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Regular Meeting (Thursday, September 11, 2025)
Northumberland County, Virginia
Members Present:
James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Other Staff Present:
Mr. Luttrell Tadlock, County Administrator
Mr. Drew Basye, Assistant County Administrator
Ms. Morgan Wilson, Executive Assistant
Mr. Carl Hayden, IT Technician
Ms. Mary Dodson, Bookkeeper & Benefits Administrator
Mr. Eric Gregory, County Attorney
The regular monthly meeting was convened by Chairman Haynie and held at the
Northumberland Courthouse located at 220 Judicial Place, Heathsville, VA 22473.
1. Opening of Meeting 5:30 P.M.
Procedural: A. Invocation - Pastor Lee Farmer
Pastor Lee Farmer led the invocation.
Procedural: B. Pledge of Allegiance
Vice Chairman Brann led us in the Pledge of Allegiance.
Action: C. Approval of Agenda
Chairman Haynie suggested moving the Virginia Department of Transportation ahead of the Davenport Update on the agenda.
Motion to approve the agenda with the revisions suggested by Chairman Haynie.
Motion by: James W. Brann, second by: James M. Long.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr.
2. Approval of Minutes
Action, Minutes: A. August 14, 2025 Regular Meeting
Motion to approve the minutes from the regular meeting on August 14, 2025.
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Motion by: James M. Long, second by: James W. Brann.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr.
3. Presentations
Action, Information: A. Resolution - First Responders Day
Motion to approve the resolution in honor of First Responders Day as presented. NORTHUMBERLAND COUNTY
FIRST RESPONDERS DAY RESOLUTION
WHEREAS, first responders often risk their lives and safety in the performance of their duties; and
WHEREAS, first responders are our first and best defense against all emergencies that threaten our community; and
WHEREAS, first responders are highly trained, specialized workers who contribute their excellent skills for the public good; and
WHEREAS, first responders sacrifice much of their personal time with family and friends to ensure the safety of their community; and
WHEREAS, first responders, whether career or volunteer, selflessly provide a vital public service for the Northumberland community; and
NOW THEREFORE BE IT PROCLAIMED ON THE 11TH DAY OF SEPTEMBER
THAT THE, Northumberland County Board of Supervisors, as does the State of Virginia, recognizes FIRST RESPONDERS DAY and hereby thanks Callao Volunteer Rescue Squad, Mid-County Volunteer Rescue Squad, Northumberland Rescue Squad, Callao Volunteer Fire Department, Fairfields Volunteer Fire Department, Smith Point Sea Rescue, Northumberland Sheriff’s Office, Northumberland Department of Emergency Services, and other organizations in the public safety sector for their service and sacrifice to our community.
Adopted: September 11, 2025
Motion by: James W. Brann, second by: James M. Long.
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Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: B. Resolution - Fire Prevention Week
Motion to approve the resolution in honor of Fire Prevention Week as presented. RESOLUTION
FIRE PREVENTION WEEK
WHEREAS, each year since 1922, Fire Prevention Week is observed to commemorate the Great Chicago Fire that took place on October 8, 1871; and
WHEREAS, Fire Prevention Week is the longest-running public health and safety observance in our country; and
WHEREAS, we recognize the efforts of all firefighters, fire service agencies, and other first responders that aid in preventing and combating fire dangers; and
WHEREAS, we thank them for their dedication, sacrifice, hard work, and for putting their lives on the line for the sake of our community; and
WHEREAS, the 2025 Fire Prevention Week theme, “Charge into Fire Safety: Lithium-Ion Batteries in Your Home” strives to better educate the public about how to buy, charge, and dispose of lithium-ion batteries safely; and
THEREFORE, The Northumberland County Board of Supervisors do hereby proclaim October 5-11, 2025, as Fire Prevention Week and urge all citizens of Northumberland County understand how to properly buy, charge, and dispose of lithium-ion batteries safely.
Adopted: September 11, 2025
Motion by James W Brann, second by James M Long.
Final Resolution: Motion Carried
Aye: James M Long, Richard F Haynie, James W Brann, Chip Williams, AC Fisher Jr Action, Information: C. Proclamation - Star-Spangled Banner Day
Motion to approve the proclamation in honor of Star-Spangled Banner Day as presented.
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Proclamation
Star-Spangled Banner Day
WHEREAS, “The Star-Spangled Banner”, our National Anthem, was written during the War of 1812; and
WHEREAS, on September 14, 1814, in Baltimore, Maryland, at the Battle of Fort McHenry, Francis Scott Key witnessed the bombardment of Fort McHenry while being held on a British ship; and
WHEREAS, the following morning, upon seeing the American Flag still flying over Fort McHenry, Mr. Key was inspired to write a poem that was titled, “Defense of Fort McHenry.” This poem was later set to music and renamed “The Star-Spangled Banner”; and
WHEREAS, by congressional resolution signed by President Herbert Hoover, “The Star-Spangled Banner” became the National Anthem of the United States of America on March 3, 1931; and
WHEREAS, millions of Americans cherish and respect the words and music of “The Star-Spangled Banner”; and
WHEREAS, holidays, sporting and public events begin with the singing or playing of the National anthem as reaffirmation of patriotism and love of country; and
WHEREAS, the National Society United States Daughters of 1812 and the Virginia Society United States Daughters of 1812 in Northumberland County Virginia calls for a day to observe the historical significance of the “The Star-Spangled Banner” and to celebrate the words that Francis Scott Key penned in 1814:
NOW, THEREFORE, I, Richard Haynie, Chair of the Northumberland County Board of Supervisors, of the Commonwealth of Virginia do hereby proclaim September 14th as STAR-SPANGLED BANNER DAY
IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the
Northumberland County Virginia to be affixed this 11th day of September of the year of our Lord two thousand twenty-five.
Motion by Chip Williams, second by James M Long.
Final Resolution: Motion Carried
Aye: James M Long, Richard F Haynie, James W Brann, Chip Williams, AC Fisher Jr
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Action, Information: D. Proclamation - Constitution Week
Motion to approve the proclamation in honor of Constitution Week as presented. A PROCLAMATION
Constitution Week 2025
Whereas, September 17 marks the two hundred and forty-seventh anniversary of the drafting of the Constitution of the United States of America by the Constitutional Convention; and Whereas, it is fitting and proper to officially recognize this magnificent document and the anniversary of its creation; and
Whereas, it is fitting and proper to officially recognize the patriotic celebrations which will commemorate the occasion; and
Whereas, Public Law 915 guarantees the issuing of a proclamation each year by the President of the United States of America designating September 17 through 23 as constitution week; NOW, Therefore, We, the Board of Supervisors of Northumberland County, do hereby proclaim September 17 through 23, 2025 to be CONSTITUTION WEEK In Northumberland County and ask our citizens to reaffirm the ideals the Framers of the Constitution had in 1787.
Motion by Chip Williams, second by AC Fisher Jr.
Final Resolution: Motion Carried
Aye: James M Long, Richard F Haynie, James W Brann, Chip Williams, AC Fisher Jr Information: E. Update from the Virginia Department of Transportation
Mr. David Beale presented his report on behalf of the Virginia Department of Transportation. Supervisor Long suggested putting a stop light at the intersection of Academic Lane and Northumberland Highway, suggested a state trooper sit at the Norris Bridge, and reported ditch cleaning on Light Street. Supervisor Long also expressed interest in Northumberland holding a meeting regarding the construction of Norris Bridge and asked about the County’s paving. Mr. Beale stated that there will be more public meetings leading up to the construction of the bridge. He explained that VDOT has hired a Mega Projects Engineer who will work on the
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procurement for the bridge and offered to have him come speak to the Board later this year or early next year.
Vice Chairman Brann asked for an update related to Gardy’s Mill Road.
Mr. Beale stated they issued a permit to DWR who maintains the dam there and they did some work to control the water through what they built, but he’s unsure what the long-term plan is. Supervisor Williams asked if any of the concerns down Lighthouse View drive have been addressed.
Mr. Beale stated that they cleaned the ditches right before the meeting and he’s marked up some asphalt patching to make the ride a little better. They have also sent a request to traffic engineering to review the signage on the road so that is in progress.
Supervisor Fisher mentioned Johnson grass growing in several right of ways in the County and asked that it be further addressed.
Supervisor Long asked if the County had a Johnson grass committee.
Action, Information: F. Davenport Update
Mr. Kyle Laux from Davenport & Company came to present a fund balance policy for the County and to offer some strategies on how to replenish the reserve fund. Mr. Laux presented graphs showing the unassigned fund balance and how it’s changed over the years and recommended that the County formally adopt a policy that maintains the unassigned fund balance at a minimum of 20% of the governmental expenditures. In addition, Davenport recommends that once the policy is met, that the County maintain a budget stabilization fund within the assigned portion of the general fund balance and at the close of each audited fiscal year, the budget stabilization fund shall receive a minimum of 50% of any prior year operating surplus as calculated as part of the prior fiscal year audit. Mr. Laux then showed the Board an unassigned fund balance peer comparison.
In consultation with County staff and Bond Counsel, up to approximately $1.6M of capital expenditures over the last two to three years have been identified as being eligible to be reimbursed with financing. Mr. Laux explained that the proceeds can be deposited directly into the County’s account, replenishing the fund balance, and serve as an initial step in working toward the new 20% unassigned fund balance policy. Additionally, there’s about $1.3M of new capital projects that need to be undertaken in the current fiscal year. Given the status of the cash flow and cash balance, Davenport recommends the County borrow money for these projects and
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conserve the cash, specifically a competitively solicited Direct Bank Loan process to secure that funding. Davenport & Company’s full report can be accessed in board docs.
Supervisor Fisher suggested having County Attorney Gregory look over the policy and recommendations and share his opinion with the Board.
Mr. Gregory concurred with Mr. Laux’s recommendations as well as the fund balance policy and recommended the County move forward.
Motion to authorize staff to work with Davenport & Company on the proposed fund balance policy and to move forward with the Direct Bank Loan Request for Proposal (RFP) process.
Motion by: Richard F. Haynie, second by: Chip Williams.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Information: G. Electoral Board Capital Improvement Request
Mr. Austin Schmidt and Ms. Susan Ruberry came to the Board to request their consideration for their $150,000 request for the capital improvement program to purchase new voting equipment for the County as the current equipment is over 10 years old and not operating properly anymore. Supervisor Williams asked if they would get 10 years out of new machines.
Ms. Ruberry stated that is their expectation, but some of the rubber parts don’t last. There is some remediations that can be done to help them reach the 10 years.
Supervisor Fisher asked what happens to the old machines.
Ms. Ruberry explained that unfortunately the old machines carry no value.
County Administrator Tadlock informed the Board that the voting equipment is included in the potential CIP funding opportunity presented by Davenport & Company.
Vice Chairman Brann asked if the Board could get a list of those potential funded CIP projects. **Chairman Haynie requested a 10-minute recess.
Action, Information: H. Update from Northumberland County Schools
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Dr. Leslie provided an update to the Board related to their first month back to school and how great it was. She then handed the discussion over to Mr. Reagan from UHY to present the financial requests to the Board.
Mr. Reagan presented the FY25 transfer request to move monies around between the school’s categories because there are four remaining bills that need to be paid for FY25 and if they were to pay those bills now, those categories would become negative. Mr. Reagan explained that this is not a request for additional money, it is just a request to transfer money so that they can properly pay the remaining bills. He also stated that these bills were not previously recorded so it’s pretty much wiped out the remaining surplus, leaving the school with approximately $10,000 to return to the County.
Motion to approve the transfer request from the School Board for FY25 in the amount of $276,000. The break down is as follows:
From 30-6000-6300 (Transportation) to line item 30-6000-6100 (Instruction) $100,000 From 30-6000-6400 (Operations & Maintenance) to line item 30-6000-6100 (Instruction) $58,000
From 30-6000-6600 (Building & Site) to line item 30-6000-6100 (Instruction) $50,000 From 30-6000-6800 (Technology) to line item 30-6000-6100 (Instruction) $57,000 From 30-6000-6800 (Technology) to line item 30-6000-6200 (Administration & Health) $11,000
Motion by: Richard F. Haynie, second by: James M. Long.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: I. Supplemental Appropriation - School Board FY26 Request Mr. Reagan then requested that the Board consider the School Board’s request for their second quarterly appropriation. He stated that the only difference in the appropriation from the first quarter is the $128,000 amendment for Technology so they can make the annual payment early as required.
Vice Chairman Brann reminded the Board that he’d like to have some type of information meeting between the two Boards and to invite school staff as well as the public. He believes it’s very important to have this meeting so the people can hear where the problems started and all the effort that’s been put in to get it corrected.
Motion to approve the FY26 second quarterly appropriation for the School Board in the amount of $5,419,289. The break down is as follows:
To line item 30-6000-6100 (Instruction) $3,940,200
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To line item 30-6000-6200 (Administration & Health) $368,532
To line item 30-6000-6300 (Transportation) $367,406
To line item 30-6000-6400 (Operations & Maintenance) $546,190
To line item 30-6000-6600 (Building & Site) $7,500
To line item 30-6000-6700 (Debt Service) $0
To line item 30-6000-6800 (Technology) $189,461
Motion by: Chip Williams, second by: AC Fisher, Jr.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. County Administrator Tadlock clarified that the FY25 transfer request paperwork included in the Board’s packet listed the incorrect line item, so instead of the transfer going from 30-6000-6500 (Federal Cares) to line item 30-6000-6100 (Instruction) should instead be as transfer from 30- 6000-6600 (Building & Site) to line item 30-6000-6100 (Instruction) in the amount of $50,000. Chairman Haynie voted to amend his previous motion to include the correction stated by Mr. Tadlock. Supervisor Long seconded the motion. The Board vote was 5:0.
Action, Information: J. Supplemental Appropriation/Transfer - NUCPS Bus Purchase Dr. Leslie stated that to her understanding, $200,000 was earmarked in 2023 for the purchase of school buses, but due to delay in making the purchase, the bus prices increased. At that time only one bus was purchased for $126,000, which left approximately $74,000 in that account. Dr. Leslie explained that their bus fleet is very old, and she’d like the Board to consider allowing the school to use those leftover funds to purchase two used buses.
Chairman Haynie asked if those funds were still available.
Mr. Tadlock stated that they were and still earmarked in the CIP funds.
Mr. Hale who works in the bus garage explained to the Board that the buses they would be replacing are more than likely a 2004 and a 2008 and it would cost $50,000 to replace an engine in those buses.
Mr. Tadlock asked what kind of time frame they were looking at to obtain the buses. Dr. Leslie stated that she doesn’t have a time frame in front of her, but they need to move forward immediately, so as soon as they get access to the funds, she will move forward with the purchase.
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Mr. Hale stated that the last two they bought took about 30 days to come in.
Chairman Haynie motioned to move forward with the bus purchase and clarified that the County would cut the check for this purchase.
Motion to approve a transfer of funds from the School's capital improvement fund and a supplemental appropriation to line item 9103-7027 in the amount of $52,000 for the purchase of two buses for the School Division.
Motion by: Richard F. Haynie, second by: James M. Long.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr.
4. County Administrators Report
Information: A. Building Permit Report
2025 2024
Const. Cost for Month $4,427,877.04 $5,015,573.35
Total Bldg. Permit Cost for Month 10,424.04 10,557.64
Total Zoning Permit Cost for Month 4,950.00 4,775.00
Total Levy Fee for Month 208.46 203.16
TOTAL CONSTRUCTION COST
YEAR TO DATE $43,209,385.72 $43,765,060.20
Action, Information: B. Supplemental Appropriation - Child Services Act Program
Motion to approve a supplemental appropriation for FY25 to line item 10-5302-6002 in the amount of $61,007.36 for the June 2025 CSA state reimbursement.
Motion by: James M. Long, second by: James W. Brann.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: C. Supplemental Appropriation - Capital Vehicles
Motion to approve a supplemental appropriation to line item 10-9103-7029 in the amount of $45.00 for a refund from DMV.
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Motion by: James W. Brann, second by: Chip Williams.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: D. Supplemental Appropriation - Opioid Abatement Settlement Fund
Motion to approve a supplemental appropriation for the opioid abatement settlement fund in the amount of $14,985.46. The break down is as follows:
National Opioid Trust CVS - to line item 47-5102-3200 $4,047.41
National Opioid Trust Allergan - to line item 47-5102-3200 $2,016.68
National Opioid Trust TEVA - to line item 47-5102-3200 $1,983.64
National Opioid Settlement Fund - to line item 47-5102-3200 $6,900.13
July 2025 Interest accrued on Opioid Bank Account - to line item 47-5102-3200 $37.60
Motion by: James W. Brann, second by: James M. Long.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: E. Supplemental Appropriation/Transfer - EMS Billing
Motion to approve a transfer and a supplemental appropriation for FY26 from 56-1600-161315 (EMS Revenue) to 56-3506-5956 (EMS Expenditure) in the amount of $13,234.13.
Motion by: Chip Williams, second by: James M. Long.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: F. UHY Invoice - August Services
Motion to approve payment for the invoice from UHY Advisors, Inc. for services rendered through August 31, 2025 in the amount of $13,980.00.
Motion by: James W. Brann, second by: James M. Long.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: G. Supplemental Appropriation - UHY Advisors, Inc.
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Motion to approve a supplemental appropriation to line item 1101-3002 in the amount of $13,980.00 for UHY Advisors services rendered through August 31, 2025.
Motion by: James W. Brann, second by: James M. Long.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: H. UHY Advisors August Services Payment
Motion to authorize a hand-written check for UHY Advisors services rendered through August 31, 2025 in the amount of $13,980.00.
Motion by: AC Fisher, Jr., second by: James M. Long.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: I. HVAC - New Courts Building AHU-5
County Administrator Tadlock stated that they received estimates for the replacement of an HVAC unit in the New Courts building. The current unit is not working, so the Board needs to move forward as soon as possible. Mr. Tadlock also explained that they are looking to include this in the CIP covered costs that Davenport presented earlier tonight.
Motion to move forward with Comfort Consultants for the replacement of a HVAC unit in the New Courts building in the amount of $23,576.00.
Motion by: Richard F. Haynie, second by: Chip Williams.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, Chip Williams, AC Fisher, Jr.
Abstain: James W. Brann
Action, Information: J. Request for Proposals (RFP) - Health Insurance
Motion to authorize staff to move forward with advertising request for proposals for Health Insurance for both the County and the School Division once the County Attorney performs final review of the document.
Motion by: Chip Williams, second by: James M. Long.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr.
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Information: K. Other County Administration Items
Mr. Tadlock concluded his report by stating that staff has been working on a frequently asked questions document for the reassessment to address some misinformation and citizen concerns. Mr. Tadlock stated that this will be posted on the County website, Facebook page and in the paper if the Board would like.
Information: L. Department Agency Monthly Updates
Department agency monthly updates can be accessed in board docs.
5. Committee Reports
No reports were given.
6. Board of Supervisor Items
Action: A. Approval of Check Register
Motion to approve the check register for September 2025 in the amount of $341,403.11.
Motion by: James M. Long, second by: James W. Brann.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Information: B. Board Comments
No comments were made.
7. Public Comments
Mr. Greg Basye shared his concern about the reassessment and wondered what it was going to do to the tax rate. He stated that a lot of tax payers are going to be upset if the reassessment is due to the actions of the School Board and what they’ve done to this County.
Supervisor Williams stated that is not the case. The reassessment value has nothing to do with anything the school has done. He explained that it has to do with the value of the home
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according to their market value. The Board clarified that all counties in the Northern Neck are experiencing high reassessments right now.
Mr. Greg Basye then applauded the Board for not approving any solar panels in the County thus far. He shared his opinion on how solar panels are bad for the environment and encouraged the Board to adopt an ordinance that bans solar panels in the County.
Ms. Sandra Maynard presented a resolution to the Board related to the initiative she’s working on to dredge the little Wicomico River jetty. She stated that she’s been made aware that some of the criteria in order to get state and federal grant money request the County and stakeholders to show significant advocacy in order to be eligible for community project funding. Ms. Maynard asked that the Board review the resolution she provided and asked that she be added to the agenda in October to approve the resolution.
Ms. Tanya Henry and other neighbors located at Pebble Road and Millpond Road shared their troubles of dangerous dogs that have eaten chickens, killed dogs and gone after their cats. She stated that she’s contacted the Animal Control Officer as well as the Commonwealth Attorney and they advised that they come speak to the Board to see if they could get a leash law in their neighborhood. Ms. Henry shared her fear of these dogs and believes that they killed her dog. Ms. Henry stated that she doesn’t believe these dogs have tags registered in the County. Vice Chairman Brann asked that Sheriff Beauchamp to look into this and discuss it with the Animal Control Officer.
Supervisor Fisher asked if there’s something in the Code of Virginia that addresses their concerns.
Mr. Gregory stated that there are statutes that allow localities to police these kinds of dangerous dogs, and he believes that the County does have an ordinance on the books that is enforceable. Mr. Gregory stated that he’d be happy to speak with the Sheriff and the Commonwealth Attorney’s office to look at the ordinance that exists on the books to see what can be enforced at this time.
Supervisor Williams asked if the dogs have attacked people.
Ms. Henry stated she runs from them and Mr. Burgess attended the meeting virtually, stating that his son had been bitten in the ankle before.
Supervisor Fisher stated that they will look into this and weigh all their options to try to get them and the community as much help as they can.
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Ms. Jackie Carter shared her concerns about the 70% tax increase.
Supervisor Williams asked where she heard about a 70% tax increase.
Ms. Carter stated that Rappahannock Record.
Supervisor Williams informed Ms. Carter that it’s a 70% property value increase, not a tax increase.
Supervisor Fisher stated that Ms. Carter was not the only one misinterpreting the way the Rappahannock Record was written.
Ms. Jackie Nunnery stated that she takes exception to Mr. Fisher insinuating that her reporting was incorrect.
Ms. Katie Powers asked the Board how they plan to balance the rising assessments with the urgent need for affordable housing. She asked that the Board commit to adjusting the tax rate to maintain revenue neutrality and explore relief options for residents
8. Items Related to Closed Meeting
Action, Information: A. Convene into Closed Meeting
Motion to Action: A. Convene into Closed Meeting: convene into closed meeting as permitted by Virginia Code Section 2.2-3711 (A)(1),(8); 1. Discussion, consideration, or interviews of prospective candidates for employment; assignment, appointment, promotion, performance, demotion, salaries, disciplining, or resignation of specific public officers, appointees, or employees of any public body; and evaluation of performance of departments or schools of public institutions of higher education where such evaluation will necessarily involve discussion of the performance of specific individuals. Any teacher shall be permitted to be present during a closed meeting in which there is a discussion or consideration of a disciplinary matter that involves the teacher and some student and the student involved in the matter is present, provided that the teacher makes a written request to be present to the presiding officer of the appropriate board. Nothing in this subdivision, however, shall be construed to authorize a closed meeting by a local governing body or an elected school board to discuss compensation matters that affect the membership of such body or board collectively. 8. Consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel. Nothing in this subdivision shall be construed to permit the closure of a meeting
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merely because an attorney representing the public body is in attendance or is consulted on a matter.
Motion by: Chip Williams, second by: AC Fisher, Jr.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: B. Reconvene into Open Meeting
Motion to reconvene into open session.
Motion by: Richard F. Haynie, second by: AC Fisher, Jr.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr. Action, Information: C. Certification of Closed Meeting
Motion that the Northumberland Board of Supervisors return to Public Meeting and certify by roll call vote that only public business matters lawfully exempted from open meeting requirements by the Virginia Freedom of Information Act, and as were identified in the motion convening the closed meeting were heard, discussed or considered during the closed meeting. The vote on the motion was passed by a roll call vote as follows:
Aye: Richard F. Haynie, AC Fisher, Jr., James M. Long, James W. Brann, Charles H. Williams
Motion by: Richard F. Haynie, second by: AC Fisher, Jr.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr.
9. Public Hearings 7:00 P.M.
Information: A. No Scheduled Public Hearings
There were no public hearings scheduled for tonight.
10. Closing of Meeting
Action: A. Carry Over
Motion to carry over to the special called meeting on September 18, 2025 at 1:00 p.m.
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Motion by: Richard F. Haynie, second by: James W. Brann.
Final Resolution: Motion Carried
Aye: James M. Long, Richard F. Haynie, James W. Brann, Chip Williams, AC Fisher, Jr.