf
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Ms. Amanda Campagnola, Executive Director of the Middle Peninsula Northern Neck Behavioral Health, stated that they are required to come to the board and ask for approval of the FY27 Performance Contract Amendments as well as the resolution. A summary of the amendments can be found in the attachments.
Motion to adopt the resolution approving the FY26-27 Community Services performance contract as amended.
Moved by: Keith Harris; seconded by: Chip Williams
Aye: James Long, James Brann, Chip Williams, Al Fisher, and Keith Harris
Motion Carried 5-0
F. Anti-Litter Committee Annual Report
Annual Report to BoS 8 13 2026_sm_edit2.pdf
County Planner, Stuart McKenzie and Anti-Litter Committee Member, Glenda Lowery presented the Anti-Litter Committee Annual Report to the Board. The full report can be accessed in the attachments. Ms. Lowery made the Board aware of their current vacancies on the committee.
G. John Kost - Twice a Year Tax Billing
Mr. John Kost presented the benefits and challenges related to twice a year tax billing in the County. He also summarized what our neighboring counties do in reference to their billing. His full presentation can be accessed in the attachments. Chairman Brann requested to hear from the Commissioner of Revenue and the County Treasurer on the twice a year tax billing.
Treasurer, Pam King, stated that there is a lot of confidential information in the office and they need to be cautious about who has access to it.
Vice Chairman Williams asked what their thought process is with removing the DMV services in that office.
Treasurer King stated that they would have to remove DMV services. They would not be able to operate efficiently with two tax times along with the DMV and other duties.
Supervisor Long asked if they had thought about asking High School seniors to help in the office due to the additional workload.
Commissioner of Revenue, Todd Thomas talked about the confidentiality of the citizens' information.
Vice Chairman Williams questioned if the Treasurer agreed with or has any discrepancies with the benefits or challenges in the presentation.
Commissioner of Revenue, Mr. Thomas stated in talking with their software administrator for Daveware, it will be a challenge to retain 20 years of history in the real-estate files and 5 years from the personal property file. Twice a year tax billing will double those files. He explained that the software administrator is retiring so they must move forward with new software.
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Treasurer King stated that tax time drains the department with just once per year billing. Twice per year would be dreadful for the department.
Keith Harris asked how other counties manage the twice a year tax issue. Treasurer King stated that the other counties have more staff.
Chairman Brann asked about putting together a budget for staff time and additional salaries.
Vice Chairman Williams would like to hear from the public on twice a year tax billing.
Treasurer King mentioned that there would be two different tax rates so the calculation of the bills would be much more difficult per the software administrator.
Treasurer King recommended that the citizens be polled because they are the ones that need to make the decision.
County Attorney Gregory reminded the Board that they considered twice a year tax billing back in 2024. The County prepared a draft ordinance, and at the time they decided not to move forward. If the Board decides to move forward with twice a year tax billing in conjunction with the constitutional officers, they could do so by ordinance, but a public hearing would have to be held.
County Administrator, Mr. Tadlock, agreed with County Attorney Gregory and suggested taking a look at all the comments made tonight over the next couple months, consider their options for a new software and get additional information. Chairman Brann suggested forming a committee to discuss twice a year tax billing in the County and the Board would bring this back up in a couple of months. He suggested the Commissioner of Revenue, the Treasurer, Supervisor Harris, the County Administrator and/or his designee, the Assistant County Administrator serve on that committee.
H. Land Use Discussion
Commissioner of Revenue, Todd Thomas recommended that the Board make no changes to the Land Use Program at this time.
Chairman Brann asked when the best time is to revisit adjusting Land Use rates if the Board so chooses.
Mr. Thomas suggested before the next reassessment and recommended the Board consider having reassessments more frequent than every six years so there is not such a large increase in property values. The County should consider having a reassessment every four years.
I. John Kost - Comprehensive Plan Citizen Survey
Northumberland County - The Pillars of Growth Community Questionnaire (Page 1 of 4).pdf
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Mr. John Kost presented the Comprehensive Plan Citizen Survey and asked that the Board consider moving forward with posting the survey on the County website for citizen feedback. The survey can be found in the attachments.
Motion to approve the Comprehensive Plan Citizen Survey as presented to the Board.
Moved by: Keith Harris; seconded by: Al Fisher
Aye: James Long, James Brann, Chip Williams, Al Fisher, and Keith Harris
Motion Carried 5-0
**Chairman Brann requested a 10 minute recess.
4. County Administrators Report
A. Building Permit Report
B. Re-appointment - Mr. Clarence Dameron, Anti-Litter Committee District III
Motion to approve the re-appointment of Mr. Clarence Dameron, Anti Litter Committee District III.
Moved by: James Long; seconded by: Keith Harris
Aye: James Long, James Brann, Chip Williams, Al Fisher, and Keith Harris
Motion Carried 5-0
C. Appointment - Planning Commission, District I
Motion to approve the appointment of Mr. Mike Bryant as the District I Planning Commission member.
Moved by: Chip Williams; seconded by: Keith Harris
Aye: James Long, James Brann, Chip Williams, Al Fisher, and Keith Harris
Motion Carried 5-0
D. Resolution - Appropriating FY27 Funds for Lampkintown Road Housing
Rehabilitation Project
Rehabilitation Project Appropriation Resolution.pdf
County Administrator, Mr. Tadlock, reminded the Board that they held two required public hearings regarding this project, and the last one was held on August 14, 2025. The Board adopted the resolution to move forward in applying for the DHCD funds in the amount of $1,009,778.00. With that grant the County put up $3,200.00 in funding for waiving permit fees so the total grant amount is $1,012,978.00. The project will assist 16 low to moderate income individuals living in five homes and includes rehabilitation for two homes and substantial reconstruction of three homes. The County has received the grant funding on a reimbursement basis, so this will need to be included in the County budget and a supplemental appropriation as well as a budget amendment will be required due to the amount. Mr. Tadlock recommended that the Board consider holding a public hearing at the September regular Board meeting.
The Board agreed to advertising for a public hearing at the September meeting.
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E. Resolution - Lampkintown Road Housing Rehabilitation Program Adoption and Appointment of Board
Rehabiliation Proj Adoption of Program and Appt of Board Resolution.pdf County Administrator Mr. Tadlock stated the project management for this grant requires the establishment of a Housing Rehabilitation Board to oversee the implementation of the program and the grant. There are certain criteria in order to serve on the Board, one of which require the County Administrator and a Board member to serve on that Board. Mr. Tadlock recommended the Board consist of himself, Mr. Basye, Assistant County Administrator, Supervisor Long, Building Official, Jerry Rushing and citizen representative, Melissa Bunns-Carter. The Board agreed to the appointment as recommended.
Motion to approve the appointment of the board for the Lampkintown Road Housing Rehabilitation Program to oversee the implementation of the program and grant as presented.
Moved by: Al Fisher; seconded by: Chip Williams
Aye: James Long, James Brann, Chip Williams, Al Fisher, and Keith Harris
Motion Carried 5-0
Motion to approve the Lampkintown Road Housing Rehabilitation Program design as it establishes the required local framework to implement the CDBG funded housing rehabilitation project in compliance with the DHCD requirements.
Moved by: Chip Williams; seconded by: James Long
Aye: James Long, James Brann, Chip Williams, Al Fisher, and Keith Harris
Motion Carried 5-0
F. Supplemental Appropriation - Sheriff's Department
Sheriff Appropriation.pdf
Motion to approve the Supplemental Appropriation from 10-1800-189917 to 3102- 5409 in the amount of $2,800.00 for the Sheriff's Department.
Moved by: Chip Williams; seconded by: James Long
Aye: James Long, James Brann, Chip Williams, Al Fisher, and Keith Harris
Motion Carried 5-0
G. Sheriff's Office Grant Acceptance Request - HEAT Equipment Grant
HEAT Grant Info.pdf
Mr. Tadlock notified the Board that the Sheriff's office has been awarded the HEAT Equipment Grant, so they are requesting the Board's consideration in allowing them to move forward with accepting the grant.
Chairman Brann asked if there would be any reoccurring costs associated with this grant.
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Sheriff Beauchamp stated this is a subscription cost for their database.
Motion to authorize the Sheriff's Department to move forward in accepting the HEAT Equipment Grant.
Moved by: Keith Harris; seconded by: Al Fisher
Aye: James Long, James Brann, Chip Williams, Al Fisher, and Keith Harris
Motion Carried 5-0
H. Emergency Operations Plan
EMS Chief Chris Bailey stated that the Emergency Operations Plan is required by state code and requires each jurisdiction to have a comprehensive Emergency Operations Plan in terms of hazard mitigation and other items. The EOP can be accessed in the attachments.
Chairman Brann asked if each ESF had been signed off on by the responsible party. Chief Bailey explained that no physical signatures have been collected as he wanted to present this to the Board first. Mr. Bailey stated that the plan will need approval by the September regular meeting so it is effective by the last day of September.
Chairman Brann wants to make sure that all parties involved are aware of the plan before the Board approves it. He asks that physical signatures be on the plan before the Board moves forward with approval.
I. Emergency Services Grant Request - VDEM Radiological Emergency Preparedness Program
FY27 VDEM REPP Grant Processing Form.docx
Chief Bailey requested that the Board authorize Emergency Services to apply to the VDEM Radiological Emergency Preparedness Program Grant as there is no local match required.
Motion to authorize Emergency Services to apply for the VDEM Radiological Emergency Preparedness Program.
Moved by: Keith Harris; seconded by: Chip Williams
Aye: James Long, James Brann, Chip Williams, Al Fisher, and Keith Harris
Motion Carried 5-0
J. Emergency Services Grant Request - RSAF Fall Grant - VAOEMS
Fall 2026 RSAF Grant Processing Request Form.docx
Chief Bailey requested that the Board consider authorizing Emergency Services to apply for the RSAF Fall Grant as they will be using the funds to replace one of the medic units. Currently they have four ambulances, two in reserve status and two in the frontline status. Chief Bailey reminded that Board that they have one on order that should hit production in January. He explained that this is a 50-50 grant so there will be a local match required that they propose to come from EMS billing monies. The grant information can be accessed in the grant processing request
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form found in the attachments. The current application has to be submitted by September 15, 2026 with funding being available by the January 1, 2027. Supervisor Keith Harris asked about the current units' mileage and about the balance in the EMS billing fund.
Chief Bailey stated as of August 3, 2026, the balance was $815,456.31. Supervisor Keith Harris asked what else that fund is used for.
Chairman Brann stated that the fund is used for EMS supplies and equipment. Supervisor Harris asked if the money is required beforehand or upon delivery. Chief Bailey stated that the money would be required at the time of delivery. County Administrator Tadlock clarified for the Board that the request is for authorization to apply for the grant, not to purchase the medic unit at this time. Chairman Brann asked how the board would like to proceed.
Motion to authorize Emergency Services to apply for the Fall RSAF 50-50 grant.
Moved by: Al Fisher; seconded by: James Long
Aye: James Long, James Brann, Chip Williams, Al Fisher, and Keith Harris
Motion Carried 5-0
K. Old Courthouse HVAC Quotes
Vice Chairman Williams asked if they are comparing apples for apples in this bidding process.
Chairman Brann stated that they all seem to be three-ton units.
County Administrator Tadlock explained the warranties on each unit for the Board.
Motion to move forward with the quote from Comfort Consultants for the Old Courthouse HVAC unit in the amount of $11,328.00.
Moved by: Chip Williams; seconded by: James Long
Aye: James Long, Chip Williams, Al Fisher, and Keith Harris
Abstain: James Brann
Motion Carried 4-0
L. Discussion on County Properties
EDC Feb Briefing to BOS(Final) .pptx Poor House Tract Phase I Presentation Final(26May26).pptx
1st_set_county_owned_properties_less_the_Five_PC_recommended_sm.pdf
2nd_set_county_owned_properties_less_the_Five_PC_recommended_sm.pdf
PC_recommended_Five_Co_Owned_Properties_Investigate_Selling_sm.pdf
Summary_Maps_PC_Analysis_Co_Owned_Properties.pdf
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County Attorney Gregory researched and found several localities that have provided an RFP for timbering services. Samples of these are included in the Board's packet.
In reference to the HVAC quote approval, Chairman Brann stated that they need to put something in place that allows the purchase of items without waiting a month for board approval.
County Administrator Tadlock stated that he and Mr. Basye have been discussing modifying the small purchase policy to allow the County Administrator to make purchases in emergency situations. He stated that staff will put together some draft language in relation to this and also suggested having a special meeting in a couple of weeks to discuss the revenue anticipation note, if that is acceptable for the Board.
County Administrator Tadlock stated that he had some additional information on County properties and asked if the Board wanted to discuss it at this time. Chairman Brann stated that he would like to have some time to review the information and asked that it be put on the agenda for next month.
M. CIP/Budget Calendar
CIP_calendar_FY28_32.docx
County Administrator Tadlock stated that the CIP process would start this month and conclude in December per the calendar attached. He stated that it's a faster paced process for the CIP projects if that is acceptable for the Board.
Motion to approve the CIP/Budget Calendar for FY 28 - 32.
Moved by: Keith Harris; seconded by: James Long
Aye: James Long, James Brann, Chip Williams, Al Fisher, and Keith Harris
Motion Carried 5-0
N. Callao Hometown Community Association Waiver of Permit Fees Request. County Administrator Tadlock stated that the last item on the agenda is the request from the Callao Hometown Community Association to waive all land use permitting fees for their park project. Their request is attached.
Motion to waive permit fees associated with the land use permitting for Callao Hometown Community Association as requested.
Moved by: James Brann; seconded by: Keith Harris
Aye: James Long, James Brann, Chip Williams, Al Fisher, and Keith Harris
Motion Carried 5-0
O. Other County Administration Items
P. Department Agency Monthly Updates
EDC Monthly Report July 2026.pdf Treasurer Report.pdf Zoning Monthly
Report 07-2026.pdf Library Report BOS August 2026.pdf County Admin
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Report.pdf DSS and CSA Reports.pdf
County_Planner_Monthly_Report_July_2026.pdf
5. Committee Reports
Supervisor Harris asked about how school was going regarding traffic control. Sheriff Beauchamp explained their obstacles such as his deputies not being seen and stated that he and Major Allen will continue to push for a stop light at the intersection of Academic Lane and Northumberland Highway.
6. Board of Supervisor Items
A. Approval of Check Register
August 2026 BOS Monthly Check Register and EFT Registers.pdf August 2026 Voucher Transactions Report by Account Code.pdf
Motion to approve the August check register in the amount of $545,112.34.
Moved by: James Long; seconded by: Al Fisher
Aye: James Long, James Brann, Chip Williams, Al Fisher, and Keith Harris
Motion Carried 5-0
Supervisor Harris stated that VDOT needs to address the back roads as far as weeds growing up and cars not being able to see around stop signs, etc. He also directed staff to reach out to Dominion, Verizon, and Breezeline about the lack of maintaining their lines.
Supervisor Fisher hopes that VDOT will address the Johnson grass, which is illegal in Northumberland County. He also stated that he is continuing to work with Mr. Tadlock on the County's Dog Ordinance.
Supervisor Long asked Mr. Tadlock to contact VDOT regarding mowing needed at 647 Hull Neck Rd.
Vice Chairman Williams stated that he'd like the Board to consider using a County property, if suitable, for dredge spoils because they are having issues getting clearance from all the proper individuals dredging the jetties.
Chairman Brann received a call from a citizen stating that Verizon is doing way with landlines. Chairman Brann requested that Mr. Tadlock call Verizon and have them educate the Board on why they are doing away with landlines and ask what suggestions they have for citizens that do not have good cell service in their homes. He also stated that Dominion and Northern Neck Electric are applying for price increases again and wants to know what there reasoning is.
Supervisor Long asked Mr. Tadlock to look at the potholes at the solid waste site located in Ditchley.
B. Board Comments
7. Public Comments (4 MINUTE TIME LIMIT)
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Ms. Neada Corbin stated that VDOT installed a ditch for water run off at 84 Chambers Lane and they are required to maintain it, however they are not. She explained they had a wash out and VDOT repaired the ditch and installed a pipe, but they didn't run the pipe all the way back to the woods, so all the run off is going into her yard. Ms. Corbin stated that she has been calling VDOT since 2024 to fix the problem but has had no response.
Chairman Brann said that he talked to VDOT and they were supposed to send out an environmental specialist to take a look at the problem. So far they have not. Chairman Brann asked Mr. Tadlock to call Mr. Beale and let him know that Ms. Corbin was present at the meeting and discussed her ongoing concern.
8. Public Hearings 7:00 P.M. (NO PUBLIC HEARINGS SCHEDULED)
9. Items Related to Closed Meeting
A. Convene into Closed Meeting § 2.2-3711 A(1),(8),(29)
Motion to Action: A. Convene into Closed Meeting: convene into closed meeting as permitted by Virginia Code Section 2.2-3711 (A)(1),(8),(29);1. Discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body; and evaluation of performance of departments or schools of public institutions of higher education where such evaluation will necessarily involve discussion of the performance of specific individuals. Any teacher shall be permitted to be present during a closed meeting in which there is a discussion or consideration of a disciplinary matter that involves the teacher and some student and the student involved in the matter is present, provided that the teacher makes a written request to be present to the presiding officer of the appropriate board. Nothing in this subdivision, however, shall be construed to authorize a closed meeting by a local governing body or an elected school board to discuss compensation matters that affect the membership of such body or board collectively. 8. Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. Nothing in this subdivision shall be construed to permit the closure of a meeting merely because an attorney representing the public body is in attendance or is consulted on a matter. 29. Discussion of the award of a public contract involving the expenditure of public funds, including interviews of bidders or offerors, and discussion of the terms or scope of such contract, where discussion in an open session would adversely affect the bargaining position or negotiating strategy of the public body.
Moved by: Keith Harris; seconded by: James Long
Aye: James Long, James Brann, Chip Williams, Al Fisher, and Keith Harris
Motion Carried 5-0
B. Reconvene into Open Meeting
Motion to reconvene into open session.
Moved by: Keith Harris; seconded by: James Long
Aye: James Long, James Brann, Chip Williams, Al Fisher, and Keith Harris
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Motion Carried 5-0
C. Certification of Closed Meeting
Motion that the Northumberland Board of Supervisors return to Public Meeting and certify by roll call vote that only public business matters lawfully exempted from open meeting requirements by the Virginia Freedom of Information Act, and as were identified in the motion convening the closed meeting were heard, discussed or considered during the closed meeting. The vote on the motion was passed by a roll call vote as follows: Aye: Keith Harris, AC Fisher, Jr., James M. Long, James W. Brann, Charles H. Williams
Moved by: Keith Harris; seconded by: James Long
Aye: James Long, James Brann, Chip Williams, Al Fisher, and Keith Harris
Motion Carried 5-0
D. Action Taken from Closed Meeting, Salary Adjustment
Motion to approve a salary adjustment increase for employee number 10177 in the amount of $5,000.00 effective August 1, 2026.
Moved by: Chip Williams; seconded by: Al Fisher
Aye: James Long, James Brann, Chip Williams, Al Fisher, and Keith Harris
Motion Carried 5-0
10. Closing of Meeting
A. Adjournment
The Board scheduled a special meeting for Monday, August 24, 2026 at 5:30 p.m.
Motion to adjourn.
Moved by: Keith Harris; seconded by: Chip Williams
Aye: James Long, James Brann, Chip Williams, Al Fisher, and Keith Harris
Motion Carried 5-0
Board Clerk - E. Luttrell Tadlock